The City Council met in regular session on December 16, 2013 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green, and Clerk Kennedy.
MINUTES: The meeting was called to order and the minutes of December 2nd were approved as presented by Councilman Peterson, second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING: A public hearing was held to review Snowhaven fees. The new fees as proposed were read to those in attendance. No comments were made.
AGENDA AMENDMENT: Motion by Councilman Lester, second by Councilman Peterson to add the Snowhaven fee resolution to the agenda due to forgetting to add it under the public hearing. Motion carried by a unanimous vote of the Council present.
VISITORS: John Bennett, Grangeville Country Club Golf Course, explained the books are done for the year and they are projecting total income for year. They are requesting $12,000 of Webb funds which will make them break even for the year and not pay taxes. Nothing is scheduled for spending at this time. On motion by Councilman Lester, second by Councilman Houger to transfer $12,000 from Webb funds to the golf course. Motion carried by a unanimous vote of the Council present.
WWTP PHASE II UPDATE: Public Works Director McFrederick stated the contractors are working on the non-potable pump station. The sludge storage pad is finished. They have created a temporary motor control center outside in a temporary building so there would be no delays in service. Now they are putting in the new motor control center in the permanent room and hooking up electrical to the new generator.
On motion by Councilman Lester, second by Councilman Peterson to approve Pay Request #5 to Shannon Industrial for $193,983.35. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: The department had 41 cases written, 19 citations, 3 written warnings and 119 calls for service for November 2013. The Police and Animal Control Report for November 2013 was accepted on motion by Councilman Lorentz second by Councilman Peterson. Motion carried by a unanimous vote of the Council present. The LifeLoc’s are in and officers will be trained in the field shortly. The new computers have arrived and will be installed.
Library Director Hosman had excellent participation during Family Read Week. They participated in the Festival of Trees by donating a tree. They have an upcoming Teen/Adult Drama Club that will host a Mystery Dinner Theater. On motion by Councilman Peterson, second by Councilwoman Grant to accept the Library Report. Motion carried by a unanimous vote of the Council present.
FOOTHILLS WATER LINE: Attorney Green explained Cory Baune, Mike Cook, Scott Winkler and himself attended a highway district meeting at their shop to inform the district that the City would not be abandoning the foothills water line at this time but also to see what might need to be done. A sub-committee was formed to discuss and gather information about thoughts and concerns moving forward. The following week, the sub-committee, made up of Mike Cook, Scott Winkler, Beryl Grant, Bob Mager, Matt Holman, Paul Hauger and Darrell Mullinix met. They are looking at working together on the project to exchange and to ask questions and gather information. The Council can figure out what the City’s concerns are, provide those to the committee members and then let the committee members meet with the district to get them answered. Matt Holman stated Bob Mager presented information to the committee and did a very good job. They will continue working toward a resolution.
BILLS: The bills in the amount of $394,180.81 were approved and ordered paid out of their respective funds, on motion by Councilman Lorentz, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
COUNCIL DATES 2014: On motion by Councilman Peterson, second by Councilwoman Grant to adopt the Council dates for 2014. Motion carried by a unanimous vote of the Council present.
SPECIAL MEETING: Public Works Director McFrederick visited with John Cardwell, regional director of DEQ. There was a study on Three Mile Creek for temperature and John would like to meet with the City to review the study. The City should have gotten a renewed NPDES permit in 2010 but didn’t. The new permit will be coming shortly and most likely with a temperature requirement. Two options for a meeting are January 15th or the 27th at City Hall at 7:00 p.m. with the Council, McFrederick, Green and Kennedy.
WESTERN CONSTRUCTION PAY REQUEST #3: The final pay application will occur after the change order and retainage. On motion by Councilman Houger, second by Councilman Peterson to approve Western Construction Pay Request #3 in the amount of $37,202.000. Motion carried by a unanimous vote of the Council present.
CHANGE ORDER #1 SEWER PROJECT: Councilman Lorentz made a motion, second by Councilman Peterson to approve change order #1 for $5262.50 for sewer line project. Motion carried by a unanimous vote of the Council present.
LETTER OF SUPPORT FOR PORTS OF LEWISTON AND CLARKSTON: Councilman Lorentz explained it is in Grangeville’s best interest to support the dredging to maintain the water way. On motion by Councilman Lester, second by Councilwoman Grant to send the letters of support for the Ports of Lewiston and Clarkston to support dredging. Motion carried by a unanimous vote of the Council present.
RESOLUTION SNOWHAVEN FEES: On motion by Councilman Lorentz, second by Councilman Peterson to RESOLUTION NO. 238
(Resolution No. 238 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilman Lorentz who moved for its adoption. Second by Councilman Peterson.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN SNOWHAVEN FEES.
ROLL CALL VOTE: YES: Dumas, Houger, Lester, Lorentz, Grant, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 238 duly approved and adopted.
EXECUTIVE SESSION: On motion by Councilman Peterson, second by Councilwoman Grant to go into Executive Session according to Section 67-2345 (f) litigation and Section 67-2345 (b) Personnel. ROLL CALL VOTE: YES: Dumas, Houger, Lester, Lorentz, Grant, Peterson. NO: none. The motion passed.
The Council returned to regular session. No action was taken.
The meeting adjourned at 8:40 P.M.
Bruce Walker – Mayor ATTEST:
Tonya Kennedy – Clerk