City Council met in regular session on June 18, 2018 at 6:30 P.M. starting at Pioneer Park and then moving to the Council Chambers of City Hall.
Mayor Lester presided:
City employees present were Chief Drew, Attorney Green, Public Works Maintenance Supervisor Mager, and City Clerk Kennedy. Public Works Director McFrederick absent.
BAND SHELL LOCATION AT PIONEER PARK: The Council convened at Pioneer Park to look at the current pavilion and discuss the location of the proposed band shell. When looking at the proposed site for the band shell to the east of the pool, Councilor Farris felt it would block parent’s view of the swimming pool. She would rather the pavilion be located in that area, not the band shell. The Council agreed if the pavilion was located toward the east end of the pool, then parents would have shade for lessons, daily swim and the swim meet. With the addition of a nice sidewalk, it would make the picnic table located close by and the pavilion ADA accessible. If the band shell was placed in that area, it would have a closed back wall and it would make that space unusable for pool viewers. Councilor Canaday asked Public Works Maintenance Supervisor Mager how much it would cost to move. Councilor Grant stated the Council is considering a new pavilion after removing the old one. If a new pavilion is built, the Council would try to match the design of the band shell. Building a new pavilion will be discussed during the budget process.
The Council felt the band shell should be located in the current pavilion location. There are up to 5 cedar trees around that area that could be removed to make the band shell fit. Then a driveway would be poured between the bleachers and tree to have access to the band shell from South 1st Street. The band shell could be angled toward the Hilltop Restaurant. Councilor Grant stated the band shell has to be ADA accessible. Todd Marek was present to listen to discuss and answer questions. Todd stated most likely the concrete under the pavilion would be removed and new concrete poured. The sprinklers would need to be relocated based upon the location of the band shell.
PLEDGE OF ALLEGIANCE
MINUTES: The meeting was called to order and the Council minutes of June 4th, June 12th and June 13th were approved as presented by Councilor Peterson, second by Councilor Lane. Motion carried by a unanimous vote of the Council present.
VISITORS: Kevin Asker was present to request an extension on the sale of fireworks to either midnight on July 6th or midnight on July 7th because the Border Days celebration is July 4th – 6th. On motion by Councilor Winkler, second by Councilor Canaday to approve a 48 hour extension to sell fireworks until July 7th at midnight. Motion carried by a unanimous vote of the Council present.
At the next meeting the Council will consider extending the hours of discharge to match the extended sale dates.
Matt Casey, Avista manager was present to discuss Avista’s LED streetlight replacement program. At this time when the bulbs burn out, Avista is replacing them with LED bulbs. Councilor Grant asked about having soft white LEDs rather than the bright bulbs being installed. Matt explained there are other types; however Avista has chosen this vendor (to buy bulk bulbs) and this specific LED platform. There are other options but they are not provided by Avista. It was questioned if a homeowner could ask for a different LED light if they pay for it. Matt responded yes for garage lights but not for street lights. If the City wanted to go to a different LED light, then the City could do so, but it would be charged at different rates and there would be a meter box for the lights. The City’s Main Street decorative lights are billed in this format. Right now the City pays a flat amount per street light (not the decorative lights) and as the lights are moved to LEDs, the cost per light decreases. If the City allowed a subdivision to choose a different LED standard, then the City would be responsible for the repair and replacement of bulbs on the light rather than Avista. When questioned about shielding, Matt explained they don’t work as well with LEDs. Also, by shielding one person, the light may reflect onto another neighbor. As for as the structure itself, Avista would need to determine if a non-standard LED could even go on Avista’s pole. Otherwise, the City would have to install a new pole. Matt explained when there are complaints, they go out and look at the craftsmanship to see if they are positioned correctly and at the correct height.
Public Works Maintenance Supervisor Mager stated he would not be in favor of a reduction in street lights. Councilor Canaday asked about moving a light to another location further down the street; however Mager felt that would just move the issue to another location. Chief Drew questioned if there are different lights for different intersections. Matt stated usually major streets have 200 watt lights (Main Street) where other areas off major streets have 100 watts. Mayor Lester asked if Spokane has a board or other for people to submitted suggestions. Matt stated if received, he would take that request to Spokane.
POLICE AND ANIMAL CONTROL REPORT: The department had 121 calls for service, 23 cases written, 11 citations, and 2 written warnings for May 2018.
PERSONNEL COMMITTEE MINUTES: On motion by Councilor Peterson, second by Councilor Grant to accept the Personnel Committee Minutes of June 4, 2018 as presented. Motion carried by a unanimous vote of the Council present.
CITY CODE TITLE I REVISION: Clerk Kennedy explained when preparing to update the Council meeting times in ordinance format, it was discovered Title I is out of date. Kennedy will work with Attorney Green to revise the chapter in the next couple months.
KLEIN PROPERTY: On motion by Councilor Winkler, second by Councilor Canaday upon receipt of the letter from the Attorney General on June 12th to authorize signing of the addendum to the Management Services Agreement for the Klein property and move forward with logging, noting money derived from the logging will stay with the Klein property. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed.
On motion by Councilor Winkler, second by Councilor Grant to authorize signing of the Timber Harvest Contract with JG Logging. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed.
BAND SHELL LOCATION: On motion by Councilor Grant, second by Councilor Peterson to have the new band shell go where the existing Soroptimist pavilion is located and then during budget preparation the City will talk about what to do with the pavilion. Motion carried by a unanimous vote of the Council present.
Mayor Lester stated the Council met at Pioneer Park at 6:30 pm. to discuss the location of the proposed band shell. Councilor Grant explained the general idea the Council agreed upon was to place the band shell in the current pavilion location and then during the budget process, the Council would consider building a new pavilion toward the southeast end of the pool. Todd Marek was at the park during the discussion representing the band shell group. The Council felt the band shell could be angled toward the open area of the park and the pavilion would be ADA accessible and available to those watching activities in the pool.
BILLS: The bills, in the amount of $172,608.41 were approved and ordered paid out of their respective funds, on motion by Councilor Peterson, second by Councilor Lane. Motion carried by a unanimous vote of the Council present.
BEER/WINE LICENSE: On motion by Councilor Farris, second by Councilor Peterson to approve the transfer application for Triangle Tavern LLC d/b/a Triangle Tavern. Motion carried by a unanimous vote of the Council present.
TEMPORARY HANDICAP PARKING: City staff approved a temporary construction ADA parking spot for Umpqua Bank. Councilor Grant explained it will be in the middle of the block on North State Street between the two entrances. Their paving company will paint and sign it and then remove it when the parking lot construction is completed. At this time, the parking lot needs to dry as it won’t meet compaction.
CATERING PERMITS: On motion by Councilor Winkler, second by Councilor Farris to approve the catering permit for Grangeville Country Club July 4, 2018 – July 6, 2018 at the Border Days beer garden on the rodeo grounds. Motion carried by a unanimous vote of the Council present.
On motion by Councilor Winkler, second by Councilor Peterson to approve the catering permit for Grangeville Veteran’s Center, June 24, 2018, 12pm – 4pm at 318 E Main Street. Motion carried by a unanimous vote of the Council present.
PROCLAMATION: Mayor Lester proclaimed June 24, 2018 Vietnam Veterans Recognition Day in Grangeville.
SIDEWALKS AT PIONEER PARK: No quotes were received.
ITEMS TO NOTE: 2018-19 Budget Meetings: July 17, 18 and 19 starting at 6pm
The meeting adjourned at 8:20 P.M.
Wes Lester – Mayor
Tonya Kennedy – Clerk