Grangeville Centennial Library Regular Board Meeting
June 27, 2018
The meeting was called to order by Brett Rogers at 5:31 PM. Those present were board members: Brett Rogers, Meleah McCulley, Brennan Wright, Susan Anderson, and guest Tonya Kennedy. Angie Norman was absent.
The board reviewed the minutes from the May 17, 2018, and May 29, 2018, Board meetings. Meleah made a motion to accept the minutes for both meetings. Brennan seconded. The motion carried unanimously.
There was no budget report.
Tonya shared a library report from assistant director, Gina Sobrero. Art in the Park is going well and volunteers have been recruited to help with the library booth on July 4th and 5th. Summer reading program is going well with lots of participation.
The search for a director is ongoing. There have been no new applications.
Tonya reported on changes to the Open Meeting Law to take effect July 1, 2018. The public must receive notice of regular meetings five days in advance and the agenda must be made public 48 hours in advance of a regular meeting. Along with the agenda, the Director should send out a packet with the library report and budget report for the Board to review 48 hours before the meeting. Meeting minutes should be sent to the Director, who would then send them out to the Board members. Board members should not be sending emails out to all Board members, as that could be considered an unannounced electronic Board meeting.
Tonya also shared forms that will help guide the Board to be in compliance with the Open Meeting Law regarding Executive Sessions, Amendments to the Agenda, and Special Meetings. A special meeting and agenda must be published at least 24 hours in advance. The checklist forms and a copy of the Open Meeting Law booklet were shared. The booklet will be available for the Director to keep and it, along with the checklist forms, should be at all future Board meetings.
The City website will post agendas and minutes for the Library Board. Tonya suggested that the library website also be utilized to post agendas and minutes.
The Board discussed future meeting dates of July 19, September 20, and November 15, 2018. Susan made a motion to approve these dates for regular meetings, at 5 PM. Meleah seconded. The motion carried unanimously.
A special meeting has been called for July 17, at 5:30 PM.
The proposed budget was reviewed and a recommendation was made to increase the request for staff travel, used to attend trainings, from $1250 to $1500. Board members discussed that a new Director may need to attend more training. Brennan made a motion to approve the budget request for 2018-19, with the increase in staff travel to $1500. Meleah seconded. The motion carried unanimously.
Brennan made a motion to adjourn the meeting. Susan seconded. The motion carried unanimously. The meeting adjourned at 6:42.