The City Council met in regular session on August 3, 2015 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
City employees present were Chief Drew, Attorney Green, Public Works Director McFrederick and Clerk Kennedy.
PLEDGE OF ALLEGIANCE
MINUTES: The meeting was called to order and the minutes of the July 20th meeting were approved as presented by Councilman Peterson, second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.
VISITORS: Ralph Rau and Jennie Fischer with the Forest Service were present to go over the Nez Perce National Forest Travel Plan project known as the DRAMVU project. Jennie reviewed the Administrative Review process; noting changes to the process. Colored maps were left for the City to review.
Bruce Graham, 519 North A Street plans to install a sidewalk on A Street but he requested a waiver on 5th Street. On 5th Street there are no adjacent sidewalks to the south or east and he’d need to remove large trees if required. He already plans to tear up the front yard so he plans to put sidewalks in on A Street. On motion by Councilman Lester, second by Councilman Winkler to grant Bruce Graham an indefinite sidewalk waiver at 519 North A Street on 5th Street and let him install the sidewalk on A Street. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Lester, second by Councilman Peterson to allow Bruce Graham, to remove the tree in the right of way on A Street and to meet with Public Works to ensure no roots are in the utility system. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: The Planning and Zoning Minutes were accepted on motion by Councilman Peterson, second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.
Kids Klub Conditional Use Application: Kristi Keeler with Kids Klub explained Planning and Zoning had a concern at the hearing about parking spaces for staff. They had the architect add three more spaces to their site plan. Kristi stated they are at capacity right now and they have 25 children on the waiting list. The have 18 children in the Pre-K program. Their after school program ends at 6pm; they have 64 enrolled in the program but average 30-35 kids. They plan to tear down the old house and build a new building and probably sell the old lot. The goal is to serve up to 75 children.
Paul Johnson asked what a conditional use was and stated he was concerned about traffic in the area. Attorney Green explained the conditional use process.
On motion by Councilwoman Grant, second by Councilman Winkler to accept Planning and Zoning’s recommendation for approval of Kids Klub’s conditional use application. ROLL CALL VOTE: YES: Dumas, Winkler, Lester, Lane, Grant, Peterson. NO: none. The motion passed.
Clearwater Community Development Subdivision: The subdivider requested a six month extension on recording the final plat for Clearwater Community Development Subdivision No 1. Public Works Director McFrederick stated they had some errors on their plat and they were corrected. He wanted something in writing for improvements along Clearwater Lane and the drainage. McFrederick felt the 6 months could be granted but then it really needed to be completed.
Mayor Walker noted along the east side of subdivision where the forest service building is, they agreed to put curb and gutter and sidewalk down by forest service section and they have drainage issues they needed to resolve.
On motion by Councilman Lane, second by Councilman Peterson to grant a six month extension, until January 25, 2016 to record the final plat for Clearwater Community Development Subdivision No 1. Motion carried by a unanimous vote of the Council present.
CITY SURVEY: Councilwoman Dumas sincerely felt the City needs to think about the future, and the City needs a city wide survey to do so. She felt it should tie into updating the City’s comprehensive plan. Deb Smith with CEDA reviewed some options for surveys and felt the mail in survey is an effective option and it has an average response of 30%.
Mayor Walker stated he sees very little that needs to be changed in the comprehensive plan.
Councilman Lane stated on the survey the City needs a working group to consider what we need to ask and to come up with questions. Councilwoman Grant felt the utility billing system will provide a means to get the survey out. Mayor Walker plans to set a Council workshop in the next 60 days so everyone should come up with ideas.
COMPREHENSIVE PLAN: Councilwoman Grant asked Councilwoman Dumas, other than names and places what is wrong in the comprehensive plan. Councilwoman Dumas felt it needed to be revised and updated. Clerk Kennedy reported the City uses the comprehensive plan for all land use matters.
ORDINANCE ON WEEDS AND TALL GRASS: Discussion occurred that the 15% administrative costs may not be enough to always cover expenses. It was agreed to add language stating it would include actual costs.
ORDINANCE NO. 901
(Ordinance No. 901 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR REGULATION OF TALL GRASS AND WEEDS IN THE CITY OF GRANGEVILLE; PROVIDING FOR A PENALTY; PROVIDING FOR AN EFFECTIVE DATE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.
On motion by Councilman Lester, second by Councilman Lane, that the rules be suspended, the third reading waived and the ordinance passed and adopted. ROLL CALL VOTE: YES: Dumas, Winkler, Lester, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 901 duly approved and adopted.
ITD COOPERATIVE AGREEMENT WITH ITD: On motion by Councilman Lester, second by Councilman Peterson to authorize the Mayor to sign the Cooperative Agreement with Idaho Transportation Department to repave Main Street. Motion carried by a unanimous vote of the Council present.
TENTATIVE BUDGET: On motion by Councilman Peterson, second by Councilman Lane to adopt the tentative budget for 2015-16. Motion carried by a unanimous vote of the Council present.
QUOTE FOR MYRTLE WELL: Public Works Director McFrederick received one quote for the rehabilitation of Myrtle well and if accepted, he hopes to do both wells this fall which would save on mobilization costs to do both at the same time. On motion by Councilman Lester, second by Councilman Peterson to accept the Layne Pump quote for Myrtle Well for $76,330. Motion carried by a unanimous vote of the Council present.
WORKSHOP SCHEDULED: A Council workshop is scheduled for September 14th at 7:00 pm.
ITEMS TO NOTE: 2015-16 Budget Hearing on September 8, 2015.
The meeting adjourned at 9:23 P.M.
Bruce Walker – Mayor
Tonya Kennedy – Clerk