The City Council met in regular session on February 5, 2018 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Lester opened the meeting
City employees present were Chief Drew, Attorney Green, Public Works Director McFrederick, Public Works Maintenance Supervisor Mager and Clerk Kennedy.
PLEDGE OF ALLEGIANCE
MINUTES: The meeting was called to order and the minutes of January 16th were approved as presented by Councilman Peterson, second by Councilwoman Farris. Motion carried by a unanimous vote of the Council present.
VISITORS: Kelly Turney with the Hope Center was present to get the route approved for the Hope Center’s Walk for Life on May 12th and to request two daily pool passes for door prizes. Chief Drew stated the route is the same as last year, but when meeting with Kelly he asked if they’d be willing to use the sidewalk this year as he is short-handed since Officer Graham will be at the police academy. Kelly graciously agreed. On motion by Councilman Winkler, second by Councilman Canaday to approve the route for the Walk for Life on May 12th and to donate two daily pool passes. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Public Works Report – Maintenance Supervisor Mager stated the department has updated the water service for the Freedom Northwest kiosk and Kids Klub. They have finished the tree trimming along the creek, added a culvert on Crooks Street and raised three manholes.
The City’s water system is gravity fed. There is a steel tank at the high school that feeds the high zone area, which is slightly chlorinated. The High Zone area is that area to the south of Elk Street, from the west side of town to Idaho, then south to Madison, and includes the area to the south of Madison, all the way to Crooks Street. On Crooks Street there are two concrete reservoirs that feed the rest of town. Hall Street pump station kicks on to move water to refill the steel tank.
On motion by Councilman Peterson, second by Councilwoman Farris to accept the Library Minutes of 1/18/18. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Peterson, second by Councilman Winkler to accept the Fire Training Minutes of 1/8/18 and 1/22/18 and Executive Minutes of 1/8/18. Motion carried by a unanimous vote of the Council present.
City Clerk Report – Clerk Kennedy reported that the auditors were here last week. They were scheduled to take four days; however were able to complete the audit in three days. We should have the completed audit around March 1st. The City participated in the first meeting for the CEDA Comprehensive Plan Training Grant. The current representatives attending the training and working to revise the City’s comprehensive plan include Councilmembers Canaday and Grant, Mayor Lester, Clerk Kennedy and Deputy Clerk Wasem. The training will continue once a month through June and the City will work with CEDA to write a new comprehensive plan. The professional services agreement for CEDA to write the plan is later on the agenda.
POLICE REPORT CONTENT: Councilmembers Winkler, Canaday and Grant stated they would like a verbal report. Councilmember Lane really liked the numbers reported. After discussion, it was decided the Chief would provide a verbal report to the Council. Chief Drew stated he plans to have interviews in mid-February in hopes of filling the open position.
P&Z APPOINTMENT: On motion by Councilman Winkler, second by Councilwoman Farris to re-appoint Kevin Asker to a 3 year Planning and Zoning term to 2/28/21. Motion carried by a unanimous vote of the Council present.
FOOD VENDOR LICENSES: Clerk Kennedy visited with City of Orofino. They have business licenses with different categories for $35. Class B is a mobile food vendor license that allows a vendor to set up for 5 events a year. Class C is a fair/carnival license for $350 which allows an entity to sponsor an event. These events would be the same as our Border Days/Octoberfest/Farmers Market. The only time a food vendor can set up on city property in Orofino is if it is one of their three events: Lumberjack Days, the fair or Farmer’s Market. Other than that, they can only locate on private property.
The Council discussed licensing and felt a $35 fee doesn’t cover the work involved and they weren’t interested in having a business license for everyone in the City. It was discussed that the City has allowed special events with a vendor on City property on a case by case basis previously. Idaho Forest Group (IFG) had their company picnic at Pioneer Park, Ride Idaho and the City granted permission for a caterer to set up for their dinners.
Chief Drew explained our City Parks are not set up to allow vendors all around the park on any given day throughout the year. It would create additional wear and tear on the park and increase safety concerns due to traffic and site restrictions. The three department heads all agreed they have no problem with the Council granting permission on a case by case basis for vendor setup during a special event, such as the IFG picnic. This request would need to go to the Council for approval and the vendor would need to provide the necessary insurance.
The Council agreed if a request came in to City Hall for vendor setup for a special event on City property, the event organizer would need to get on a Council agenda for approval.
