The City Council met in regular session on March 18, 2013 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green and Clerk Kennedy.
MINUTES: The meeting was called to order and the minutes of the March 4th meeting were approved as presented by Councilman Peterson, second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.
AGENDA AMENDMENT: On motion by Councilman Lester, second by Councilman Peterson to amend the agenda to include the ADA pedestrian curb ramp program and Kristy Beckstead, due to late arrival. Motion carried by a unanimous vote of the Council present.
VISITORS: Chris Koehler with the Farmers Market explained the vendors and those browsing really enjoyed having it at the park. They would be open on Saturdays only, July 27, 2013 – September 28, 2013 from 9:00 am – 1:00 pm. On motion by Councilman Lester, second by Councilwoman Grant to allow the Farmers Market to use Pioneer Park from July 27th – September 28th. Motion carried by a unanimous vote of the Council present.
Rob Groom was present to answer questions on the catering permit as the Knights of Columbus are leasing the license for the evening from the Country Club. On motion by Councilman Houger, second by Councilman Peterson to approve the catering permit for the Grangeville Country Club for the Wild Turkey Federation Dinner and Auction on March 23rd at Sts. Peter and Paul Activity Center. Motion carried by a unanimous vote of the Council present.
Dan Tackett, Fire Chief, explained his request to change what he needed to purchase through capital outlay. With the retirement of Ray Robinette, it was discovered Ray had two sets of gear at home. Dan can outfit his department if he buys 1.5 sets of gear. With the leftover funds, he would like to purchase two new chain saws. On motion by Councilman Lester, second by Councilman Houger to authorize the purchase of 2 chain saws and 1.5 sets of gear instead of 2 sets. Motion carried by a unanimous vote of the Council present.
Councilman Peterson was looking at a list provided by the state to apply for state funding to put in curb cuts and handicap ramps in order to meet ADA requirements. Councilman Peterson explained his on sight review of Main Street. Peterson is recommending a curb cut and new metal plate at 412 Main Street, at Syringa Hospital and on the North East corner of North C Street if the City can receive the grant. Councilwoman Grant made a motion, second by Councilman Lorentz to apply for a state grant to improve the three handicap ramps at the discussed intersections. Motion carried by a unanimous vote of the Council present.
According to Kristy Beckstead, April is sexual assault awareness month. She is requesting permission to hang a jean banner between the pillars at Heritage Square facing Main Street or across Main Street at the banner location and permission to hang ribbons on the lampposts. On motion by Councilman Grant, second by Councilman Lester to allow Kristy’s request. Motion carried by a unanimous vote of the Council present.
WWTP PROJECT UPDATE: Public Works Director McFrederick stated the City is at the punch list stage. The City will have a small change order for chlorine valves. The testing has been awesome; the City is at about half of our required phosphorous limit. The City is estimating to bid Phase II in mid-April.
Councilman Lorentz made a motion, second by Councilman Peterson to approve Pay Request #10 to TML in the amount of $334,451.79. Motion carried by a unanimous vote of the Council present.
GEOTHERMAL DRILLING IN CITY: Andy Lane explained he is looking at a geothermal well in the City limits at their new house on East South 10th Street. Public Works Director McFrederick explained the well is for a geothermal heating/cooling system and it is not for domestic water use. It is allowed by city code and McFrederick will inspect to make sure it is not connected to the City Water System. It is also outside the well overlay zone. After discussion, Attorney Green stated an agreement could be recorded on the title stating the well could not be used for domestic purposes.
LIBRARY REPORT: Becky Hosman updated the Council on Library activities. The first “Love Your Library Day” was successful.
The Library Minutes of October 18, 2012, December 20, 2012 and February 21, 2013 were accepted on motion by Councilman Peterson, second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.
BILLS: The bills in the amount of $626,976.68 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
DONATION REQUEST: On motion by Councilman Lorentz, second by Councilman Peterson to donate a punch card for the swimming pool to Idaho Pathfinders. Motion carried by a unanimous vote of the Council present.
WEBB DONATION: Mayor Walker stated the City had received the majority of the funds from the Webb estate. Mayor Walker had an idea for a policy: to create a revolving loan fund for each department that receives the money, fire, police, and pioneer park/pool. Mayor Walker felt the money could be borrowed and then repaid as each Council sees fit with a repayment schedule. The will did not specify how it could be spent. A Golf Course committee is formed to determine what they will use it for. The Golf Course is waiting on their tax status from the IRS. Councilman Houger liked the idea of it not being all spent at one time. Councilman Peterson would like the departments to be able to use a small amount up front and then maybe go with the revolving loan fund. Councilman Lester was concerned about budget cuts and by allowing it as a loan then the departments may not be able to make the payment; however he is still in favor of spending the interest only. This will be discussed again at the next meeting.
ITEMS TO NOTE: The Council received an Idaho Community Trees Brochure and an invite to the Police Department Tour after the meeting.
The meeting adjourned at 8:51 P.M.
Bruce Walker – Mayor
Tonya Kennedy – Clerk