The City Council met in regular session on August 19, 2013 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green and Clerk Kennedy.
MINUTES: The meeting was called to order and the minutes of the August 5th meeting were approved as presented by Councilman Peterson, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.
VISITORS: Kristie Facey did not attend; however the Council acted on her request since it’s an annual event. On motion by Councilman Houger, second by Councilman Peterson that the Christian Church be able to close South 1st Street for the Christian Church Fall Roundup on September 8th. Motion carried by a unanimous vote of the Council present. Kristie needs to coordinate with Chief Drew.
LIBRARY REPORT: Becky Hosman and Debbie Urquhart are going to the Idaho Library Association Annual Conference in September and have applied for first time attendee grants. The Volunteer Appreciation Party is August 20th at the Library.
WWTP PHASE II UPDATE: Public Works Director McFrederick stated most of the conduit for the motor control center is installed and the contractor is working on the generator pad channel and the floor for the screw press. McFrederick has requested a bid for a sewer dump station which would meter flow and allow testing. Shannon Industrial is an excellent contractor.
On motion by Councilman Lester, second by Councilman Peterson to approve Pay Request #1 to Shannon Industrial for $145,397.50. Motion carried by a unanimous vote of the Council present.
ANNEXATION NORTHWEST SECTION OF THE CITY: Clerked Kennedy talked to Carla Bruegeman after the last meeting to let her know the annexation would not happen. After discussion, Carla let Kennedy know they found other property so their request for water and sewer is off the table.
Mayor Walker asked the Council how they would like to proceed with the two annexation requests. The Council could force annex The Depot since the other two properties would like to be annexed or the Council could choose to do nothing.
Attorney Green stated the two properties have signed the consent to annex and they are recorded so the City has those on file. Public Works Director McFrederick visited with The Depot owner who felt he was harassed by another property owner and that’s why he didn’t want to annex. He would rather pay the hookup fees.
Mayor Walker stated if Frank Hausladen requests water in the future he’ll do anything he can to convince the council to authorize out of city water and sewer for the property. Councilman Lester felt the thrift shop needed to be annexed if the Council decided to force annex The Depot.
A decision to proceed was not made.
BILLS: The bills in the amount of $741,332.06 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
ANIMAL ARK AGREEMENT: On motion by Councilman Lorentz, second by Councilman Lester to authorize the Mayor to sign the revised agreement with Animal Ark. Motion carried by a unanimous vote of the Council present.
SURPUS: On motion by Councilman Lester, second by Councilman Peterson to allow the library to surplus the items on the list. Motion carried by a unanimous vote of the Council present.
The surplus items are shown below:
Canon Image Runner1023N, SN: (21)TJE07750 Lexmark X264dn, Type: 2013-23W, SN: 3062289-001 Dell Photo 926 4470-001, SN: 8R9NDB1 HP Invent, SN: CNBDBO3638 HP Scanjet 4470, SN: CN23XBC123 IBM Wheelwriter 1000 by Lexmark, SN: 11-XNW40 HP LaserJet P2015, SN: CNB1PO3883
P&Z RESIGNATION: Councilman Peterson made a motion, second by Councilman Lorentz to accept the resignation of Ed Eckert from P&Z. Motion carried by a unanimous vote of the Council present.
Mayor Walker suggested the Council look for volunteers for P&Z or the Council may need to dissolve P&Z.
SUBDIVISION ADMINISTRATOR: Mayor Walker recommended appointing Public Works Director McFrederick as the subdivision administrator for Zip Trip. On motion by Councilman Lorentz, second by Councilman Houger to accept the Mayor’s appointment of Jeff McFrederick as the subdivision administrator for the Zip Trip Expansion. Motion carried by a unanimous vote of the Council present.
FOOTHILLS INC AND CROOKS STREET: Public Works Director McFrederick explained the results of the pothole testing done on Crooks Street with the Foothills Inc. water line. The depth of the line varies between 32” and 48” deep. Some of the line is 1’ to 4’ into the pavement from Moody to Randall’s; however from Randall on up it is 10’ from the pavement. When the line was dug up, the pipe was in very good condition. The soil was not wet in any of four potholes. There is nothing wrong with pipe including the old redwood wrapped with wire and digging up 1800’ of pipe would be ridiculous. McFrederick recommended the City do nothing. Dick Haener and the highway district engineer were there and they made a comment that the line was in a different location than they thought. When the valve was shut off, it created pressure and the joints leaked; but the old wood lines are made that way. It was suggested Attorney Green call Attorney Wright and let him know what the Council decided. Councilman Houger felt if the Highway District found a small leak, they could show the City and we could determine if the leak could be fixed in that small area; however at this time there appears to be nothing that needs fixed. The Council was concerned if the City starts pulling lines now, then we might have to pay for more on any lines not in use. On motion by Councilman Lester, second by Councilman Lorentz to have Attorney Green talk to Joe Wright about the situation on Crooks Street; the City’s position is we aren’t doing anything at this time, based upon the four test holes and what we found. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: The Council received copies of the 2012-2013 3rd Quarter Revenue and Expenditure Reports. The 2013-14 budget hearing is September 3, 2013 and the candidate filing period is August 26th – September 6th.
The meeting adjourned at 8:15 P.M.
Bruce Walker – Mayor
Tonya Kennedy – Clerk