2014 Council Minutes Archive

December 15, 2014

The City Council met in regular session on December 15, 2014 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
Scott Winkler
Mike Peterson
Beryl Grant
Wes Lester
Pete Lane

Councilmember absent:
Shelley Dumas

City employees present were Chief Drew, Public Works Director McFrederick, Clerk Kennedy and Attorney Green.

PLEDGE OF ALLEGIANCE

MINUTES:  The meeting was called to order and the minutes of December 1st were approved as presented by Councilman Peterson, second by Councilman Winkler.  Motion carried by a unanimous vote of the Council present.

AGENDA AMENDMENTS:  On motion by Councilman Grant, second by Councilman Lester to add the audit agreement letter to the agenda; the information came in after the agenda deadline.  Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS:  The department had 41 cases written, 22 citations, 2 written warnings and 89 calls for service for November 2014.  The Police and Animal Control Report for November 2014 was accepted on motion by Councilman Peterson second by Councilman Lane.  Motion carried by a unanimous vote of the Council present.

On motion by Councilwoman Grant second by Councilman Winkler to accept the Snowhaven Minutes of December 4, 2014 as corrected.  Motion carried by a unanimous vote of the Council present.

BILLS:  The bills in the amount of $176,012.04 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

2015 COUNCIL DATES:  On motion by Councilman Peterson, second by Councilwoman Grant to approve the 2015 Council Meeting dates.  Motion carried by a unanimous vote of the Council present.

ELK DONATON:  Public Works Director McFrederick explained Al and Kim Chenoweth purchased an elk made with horse shoes for $12,000 and would like to place it at the Grangeville entrance by Green Acres.  The State approved it as long as it is 12’-15’ off the white fog line.  Russ Lindsley would install it.  Mayor Walker stated they made the same offer but with a horse for the County courthouse lawn.  On motion by Councilman Winkler, second by Councilman Lane to accept the elk as a donation by the Chenoweths and to place it at the gateway entrance on Sate right of way.  Motion carried by a unanimous vote of the Council present.

DUMP TRUCK PURCHASE:  Public Works Director McFrederick found a 1994 GMC dump truck in California.  It has a little over 12,000 miles on it and it’s in good shape.  On motion by Councilman Lester, second by Councilman Peterson to allow pw to purchase the GMC dump truck they found in California for $19,500.  Motion carried by a unanimous vote of the Council present.

AUDIT AGREEMENT:  On motion by Councilman Lester, second by Councilman Peterson to accept the audit agreement for 2013-14 with Collaborative Solutions for $21,000.  Motion carried by a unanimous vote of the Council present.

Mayor Walker stated Presnell & Gage would like the opportunity to bid it next year.

The meeting adjourned at 8:20 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:
_______________________
Tonya Kennedy – Clerk

December 1, 2014 Regular Meeting

The City Council met in regular session on December 1, 2014 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
Mike Peterson
Beryl Grant
Pete Lane
Scott Winkler
Shelley Dumas
Wes Lester

City employees present were Chief Drew, Attorney Green, Public Works Director McFrederick and Clerk Kennedy.

MINUTES:  The meeting was called to order and the minutes of the November 17th meeting were approved by Councilman Peterson, second by Councilman Winkler.  Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS:  The Snowhaven Minutes of November 6, 2014 were accepted on motion by Councilman Peterson, second by Councilwoman Grant.  Motion carried by a unanimous vote of the Council present.  Scott Wasem would like the Council to get together next summer to have a tour and get a game plan going for the hill.

IDA-LEW UPDATE:  Councilman Dumas provided an update on Ida-Lew.  Melisa has been staying very busy with all her contacts and working on projects.

BULK WATER RATES:  Public Works Director McFrederick provided information on the Fleet220 system.  It doesn’t require software, keeps track of up to 200 users and is about $4500.00.  The user enters a pin and the valve opens and they can fill the tank.  He felt he could do the concrete pad and everything for under $10,000.  In the last 2 years we’ve sold 340,000 gallons of water but only collected $1,126.09.  Looking at the list, the City knows not everyone writes their names down.  McFrederick felt it would take 3.5 to 4 years to pay off the system based on an estimate of what we’ve billed in the past.

On motion by Councilman Lester, second by Councilman Winkler to have public works install a bulk water selling station at the shop.  Motion carried by a unanimous vote of the Council present.

McFrederick stated the grit pump and separator screen at the WWTP is shot.  He is hoping to have the pump rebuilt but more information should be forthcoming.

