The City Council met in regular session on June 4, 2018 at 7:30 P.M. in the Council Chambers City Hall.
Mayor Lester opened the meeting
Mike Peterson by phone
City employees present were Chief Drew, Attorney Green, Public Works Maintenance Supervisor Mager and Clerk Kennedy. Public Works Director McFrederick absent.
PLEDGE OF ALLEGIANCE
MINUTES: The meeting was called to order and the minutes of May 21st were approved as presented by Councilor Peterson, second by Councilor Grant. Motion carried by a unanimous vote of the Council present.
VISITORS: Nancy and Alecia Asker were present to ask if the Elks Lodge could use Heritage Square for Flag Day retirement. They did it two years ago. They will have a fire pit with pavers under it to protect the asphalt and the fire department will be present. The event starts at 6 pm. They would like to use under the roof for the flag ceremony. The boy scouts and Elk’s officers will do the flag retirement. On motion by Councilor Grant, second by Councilor Farris to allow the Elks to have Flag Day at Heritage Square on June 14th at 6pm to retire flags. Motion carried by a unanimous vote of the Council present. Councilor Peterson asked if the Veterans Center flag box will be picked up. Alecia stated they will work with Jinny.
BAND SHELL: Todd Marek, Ted Lindsley and Rachel Young proposed a location for the band shell behind the bleachers. As a group, they met and voted to leave the pavilion in place. The location was marked with flags/paint to allow the Council members to see the location. They would like to pour the concrete in the fall for the foundation.
Councilor Grant went up to look at the location and felt it looked smaller than what was said. Ted explained the little side rooms of the band shell were not flagged. Only the main stage area was marked; each side room is 8’ x 12’ with one on each side. Councilor Winker asked if the funds were raised. Ted stated they have approximately $7,500 and the $30,000 from the City. Estimated expenses are $65,000. They would like to do the foundation without all the funds being raised. It looks like the electrical and some of the lumber will be donated. Councilor Grant stated the 2017 August and November Council minutes stated the City would like one structure in the park and the City’s donation up to $30,000 was dependent upon them raising funds. Grant was concerned about the safety of pouring the concrete first and wanted to know the completion date of the project. Todd explained they hope to pour the slab in the fall, so the contractor could start in the spring when they are available. Grant questioned how many trees would be affected by the proposed location. Bob stated two trees would need to be removed. The committee explained they want to keep the elevation up, so the band shell is raised so more people can see performers. Grant stated the new structure needs to be ADA compliant. Todd explained the fundraising is just beginning and he’s anticipating $4,000 – $7,000 in grants. Ted stated the Council could decide to remove the pavilion at a later date if they decide it is unnecessary or if it looks bad. The Council plans to meet at the park at 6:30 pm prior to the June 18, 2018 regular council meeting to discuss the location.
COMMITTEE REPORTS: Public Works Report – Maintenance Supervisor Mager stated the department has worked on the following projects:
• Phosphorus building was brought online last week (runs June – September)
• Road grading, patched potholes
• Sickle mowed grass by roads
• New sewer service
• Provided a bid for the airport on an asphalt job
• Ordered in surveillance camera for a well to see how it works
• Preliminary work on 100’ water line replacement on W N 5th
• Weed spraying
• Working on City driveway approaches going into alleys
• Sidewalk at bowling alley. Camas Lanes will grind it off smooth before 4th of July. Also working on a sidewalk in Blewett subdivision
The Library Minutes of May 17, 2018 and May 29, 2018 were accepted on motion by Councilor Peterson, second by Councilor Canaday. Motion carried by a unanimous vote of the Council present.
On motion by Councilor Farris, second by Councilor Peterson to appoint Angie Norman to the Library Board to fill the remainder of the term vacated by Serena Jackson, expiring December 2020. Motion carried by a unanimous vote of the Council present.
The Fire Training Minutes of 4/9/18, 4/23/18, 5/14/18 and 5/21/18 and Executive Minutes of 4/9/18 were accepted on motion by Councilor Peterson, second by Councilor Lane. Motion carried by a unanimous vote of the Council present.
The ADA Committee Minutes of 5/21/18 were accepted on motion by Councilor Peterson, second by Councilor Farris. Motion carried by a unanimous vote of the Council present.
COUNCIL MEETING TIME: Mayor Lester suggested having winter hours for the Council meetings starting at 6 pm. This would allow presenters and staff to get home earlier. Councilor Winkler felt 6:30 pm would be better. After discussion the Council felt the meetings should start at 6 pm November 1 – March 31. An ordinance will be drafted to adopt the change at a future meeting.
504/ADA COORDINATOR: On motion by Councilor Farris, second by Councilor Canaday to appoint Tonya Kennedy as the 504/ADA Coordinator. Motion carried by a unanimous vote of the Council present.
RESOLUTION NO. 258
(Resolution No. 258 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilor Peterson who moved for its adoption. Second by Councilor Grant.
A resolution of the City of Grangeville, Idaho adopting a policy of nondiscrimination on the basis of disability.
ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Lester then declared Resolution No. 258 duly approved and adopted.
RESOLUTION NO. 259
(Resolution No. 259 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilor Winkler who moved for its adoption. Second by Councilor Lane.
A resolution of the City of Grangeville, Idaho adopting a Grievance Procedure for the City of Grangeville to meet the requirements of Section 504 of the Rehabilitation Act as amended and the Americans With Disabilities Act of 1990 (ADA).
ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Lester then declared Resolution No. 259 duly approved and adopted.
TRANSITION PLAN: Clerk Kennedy explained the items included in the Transition Plan and asked the council if they would like to accept the plan as is or propose revisions. On motion by Councilor Winkler, second by Councilor Lane to adopt the 2018 Transition Plan. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: 2018-19 Budget Meetings: July 17, 18 and 19 starting at 6pm
Mayor Lester stated he wanted to have two tours of City facilities prior to budget. The Council picked the following dates and times.
WWTP/Public Works/Fire Station: 6/12/18 6pm, start at WWTP.
Snowhaven – 6/13/18, meet at City Hall at 6pm and then head to Snowhaven.
The meeting adjourned at 8:25 P.M.
Wes Lester – Mayor
Tonya Kennedy – Clerk