YOUTH BASEBALL AGREEMENT: Clerk Kennedy provided a copy of the renewal first discussed last spring. The only change from the original agreement was the increase in the rent amount. The agreement makes Youth Baseball responsible for subleasing the concession stand to other entities as stated in the original agreement. There was discussion whether an entity could set up outside of the building. The agreement only allows the subleasing of the concession stand. An example discussed was a barbeque could not be operated by the entity in the concession stand, so the barbequing would need to occur outside the building but the entity operates out of the concession stand.
On motion by Councilman Winkler, second by Councilwoman Farris to approve the concession stand lease agreement with Grangeville Youth Baseball. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER: Mark & Sally McColloch, 913 N Junction. Public Works Director McFrederick explained the closest sidewalk is a block away. Due to the location of the property, the ends would get driven over and broken up if installed. An indefinite waiver is recommended.
On motion by Councilman Peterson, second by Councilman Lane to grant an indefinite sidewalk waiver to Mark & Sally McColloch at 913 N Junction. Attorney Green explained an indefinite sidewalk waiver can be revoked at any time. City Hall keeps a list of all indefinite waivers granted. Mayor Lester explained the Sidewalk committee should review the list in the summer to see if there are blocks that all owners have waivers and report back. Then the waivers can be revoked and sidewalks installed. McFrederick will have a proposal in the next few months on a way the city can help property owners install sidewalks.
Clerk Note: A vote was not taken; it will be put back on the next agenda.
DONATION CHOCOLATE FANTASY: On motion by Councilman Grant, second by Councilman Peterson to donate a family season pass to Chocolate Fantasy. Motion carried by a unanimous vote of the Council present.
CLEARWATER RESOURCE CONSERVATION AND DEVELOPMENT COUNCIL MEMBERSHIP: Clerk Kennedy explained the City was a member years ago and then quit contributing. In the last few years, the City started contributing again. Kennedy questioned whether the City wanted to contribute. On motion by Councilman Peterson, second by Councilman Lane to not pay the contribution. Motion carried by a unanimous vote of the Council present.
CITY HALL COPIER LEASE: Clerk Kennedy explained the monthly lease would increase $3.28; however with the average copier amount per month, the monthly cost will decrease by approximately $2.04. On motion by Councilman Peterson, second by Councilman Winkler to approve the copier lease for City Hall. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed.
COMPREHENSIVE PLAN CONTRACT: On motion by Councilman Winkler, second by Councilwoman Farris to authorize signing of the Professional Services contract with CEDA to develop and write the City’s Comprehensive Plan for $2,500.00. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed.
INLAND CELLULAR TOWER LEASE: Councilman Peterson explained Ginny Cash talked to him and explained kids were drinking and climbing the Inland Cellular tower. She was told Inland would install a fence with permission from the Council. Attorney Green stated the City would probably get sued of someone fell off the tower; however the City does have coverage for insurance. It would be unlikely they would prevail. Councilman Winkler felt Inland should give the City a proposal. He would like to know what it is before giving permission. Clerk Kennedy will call Inland to invite them to attend a meeting.
GHS MUSIC PROGRAM AUCTION AND FUTURE POOL DONATIONS: Clerk Kennedy explained the City normally only receives Chocolate Fantasy and Syringa donation requests. In recent years there have been more requests for pool donations. GHS Music asked for a donation. The only options at the pool are family pass $120, individual pass $50, punch card $40 or adult day pass $3.25. Discussion occurred on what, and if, to donate. Councilman Lane felt they should get a family season pass to stay consistent with other donations. The pool is also tax supported. There was discussion but no solution on future pool donations. Future pool donations will be discussed at a future meeting. On motion by Councilman Winkler, second by Councilman Peterson to donate an individual season pool pass to GHS Music Program Auction. Motion carried, Councilman Lane voting no.
PROCLAMATION: Mayor Lester read the proclamation declaring February 16, 2018 the 150th birthday of the Benevolent and Protective Order of Elks of the United State of America.
EXECUTIVE SESSION: On motion by Councilman Peterson, second by Councilman Canaday to go into Executive Session according to Section 74-206 (1)(c) to acquire an interest in real property and (f) pending litigation. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed.
The Council returned to regular session. No action was taken.
The meeting adjourned at 9:51 P.M.
Tonya Kennedy – Clerk