DONATION:  On motion by Councilman Lester, second by Councilman Peterson to approve a family pool pass for Festival of Trees.  Motion carried by a unanimous vote of the Council present.

CATERING PERMIT:  On motion by Councilman Lester, second by Councilman Winkler to approve the catering permit for Grangeville Country Club for the Festival of Trees function on December 6, 2014.  Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:32 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:
________________________
Tonya Kennedy – Clerk

November 17, 2014 Regular Meeting

The City Council met in regular session on November 17, 2014 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
Scott Winkler
Mike Peterson
Beryl Grant
Shelley Dumas
Wes Lester
Pete Lane

City employees present were Chief Drew, Public Works Director McFrederick, Clerk Kennedy and Attorney Green.

PLEDGE OF ALLEGIANCE

MINUTES:  The meeting was called to order and the minutes of October 20th were approved as presented by Councilman Peterson, second by Councilman Winkler.  Motion carried by a unanimous vote of the Council present.

VISITORS:  Pat and Marietta Holman with Walco were present to discuss proposed DEQ land fill regulation changes. DEQ is considering changing the definitions of household waste to include yard waste, which would prohibit couches, carpet, branches and other yard waste at the landfill.  Walco is asking if the City would like to write a letter in opposition to the proposed changes by DEQ.  Written comments are due by December 5, 2014.  On motion by Councilman Winkler, second by Councilman Lester to write a letter in support of Walco’s intentions of maintaining the current landfill.  Motion carried.  Councilman Lane voting no.

COMMITTEE REPORTS:  The department had 44 cases written, 26 citations, 2 written warnings and 102 calls for service for October 2014.  The Police and Animal Control Report for October 2014 was accepted on motion by Councilman Peterson second by Councilwoman Grant.  Motion carried by a unanimous vote of the Council present.  Troy Roberg is joining the City Police department as of Dec 4th.

BULK WATER RATES:  The Water, Sewer and Sanitation Committee met to discuss bulk water rates and determined most people that get bulk water are from outside the City and have never paid on the water bond.  The committee recommendation is that the bulk water rate should pay the out of City meter rate plus the bond payment.  Councilman Lester would like to set up a station at public works with a card reader as soon as possible because if people aren’t writing their usage down now, they won’t when the rates go up. Public Works Director McFrederick will try to determine what revenue the city will generate and bring it back to another Council meeting.  On motion by Councilman Lester, second by Councilman Peterson to change the bulk water rate to the out of city rate and add the $15 monthly bond fee and leave the $50 setup fee as is.  Councilman Lane was concerned about a widow that buys water from the city and what the jump in price would mean to her. Motion carried by a unanimous vote of the Council present.  A public hearing on the rate increase will be scheduled and an ordinance drafted with the changes.

BILLS:  The bills in the amount of $144,623.11 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

GRANGEVILLE COUNTRY CLUB REQUEST FOR WEBB FUNDS:  On motion by Councilman Lester, second by Councilman Winkler to transfer funds from Orin Webb funds for Grangeville Country Club in the amount of $22,200.00.  Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE:  Tree Lighting at Pioneer Park for Winter Magic, November 29, 2014 at 5:00 p.m.

The meeting adjourned at 8:20 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:
_______________________
Tonya Kennedy – Clerk

November 3, 2014 Regular Meeting

The City Council met in regular session on November 3, 2014 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
Mike Peterson
Beryl Grant
Pete Lane
Scott Winkler
Shelley Dumas
Wes Lester

City employees present were Chief Drew, Attorney Green, Public Works Director McFrederick and Clerk Kennedy.

MINUTES:  The meeting was called to order and the minutes of the October 20th meeting were approved by Councilman Peterson, second by Councilman Winkler.  Motion carried by a unanimous vote of the Council present.

VISITORS:  Bob Haning stated there was a miscommunication on whether he needed a building permit and asked that the double fee be waived and he asked that his sidewalk waiver was renewed.  Clerk Kennedy explained when they asked, they were asking about zoning not a building permit.

Councilman Lester made a motion, second by Councilman Peterson to renew the request for the sidewalk waiver and to waive the double fee for miscommunication on the building permit.  Motion carried by a unanimous vote of the Council present.

Mayor Walker stated there is no discretion in the ordinance and double fees will be charged at City Hall.  People need to get building permits and if they don’t they will get a double fee.  At that point the only appeal is through the City Council.  The Building Inspector is doing a great job.

COMMITTEE REPORTS:  The Library Minutes of October 23, 2014 were accepted on motion by Councilman Peterson, second by Councilman Winkler.  Motion carried by a unanimous vote of the Council present.

