The City Council met in regular session on September 16, 2013 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green and Clerk Kennedy.
MINUTES: The meeting was called to order and the minutes of the September 3rd meeting were approved as presented by Councilman Peterson, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Chris Jasper with Fatbeam was present to request permission to build fiber optic cable in the right of way from Mountain View School District Office to the Elementary/Middle School. The cable is underground by school district office. It comes down South D Street underground to about Washington, then it goes aerial to Court Street, continues aerial east on Court Street to the school where it goes underground into school. They aren’t registered in this county for locating but have contacted ELM. Mike Curtiss has addressed the city’s concerns and has been working with Chris to get them all answered. Fatbeam will start as soon as they have approval from the City. Prior to starting they will have a meeting with the contractor and Mike Curtiss and they will walk the site. On motion by Councilman Lester, second by Councilman Peterson to allow Fatbeam to place a fiber optic cable from the district office/high school to the middle school on the proposed route and to work with public works on anything that comes up. Motion carried by a unanimous vote of the Council present.
Louie De La Torre, with the Elk Horn Lodge did not attend. Public Works Director McFrederick met with Louie on site after the last meeting. He has seven spaces that will be vacant or going to be vacant. At this time five are capped and two will have the trailers demolished and then capped. It was discussed something needs to be done other than a pvc cap on the sewer line. It was suggested capping 2’ or 3’ below grade and then pouring concrete over the top.
On motion by Councilman Lorentz, second by Councilman Houger to allow Elk Horn Lodge to reduce by five the number of sewer hookups they are being charged for at 822 West South 1st Street sewer units to be reduced by five providing the hookups are capped below grade. Motion carried by a unanimous vote of the Council present.
Councilman Lorentz made a motion, second by Councilwoman Grant that once the other two trailers have been demolished and the sewer hookups are capped below grade he can have his units reduced by two more. Motion carried by a unanimous vote of the Council present.
McFrederick will let Louie know the Council’s decision.
COMMITTEE REPORTS: The Library Minutes of August 15, 2013 were accepted on motion by Councilman Lorentz, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
WWTP PHASE II UPDATE: Public Works Director McFrederick stated the contractor has been focusing on the plumbing conduit for electrical in the screw press room. They’ve poured the non-potable pump station platform and the generator pad and installed the conduit to the pad. They are trying to get ready for the screw press which has a six month lead time.
On motion by Councilman Peterson, second by Councilman Lester to approve Pay Request #2 to Shannon Industrial for $85,595.00. Motion carried by a unanimous vote of the Council present.
ALLEY VACATION, BLOCK 9 LEWISTON ADDITION, TED LINDSLEY: Public Works Director McFrederick with Mayor Walker measured from property lines from the phone company side. There is approximately 7.75’ from the property line to the deck. If he City chooses to vacate, it is recommended to vacate 9’ which would leave a 7’ alley. Lindsley would then need a variance for encroachment into the setback. Councilman Lester stated he would never want to vacate an alley because it seems to cause issues in the future and it is never known when the alley would be needed. McFrederick stated he is not in favor of vacating but he is not in favor of tearing down property either.
Councilman Lorentz questioned whether the City could leave the building as is but retain an easement without vacating property. Attorney Green stated a portion of the alley could be vacated but the City could retain the right to access existing alley. Lorentz asked if the City could have an agreement letting Ted keep his building there. Attorney Green stated it wouldn’t clear the title without the vacation.
Mayor Walker stated there are three options for the Council to consider.
1. Vacate 9’ of alley to Ted. 2. Vacate 9’ of south section of alley to Ted and leave the bottom part of the alley at16’. 3. Have an agreement to leave building in alley.
Councilman Houger stated the other option is to make him tear it down. Councilman Lester felt people need to know where their property line is before they build.
On motion by Councilman Lester, second by Councilman Peterson to deny the request for a vacation and to have the city attorney draw up a document reserving the City’s authority to enforce the encroachment at a future date. Motion carried by a unanimous vote of the Council present.
BILLS: The bills in the amount of $468,722.04 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
ORDINANCE 885: Clerk Kennedy explained the ordinance adopted last meeting had the wrong number listed in the amount of the levy. The ordinance has not been published and needs to be re-adopted. The correct amount for the levy is $863,009.00.
ORDINANCE NO. 885
(Ordinance No. 885 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013, APPROPRIATING THE SUM OF $6,488,611.00 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF GRANGEVILLE FOR SAID FISCAL YEAR; AUTHORIZING A LEVY OF SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATIONS ARE MADE.
On motion by Councilman Lester, second by Councilman Peterson to waive the three readings and read the appropriation ordinance by title only. Motion carried by a unanimous vote of the Council present.
The Ordinance was read by title only.
On motion by Councilman Lester, second by Councilman Peterson to adopt Ordinance No. 885 and move for it’s passage and adoption. ROLL CALL VOTE: YES: Dumas, Houger, Lester, Grant, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 885 duly approved and adopted.
DISPATCHING REIMBURSEMENT AGREEMENT, SYRINGA HOSPITAL: Clerk Kennedy explained the agreement has the same terms with the exception that the reimbursement rate shall be reviewed annually. It is renewed in conjunction with the City’s agreement with the County. On motion by Councilman Lorentz, second by Councilman Peterson to authorize the Mayor and City Clerk to sign the Dispatching Reimbursement Agreement with Syringa Hospital. Motion carried by a unanimous vote of the Council present.
EXECUTIVE SESSION: On motion by Councilman Peterson, second by Councilwoman Dumas to go into Executive Session according to Section 67-2345 (f) litigation. ROLL CALL VOTE: YES: Dumas, Houger, Lester, Lorentz, Grant, Peterson. NO: none. The motion passed.
The Council returned to regular session. No action was taken.
The meeting adjourned at 8:30 P.M.
Bruce Walker – Mayor
Tonya Kennedy – Clerk