The City Council met in regular session on August 5, 2013 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green, and Clerk Kennedy.
MINUTES: The meeting was called to order and the minutes of July 15th were approved as presented by Councilman Peterson, second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.
VISITORS: Yosuke Kobayaski, a special ambassador from Japan attended the meeting to present Mayor Walker with a gift from his City. He is part of the Labo International Exchange Foundation and he is staying with Dave and Dori Stowell.
Glenn Poxleitner with Idaho Forest Group was present to explain they will be harvesting trees for Bennett, Eimers, Prairie Tree Farms and possibly Wagers and they would like to re-route one of the existing roads slightly as it moves across City property. The existing road comes across the property of Bennett and Eimers, then the City and up a steep rock pitch before it swings back to Eimers, Bennett and Prairie Tree Farms at the top. Idaho Forest Group would like to re-route the road which would be a couple hundred feet of alteration at the rocky steep area to make it a more functional road. Tree removal is minimal since it’s been logged but it would be a few. Bennett is paying the bill for the road. Mayor Walker contacted Tera King and she was ok with altering the road as long as crossing water was not involved. Motion by Councilman Lorentz, second by Councilman Peterson to allow Idaho Forest Group to reroute the road as proposed. Motion carried by a unanimous vote of the Council present.
Dale McCormick was present representing Brad Mildenberger LLC and the Clearwater Community Development Subdivision. The preliminary plat was approved in 2008 and was later extended for 5 years, which expires August 26, 2013. They hope to pave the road and have it done within one year. They requested an extension from Planning and Zoning and hope to complete a 24’ wide half road without curbs, gutter and sidewalk. They project to file the final plat in spring.
Public Works Director McFrederick stated being flexible would allow them to install entrances based upon who purchases additional lots in the future. Councilman Houger was concerned if the Council allows a one year extension, then what kind of agreement can the City have that the unpaved road will be maintained. He would like something in writing on maintenance.
It was explained that currently most of the water draining from the road is entering swales on the forest service side. The water then stays in the swales and infiltrates. Mayor Walker had an issue with the east side not having curb and gutter. If the water drains off the road onto private property what happens if down the road if the private property doesn’t want it there. Then what does City the do? Andy Mefford, engineer with PCI stated the water could be kept in the ditches in the right of way. He felt the surface water needed to be addressed when dealing with the road.
COMMITTEE REPORTS: The department had 51 cases written, 33 citations, 4 written warnings and 196 calls for service for July 2013. The Police and Animal Control Report for July 2013 was accepted on motion by Councilman Peterson second by Councilman Houger. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Peterson, second by Councilman Lorentz to accept the Planning and Zoning Minutes of August 1, 2013. Motion carried by a unanimous vote of the Council present.
Councilman Lorentz made a motion, second by Councilman Houger to extend the final plat filing of the Clearwater Community Development Subdivision for 1 year as long as they address drainage issues on the road. Motion carried by a unanimous vote of the Council present. The new expiration date for the filing of the final plat is August 25, 2014.
ANNEXATION DISCUSSION: Clerk Kennedy reported The Depot did not sign the consent to annex, so the other two properties cannot be annexed at this time. Attorney Green explained the Council could force annex The Depot in order to annex the other two properties. The Council also needed to decide whether the car wash building would be given water and sewer at the out of City rate.
The Depot was allowed to hook up to the water system with a new meter and the Council chose to waive the hookup fee since they were going to annex. At this time, Attorney Green recommended having the Depot pay their hookup fee of $750.00 for the 1” service. Councilwoman Grant felt The Depot knew what the City was offering, the City did what we said and the Depot has not. Councilman Lorentz stated the City wasn’t going to charge the $750.00 if there was a voluntary annexation. After discussion, Public Works Director McFrederick was directed to visit with the owners and explain they can choose to voluntary annex or pay the $750.00.
TENTATIVE BUDGET: On motion by Councilman Peterson, second by Councilman Lorentz to adopt the 2013-14 Tentative Budget. Motion carried by a unanimous vote of the Council present.
HANDICAP RAMP: On motion by Councilman Lorentz, second by Councilman Peterson to allow a variance for the handicap ramp in the setback for Sts. Peter and Parish at 318 South B. Motion carried by a unanimous vote of the Council present.
SEWER LINE PROJECT: The City received the five bids as follows:
Western Construction $383,795.00
Cascade Pipeline $397,017.00
Granite Excavation $415,084.15
ML Albright & Sons $425,781.50
S&L Underground $564,155.00
Public Works Director McFrederick recommended moving forward with the low bid, Western Construction. On motion by Councilwoman Grant, second by Councilman Houger to award the 2013 sewer line project to Western Construction out of Lewiston. Motion carried by a unanimous vote of the Council present.
WALTER M STEED: Councilman Lorentz made a motion, second by Councilman Peterson to approve the pay request to Walter M Steed for $2,700.00. Motion carried by a unanimous vote of the Council present.
PHASE I FINAL PAY REQUEST TML CONSTRUCTION: Public Works Director explained TML Construction did an excellent job on the project. The City is meeting the testing requirements. The City has warranty issues but the bonding covers that. On motion by Councilman Houger, second by Councilman Peterson to approve the Phase I Final Pay Request and release of retainage to TML in the amount of $215,213.69. Motion carried by a unanimous vote of the Council present.
EXECUTIVE SESSION: On motion by Councilman Peterson, second by Councilman Lorentz to go into Executive Session according to Section 67-2345 (f) litigation. ROLL CALL VOTE: YES: Dumas, Houger, Lester, Lorentz, Grant, Peterson. NO: none. The motion passed.
The Council returned to regular session. No action was taken.
ITEMS TO NOTE:
1. 2013-14 Budget Hearing: September 3, 2013
2. 2013 Elections: Candidate Filing Period August 26 – September 6
The meeting adjourned at 8:35 P.M.
Bruce Walker – Mayor
Tonya Kennedy – Clerk