ANIMAL CONTROL ORDINANCE CHANGE:  Mayor Walker asked for each Councilmembers opinion on the ordinance prior to deciding if the first reading would be read.

Councilmember Dumas asked what the City was trying to accomplish.  She felt cat licensing fees could be taken out, leaving everything else intact and that the wording could be changed to humanely dispose.  Dumas stated when Sara first came it was something to consider.  Now that people have thought about it, it doesn’t really accomplish more than we already have on the books.

Councilman Winkler was concerned on lumping cats in with the animals on disposing. He doesn’t want an animal shot but done humanely. He would like to remove cat licensing as they are different then dogs and tend to come and go.

Attorney Green clarified the ordinance refers to Idaho code for disposal which says humanely.

Councilman Lester didn’t feel taking cat out and adding animal really changes anything.  The police do have more important things to do.  He would like to leave as is.

Councilman Lane wants to leave it as is.  He felt cats should be licensed so if picked up the owner can be contacted.

Councilwoman Grant and Councilman Peterson want to leave as is.

Mayor Walker let the Council know if they wanted to proceed with the ordinance he needed a motion to have the first reading.  No motion was made.  The ordinance remains unchanged.

SIDEWALK WAIVER REQUEST:  On motion by Councilman Lester, second by Councilman Peterson to grant an indefinite sidewalk waiver to Tom Jacobs at 702 N Mill Street; there are no other sidewalks in the area.  Motion carried by a unanimous vote of the Council present.

TREE CITY USA:  Mayor Walker explained the City received a letter asking if the City would like to renew the Tree City USA designation.  After discussion, the City staff will research what needs to be done and how much it would cost and bring the information back to the Council.

BULK WATER RATES:  Public Works Director McFrederick stated this discussion falls into line with service connection fees and other fees the City is not charging enough for.  The City sells bulk water for $3.00/1000 gallons.  Other Cities charge the following:

Gooding – the same for bulk rate as metered rates
Orofino – $7/1000 gallons
St Maries $5 up to 12,000 gallons, then $1/1000gallons after.  It is reset every day.

When compared to meter costs in Grangeville, bulk water is cheap.  260 cubic feet (1944 gallons) metered is $30.71 (includes $15 bond) rather than $5.93 at the bulk water rate.  The City has a private party that buys bulk water, along with some highway districts and other businesses.  McFrederick also re-stated the $500.00 reconnect fee for water is not enough as the parts alone are $800.  He plans to bring this up during budget time again.  McFrederick would also like to install an electronic metering system so those that buy bulk water would have a card to swipe which would then activate the water.

Mayor Walker asked that the Water and Sewer Committee meet with McFrederick to discuss bulk water rates and report back to the Council.

The meeting adjourned at 8:32 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:
________________________
Tonya Kennedy – Clerk

October 20, 2014 Regular Meeting

The City Council met in regular session on October 20, 2014 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
Scott Winkler
Mike Peterson
Beryl Grant
Shelley Dumas
Wes Lester
Pete Lane

City employees present were Chief Drew, Administrative Assistant Wasem and Attorney Green.  Public Works Director McFrederick and Clerk Kennedy absent.

PLEDGE OF ALLEGIANCE

MINUTES:  The meeting was called to order and the minutes of October 6th were approved as corrected on the banner request by Councilman Peterson, second by Councilwoman Grant.  Motion carried by a unanimous vote of the Council present.

AGENDA AMENDMENTS:  On motion by Councilman Lester, second by Councilman Peterson to add Mark Frei to the agenda as the request missed the agenda posting deadline.  Motion carried by a unanimous vote of the Council present.

VISITORS:  Mark Frei was present to introduce himself as a candidate for Idaho County Commissioner.

COMMITTEE REPORTS:  Bob Mager was present to provide information on the dump truck public works is looking at in Illinois.  It is a 1998 GMC Top-Kick with a Caterpillar diesel engine, 12,293 miles and a Myer plow.  They are asking $19,900.  The City budgeted $30,000.  He will need to fly out to look at the truck to determine if it is what the City wants.  On motion by Councilman Lester, second by Councilman Peterson to allow public works to go back to Illinois to look and purchase the dump truck if it’s a fit for the City.  Motion carried by a unanimous vote of the Council present.

WWTP PHASE II UPDATE:  On motion by Councilman Lester, second by Councilman Peterson to approve Shannon’s final pay request #12 for $65,823.98.  Motion carried by a unanimous vote of the Council present.

