Grangeville Centennial Library Board Meeting
Mayor’s Conference Room-215 W North St.
March 19, 2020 – 5:00 p.m.
Meeting was called to order by Brennan Wright at 5:03 PM. Those present: Meleah McCulley, Brennan Wright, Betty Nafziger, Danielle Reynolds, Gina Sobrero, Heidi Brown, and Dylan Canady. Susan Anderson absent. (Meleah filled in as secretary; Brennan chaired the meeting.)
Visitors: Tonya Kennedy and Wes Lester:
Today Wes Lester and the city council declared a “local disaster emergency” for the City of Grangeville due to COVID-19. This will open the door for funding down the road. Those present discussed possible procedures to be put into place for the library. What we know as of tonight:
- The libraries to the north of us are closed. Grangeville schools closed on Wednesday. The library was busy on Monday and Tuesday, but it was starting to slow down today. All programs were canceled this week. There are still cleaning supplies in the building; however, replacement supplies might be hard to obtain and will be more expensive. Librarians are currently frequently wiping down all surfaces and returned books.
- Discussion included the library one-page closure plan that Gina and Heidi had created and sent to Tonya. It also included what curbside delivery/pick-up might look like, reducing staff hours, and laying off aides.
Action taken: Meleah moved to change to a curbside delivery/pick-up system starting Monday, March 23rd. The last day for “regular” walk-in service will be 6:00 on Friday, March 20th. Dani seconded the motion. Motion passed.
- Other discussion: Gina and Heidi will continue to work 20-29 hours/week for now. Other aides will be laid off. The library closure plan will be attached to these minutes. Tonya volunteered to get information to the Free Press. Gina will talk directly to Tonya if/when total library closure is required.
Minutes: Brennan moved to approve Library Board minutes from the meeting held Jan 16, 2020. Dani seconded the motion. Motion passed.
Budget Report: The 3-D printer still has issues and may need replacing. As of now, however, most big-budget items will be on hold.
- All programs/meetings were canceled indefinitely, starting this week. Including:
- LTAI (last one!)
- Storytime (Thanks to “Grandma” Meleah for helping during story time as Dani and daughter Jamie participated this past month.)
- Circulation/catalog meeting @ Lewiston Library
- Received Summer STEM grant for $500 from Idaho Commission of Libraries
- May 6: LTAI for Barbara Kingsolver’s book, Flight Behavior. Jennifer Ladino will be scholar @ The Trails restaurant.
- May 1st: Summer Reading sign-ups start.
- 5/27: Carly Decker for yoga, fairy bouncy house
- 6/3: Jack and The Bean Stock; dream catchers
- 6/24: Salt dough dinosaur fossils, Harry Potter wands and dragon eggs
- 7/1: Colored sand, pirate rafts, and pirate chest
- 7/8: foaming dragon, color seashells, and unicorn/dragon bookmarks
- 7/15: Summer Reading party
- Heidi is connected to GCL Facebook and is updating regularly. Hard copies of fliers are available to patrons, plus links and passwords for free services are on our Facebook page:
- TumblBooks is free until August 31, 2020.
- Junior Library Guild is currently free.
- Update Trustee Manual/ Library Collection Policies. Heidi has been going through the 5 old binders. There’s nothing newer than 2000. Since Dani is leaving, we’ll need to reassign this subcommittee. Heidi will bring what we have to May meeting. No action needed.
- Reviewing results of survey. A “pile” of them had been collected, but not tabulated yet (approximately 50). Heidi’s and Gina’s overall opinions of survey effectiveness as they were collected this past month: They’re not sure how serious patrons took it, and usefulness of results will be limited. (i.e., Patrons attending story hour checked specific boxes; patrons who came for computer usage checked those survey boxes.) The survey might provide some information for day-to-day operations but would not be a useful tool for redistricting. Heidi will compile the results for the May board meeting.
- Accepting Danielle Reynolds resignation. Sad news for our library and our community, but exciting news for the Reynold’s family: Dani’s husband accepted a new position with Georgia Paper out of Eugene, OR. They are moving next week. Meleah moved to accept Dani’s resignation from the board. Brennan seconded it. After passing around the Kleenex box, the motion passed.
- Nomination of Carmen Sangster to the board as a possible replacement for Dani. Meleah moved to approve Carmen’s nomination. Betty seconded it. Motion passed. Gina will let Tonya know of this approval.
Meeting was adjourned at 6:24 PM.
Next meeting is May 21st at 5 PM.