The department had 37 cases written, 21 citations, 4 written warning and 164 calls for service for September 2014.  The Police and Animal Control Report for September 2014 was accepted on motion by Councilman Peterson second by Councilwoman Grant.  Motion carried by a unanimous vote of the Council present.

ANIMAL CONTROL ORDINANCE CHANGE:  Attorney Green reviewed the ordinance with those present explaining the changes and removal of cats.

Gwen Smith expressed her concerns in regards to not licensing cats. She felt the City would not be able to control the number of cats per household along with not being able to monitor whether cats were spade/neutered or had proper up to date rabies vaccinations. It was also stated that if cats can run at large they will eat more birds.  Attorney Adam Green responded, saying the limit for dogs is three and cats do not have a limit; however any animals resulting in a foul or offensive odor so as to create a public nuisance could be addressed. The limitations are not being changed or reworded from the current ordinance.

Jim Holsinger spoke about his concern in changing the length of impoundment for animals. Chief Drew responded to the concern stating the impoundment period will not change and will remain 5 days after which the animal will be turned over to Animal Ark or a humane society.

Mary Ann Davidson expressed her concern with the new ordinance change in regards to abandoned cats, impoundment of nuisance animals, who determines what qualifies an animal nuisance. Mayor Walker said the police will make the determination and impoundment will be per situation.

Jeff Kutner voiced his opinion on the new ordinance and he felt the council should revisit the no kill policy.  He also stated that he felt animal owners should be responsible pet owners and keep cats inside at all times.

Tammy Drew shared why she agrees with the new ordinance.  It would stop people from picking up cats that are not lost and impounding them.  It will cut down on officers time spent picking up cats so they can focus on more serious issues at hand, and the lack of an appropriate facility to impound cats and dogs. The currently facility is not a shelter and cats cannot be separated from dogs making it a highly inefficient and stressful place for cats to be contained for any period of time.

Mayor Walker asked the Council to send an email to Clerk Kennedy with any changes in wording to the ordinance which will be forwarded to Attorney Green.

BILLS:  The bills in the amount of $337,141.26 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

SICK BANK REQUEST:  Ken Hoogland requested 100 hours from the sick bank.  On motion by Councilman Lester, second by Councilman Peterson to approve the sick bank request for Ken Hoogland.  Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:47 P.M.

_________________________________
Bruce Walker – Mayor

ATTEST:
_______________________
Tonya Kennedy – Clerk

October 6, 2014 Regular Meeting

The City Council met in regular session on October 6, 2014 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
Mike Peterson
Beryl Grant
Pete Lane
Scott Winkler
Shelley Dumas
Wes Lester

City employees present were Chief Drew, Attorney Green and Clerk Kennedy.  Public Works Director McFrederick absent.

MINUTES:  The meeting was called to order and the minutes of the September 15th meeting were approved by Councilman Peterson, second by Councilman Lester.  Motion carried by a unanimous vote of the Council present.

VISITORS:  Dave Wimer was present to discuss a proposed batting cage at the Lions Park. Dave met with contractors to get bid amounts and the numbers don’t work.  They would now like to fence off 14’x70’ of the skateboard park on the east or west side. They would access from the exterior to keep foot traffic out of the skateboard park.  Councilman Lester felt the east side would be less congested.  Councilman Lane prefers the west side as it is more easily watched and could dissuade people from messing around.  Everyone was in agreement to allow it in the skateboard park.  City staff will check to make sure it meets skateboard requirements.

John Crotinger with the local Veterans of Foreign Wars offered a personal invite to a Medal of Honor ceremony at the cemetery on October 18th at 1:00 p.m. for William Smith, a sergeant in the army who received the Medal of Honor in 1870 before he died at Camp Howard in 1877.

LIBRARY UPDATE:  Library Director Hosman was present to provide a Library update.  Story hours has started and the Teen Coffee Club was so successful during the summer it will continue this fall.  Real Life Church will be volunteering to paint the back entrance and a wall in the Children’s section.

MONTHLY REPORTS:  Clerk Kennedy asked for the Council’s direction on a monthly treasurer report.  Kennedy provided two options to the Council for consideration.  The Council chose to continue using the revenue and expenditure reports.

FIRE HYDRANT DISCUSSION:  Councilman Lester explained he was thinking more about the ordinance passed last meeting.  The ordinance has not been published.  He felt everything wasn’t addressed as it needed to be.  His two questions were as follows:

1. Those fill-ups to the fire truck when not hooked up to a hydrant with a hose.
2. Who should be billed?

On motion by Councilman Lester, second by Councilman Peterson to rescind Ordinance #894.  ROLL CALL VOTE:  YES: Dumas, Winkler, Lester, Lane, Grant, Peterson.  NO:  none.  The motion passed.

Discussion occurred and Attorney Green suggested maybe a contract with rural fire that the City would provide water in exchange for payment toward water.

HANDBOOK CHANGE:  The Council proposed adding “Unless otherwise authorized by the Mayor, all employees shall perform their assigned job duties at city facilities.” to the section Hours of Work in the personnel handbook.  On motion by Councilman Lester, second by Councilman Peterson to add the language above to the handbook.  Motion carried by a unanimous vote of the Council present.

BUSINESS IN RESIDENTIAL ZONE:  Removed from agenda

COMMUNITIES OF DISTINCTION:  Mayor Walker explained the City was called by the program Communities of Distinction.  It was exciting and would provide exposure to the community.  During the second phone conversation it was stated there was a production fee of $19,800.  He didn’t know if the City would want to collaborate with CEDA, the Chamber or Ida-Lew. The Council did not take action to move forward.
ITEMS TO NOTE:  Fall District Meetings sponsored by AIC are in Lewiston on October 30, 2014.

The meeting adjourned at 8:20 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:
________________________
Tonya Kennedy – Clerk

September 15, 2014 Regular Meeting

The City Council met in regular session on September 15, 2014 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
Scott Winkler
Mike Peterson
Beryl Grant
Shelley Dumas
Wes Lester
Pete Lane

City employees present were Chief Drew, Attorney Green, Public Works Director McFrederick and Clerk Kennedy.

MINUTES:  The meeting was called to order and the minutes of September 2nd were approved as corrected on the banner request by Councilman Peterson, second by Councilwoman Grant.  Motion carried by a unanimous vote of the Council present.

AGENDA AMENDMENTS:  On motion by Councilman Lester, second by Councilman Peterson to add Lions Park batting cage and sidewalk waiver for UPS to the agenda as the cage was a carryover from last meeting and not listed on the agenda and the UPS request came in late.  Motion carried by a unanimous vote of the Council present.

VISITORSMike Hornbeck, 503 North B was present to request an additional extension to live in an RV on his property while working on his house.  He is horribly busy and his financial situation has changed.  He is working 70-80 hours a week and he just doesn’t have time to work on the project.  He hopes to get forms in late October and get some concrete formed.  Councilwoman Grant felt the trailer needed to be moved into a trailer park rather than residential area.  Hornbeck stated he can’t afford to pay space rent as all his money goes back into the business.  Mayor Walker stated he has had two extensions and the reasons are the same.  Councilwoman Dumas stated he can’t go on living there indefinitely.  She felt no one wanted to be hardnosed but if there was visual progress maybe it would be different. Councilwoman Grant stated he didn’t appear to have a plan.  Councilman Lane asked if an additional six month waiver was given would Hornbeck be further along on his project?  Hornbeck didn’t know because he couldn’t say how much time he’d have.  No action taken.  The waiver was not renewed.

WWTP PHASE II UPDATE:  Public Works Director McFrederick explained the engineers figured out the air problems and put in air relief valves on the lines.  The final pay request will come soon.

COMMITTEE REPORTS:  The department had 55 cases written, 26 citations, 5 written warning and 166 calls for service for August 2014.  The Police and Animal Control Report for August 2014 was accepted on motion by Councilman Lester second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

Library Minutes of August 21, 2014 were accepted on motion by Councilman Peterson, second by Councilman Winkler.  Motion carried by a unanimous vote of the Council present.

LIONS PARK BATTING CAGE:  Mayor Walker looked at alternative locations and then visited with Public Works Director McFrederick and none of them worked.  The City would like the basketball hoop in the middle maintained.  Dave Wimer asked who is in charge and would be the contact for the project.  Mayor Walker stated he should coordinate with McFrederick or whoever he appoints on the project. On motion by Councilman Lester, second by Councilwoman Grant to allow youth baseball and the Lions Club to install a batting cage between the basketball court and skate park court, 14’ x 70’ long and the 8’ basketball hoop will be maintained.  Motion carried by a unanimous vote of the Council present.  Councilman Lane would like to see plans when they are ready.  McFrederick will provide an update to the Council as the plans progress.

PINE STREET PAVING:  Mayor Walker explained the City has talked about Pine Street for over a year.  The City felt half the street had something wrong with it.  Attorney Green sent letters to Knife River.  After receiving the City’s letter, Knife River agreed to compensate the City $12,500 which is about half the project cost.  Public Works Director McFrederick felt it was a good compromise.  On motion by Councilman Lester, second by Councilman Peterson to accept the $12,500 proposal from Knife River for Pine Street and the City will send them a bill for that amount.  Motion carried by a unanimous vote of the Council present.

BILLS:  The bills in the amount of $244,995.90 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER REQUEST:  On motion by Councilman Lester, second by Councilman Peterson to give Clayton Clark and renter UPS an indefinite sidewalk waiver at 1245 Hill Street.  Motion carried by a unanimous vote of the Council present.

ANIMAL CONTROL ORDINANCE CHANGE:  Mayor Walker stated the new ordinance gives the City the ability to take care of problems if necessary.  Chief Drew stated the revised ordinance gives the City the tools that they can act if there is a feral or dangerous animal.  Attorney Green will have the ordinance ready for next meeting.

LIFE CHAIN SUNDAY:  On motion by Councilwoman Grant, second by Councilman Peterson to accept Life Chain Sunday on October 5, 2014, 2:30 – 3:30 pm.  Motion carried by a unanimous vote of the Council present.

BEER LICENSE:  On motion by Councilman Lester, second by Councilman Peterson to approve the beer license by the package for CHS Primeland at 1001 North A Street pending county approval.  Motion carried by a unanimous vote of the Council present.

GRANGEVILLE CITY ORDINANCE NO. 894

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR FIRE HYDRANT USAGE FOR FIRES; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; PROVIDING FOR AN EFFECTIVE DATE; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilman Lester, second by Councilman Peterson that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Dumas, Winkler, Lester, Lane, Grant, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 894 duly approved and adopted.

EXECUTIVE SESSION:  On motion by Councilman Peterson, second by Councilwoman Grant to go into Executive Session according to Section 67-2345 (b) personnel.  ROLL CALL VOTE:  YES: Dumas, Winkler, Lester, Lane, Grant, Peterson.  NO:  none.  The motion passed.

The Council returned to regular session.  New business for next meeting will be a proposed handbook change.

The meeting adjourned at 9:15 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:
_______________________
Tonya Kennedy – Clerk

September 2, 2014 Regular Meeting

The City Council met in regular session on September 2, 2014 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
Mike Peterson
Beryl Grant
Pete Lane
Scott Winkler
Shelley Dumas
Wes Lester

City employees present were Chief Drew, Attorney Green, Public Works Director McFrederick and Clerk Kennedy.

MINUTES:  The meeting was called to order and the minutes of the August 18th meeting were approved by Councilman Peterson, second by Councilwoman Grant.  Motion carried by a unanimous vote of the Council present.

BUDGET HEARING:  Clerk Kennedy reviewed the proposed budget.  No public comments were made and the hearing closed at 7:36 p.m.

VISITORS:  Dave Wimer and Kevin Barger were present to discuss a proposed batting cage at the Lions Park.  Recently Kyle Kellum donated a batting cage with a $1,000 value to the youth baseball program.  They met with Public Works Director McFrederick and for the location decided the best area would be between the basketball court and skateboard park. It’s a slightly dead area not currently being used.  The net would come down at that end of the summer but they would need a permanent cage around the area to protect the net.  The cage would be a chain link fence and poured concrete for a floor.  They would like approval from the Council on the location.  It would be locked up when not in use.  Councilwoman Grant asked if youth baseball would be taking on the maintenance of the batting cage.  Kevin Barger said yes and they ultimately would like to have a little building in the enclosure to store the hitting machines and supplies.

Mayor Walker stated the Council would take a look at the location and get back to them at the next meeting for a decision.

REQUEST TO CLOSE WEST SOUTH 1ST:  On motion by Councilman Lester, second by Councilman Peterson to allow Grangeville Christian Church to close West South 1st Street on September 14th from 10am-4pm.  Motion carried by a unanimous vote of the Council present.

FIRE DEPARTMENT UPDATE:  Council received copies of the minutes from June, July and August 2014.  Councilman Lester had a comment in the August minutes that the turnouts were not cut to purchase a bench.

ORDINANCE NO. 891

(Ordinance No. 891 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014, APPROPRIATING THE SUM OF $5,426,922.00 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF GRANGEVILLE FOR SAID FISCAL YEAR; AUTHORIZING A LEVY OF SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATIONS ARE MADE

On motion by Councilman Lester, second by Councilwoman Grant that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Dumas, Winkler, Lester, Lane, Grant, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 891 duly approved and adopted.

ORDINANCE NO. 892

(Ordinance No. 892 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-3-1 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO SEWER RATES; PROVIDING FOR INCREASE IN SEWER RATES AND INCREASING THE RATES OUTSIDE THE CITY LIMITS OF THE CITY OF GRANGEVILLE; PROVIDING FOR THE RETENTION OF THE REMAINDER OF SECTION 8-5-3; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilman Peterson, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Dumas, Winkler, Lester, Lane, Grant, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 892 duly approved and adopted.

ORDINANCE NO. 893

(Ordinance No. 893 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-5 OF THE GRANGEVILLE MUNICIPAL CODE RELATING TO METER RATES; INCREASING METER RATES BY A THREE PERCENT (3%) RATE; REPEALING ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.

On motion by Councilman Lester, second by Councilman Peterson that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Dumas, Winkler, Lester, Lane, Grant, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 893 duly approved and adopted.

RESOLUTION NO. 242

(Resolution No. 242 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilman Lester who moved for its adoption.  Second by Councilman Peterson.

A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN SNOWHAVEN FEES AND ADOPTING SEASON SPECIALS.

ROLL CALL VOTE:  YES: Dumas, Winkler, Lester, Lane, Grant, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Resolution No. 242 duly approved and adopted.

Mayor Walker thanked the department heads for the effort that was put into the budget.  It was very appreciated.

ITEMS TO NOTE:

The meeting adjourned at 8:10 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:
________________________
Tonya Kennedy – Clerk

August 18, 2014 Regular Meeting

The City Council met in regular session on August 18, 2014 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Beryl Grant
Shelley Dumas
Wes Lester
Brian Lorentz
Pete Lane

City employees present were Chief Drew, Attorney Green, Public Works Director McFrederick and Clerk Kennedy.

MINUTES:  The meeting was called to order and the minutes of August 4th were approved as corrected on the banner request by Councilman Peterson, second by Councilwoman Grant.  Motion carried by a unanimous vote of the Council present.

VISITORSTravis and Jennifer Randall, 417 N Junction would like to place a fence in the right of way on the back side of both sidewalks.  On motion by Councilman Lester, second by Councilman Peterson to allow Travis and Jennifer Randall to place 4’ chain link fence within 50’ of the corner and in the right of way at 417 N Junction.  Motion carried by a unanimous vote of the Council present.

WWTP PHASE II UPDATE:  Public Works Director McFrederick stated the City is releasing half the retainage for Shannon Industrial.  There are a couple SCADA programming issues that need to be resolved.  McFrederick had a conversation with JUB last week.  There is still air in the sludge line which causes problems with the SCADA system for the screw press.  McFrederick feels it is a design issue.

On motion by Councilman Peterson , second by Councilwoman Grant to authorize Pay Request #11 to Shannon Industrial for $30,596.72.  Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS:  The department had 45 cases written, 19 citations, 4 written warning and 164 calls for service for July 2014.  The Police and Animal Control Report for July 2014 was accepted on motion by Councilman Lester second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

HEALTH INSURANCE COMMITTEE REPORT:  Clerk Kennedy reported the committee recently met to discuss health insurance.  Amy Manning with III-A visited the City and met with employees to answer insurance questions.  The other insurance reimbursement was brought up during the meeting and it was stated that all City employees were required to be on the City health plan.  Clerk Kennedy had a conference call with III-A the following week to visit about the other insurance program and it was explained that when the City joined III-A, the City was brought in “as is”.  All existing programs/policies were grandfathered in.  Any employees hired after the City joined III-A were required to be on the City policy.  The committee made the recommendation to the Council that the four people originally grandfathered in should stay on the other insurance program and the three new hires would need to move to the City plan as per III-A requirements. This recommended policy change occurred later in the meeting with the Personnel Handbook change.

At the same time to stay in compliance with the Affordable Care Act, it was recommended by III-A to adopt the ACA Plan and offer it to non-fulltime employees at their cost.  The City would not pay for any costs with the ACA Plan.  (The adoption of this plan occurred later in the meeting with Resolution #241.)

BILLS:  The bills in the amount of $251,566.22 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

CANCER AWARENESS PROCLAMATION:  Mayor Walker proclaimed September 2014 Childhood Cancer Awareness Month.

OUT OF CITY WATER AND SEWER REQUEST:  Rick Ross recently purchased an airport hangar at 228 Airport Lane, and requested out of City water and sewer.  Mr. Ross has agreed to pay the equity buy in fees and out of City rates.  On motion by Councilman Lester, second by Councilman Lorentz to allow Rick Ross 228 Airport Lane to hook up to water and sewer and pay the current rates and buy in fees.   Motion carried by a unanimous vote of the Council present.

PINE STREET PAVING:  Public Works Director McFrederick hired Allwest Testing to test Pine Street Paving.  Allwest is saying the blame is on both the City and Knife River.  The pavement is too thin and there was not enough oil in the mix; however the compaction is not as good as it should have been.  Attorney Green reviewed the Pavement Distress Evaluation for Pine Street does not recommend suing because there are problems on both parties.  It was suggested the City could ask from some compensation and comprise.  The Council directed Attorney Green to send a letter to Knife River with a copy of the report, stating the City would like to compromise and see what type of response the City gets back.

J-U-B CONTRACT:  On motion by Councilman Lester, second by Councilman Peterson to have the Mayor sign the renewed agreement with J-U-B for Biosolids Management ROLL CALL VOTE:  YES: Dumas, Winkler, Lester, Lorentz, Grant, Peterson.  NO:  none.  The motion passed.

RESOLUTION #241:

(Resolution No. 241 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilman Lorentz who moved for its adoption.  Second by Councilman Peterson.

A RESOLUTION OF THE CITY OF GRANGEVILLE ESTABLISHING A MEASUREMENT PERIOD FOR PURPOSES OF DETERMINING ELIGIBILITY AS MANDATED BY THE AFFORDABLE CARE ACT AND ADOPTING THE ACA PLAN FOR NON FULLTIME EMPLOYEES.

ROLL CALL VOTE:  YES: Dumas, Winkler, Lester, Lorentz, Grant, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Resolution No. 241 duly approved and adopted.

PERSONNEL HANDBOOK REVISION:  Clerk Kennedy read the proposed handbook change below:

A. Health Insurance

1. Group medical insurance shall be provided to full-time employees.

2. Medical insurance (ACA Plan) will be offered to non-fulltime employees.  Employees will cover 100% of the cost and are not eligible for the City buy down program.

3. The City may choose on a yearly basis to refund a portion of the deductible to the employees when the deductible has been met (buy down program).

4. The City may choose on a yearly basis to pay the actual costs (premium and/or a portion of the deductible) for an employee to have his/her family on a non-City policy.  The employee can be paid up to a maximum of 70% of the City’s cost to have the employee and his/her family on the City policy.

Councilwoman Dumas felt all City employees needed to be on the City policy and not grandfathered in.  No motion to change the grandfather status was made.   On motion by Councilman Lorentz, second by Councilman Winkler to adopt the handbook revision due to III-A requirements as presented.  Motion carried, Councilwoman Dumas voting no.

APPOINTMENT OF PETE LANE:  Mayor Walker appointed Pete Lane to serve the remainder of Brian’s term.  On motion by Councilman Lester, second by Councilman Peterson to approve Mayor Walker’s appointment of Pete Lane to fill the vacancy of Brian Lorentz.  Motion carried by a unanimous vote of the Council present.

OATH OF OFFICE:  At this time Councilmember Lane was sworn into office by Clerk Kennedy and the official oath was duly executed and filed.  Lane was then presented with a Certificate of Appointment.

The meeting adjourned at 9:00 P.M.
_________________________________
Bruce Walker – Mayor
ATTEST:
_______________________
Tonya Kennedy – Clerk

August 4, 2014 Regular Meeting

The City Council met in regular session on August 4, 2014 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Mike Peterson
Beryl Grant
Brian Lorentz
Scott Winkler
Shelley Dumas
Councilmember absent:

Wes Lester

City employees present were Chief Drew, Attorney Green and Clerk Kennedy.  Public Works Director McFrederick absent.

MINUTES:  The meeting was called to order and the minutes of the July 21st meeting were approved by Councilman Peterson, second by Councilwoman Grant.  Motion carried by a unanimous vote of the Council present.

VISITORS:  Jerry Zumalt was present to introduce himself as a candidate for Idaho County Commissioner.

BANNER REQUEST:  On motion by Councilman Peterson, second by Councilman Lorentz to allow Judy Jeffery with the Sew-Ciety Quilters to hang their banner September 1st -30th.  Motion carried by a unanimous vote of the Council present.

CATERING PERMIT:  On motion by Councilman Lorentz, second by Councilman Peterson to approve the catering permit for Oscar’s Restaurant on August 8, 2014 from 5:00 pm to 12:00 am at the Blue Fox Theatre.  Motion carried by a unanimous vote of the Council present.

TENTATIVE BUDGET:  On motion by Councilman Lorentz, second by Councilman Peterson to adopt the Tentative Budget for 2014-15.  Motion carried by a unanimous vote of the Council present.

RESIGNATION:  On motion by Councilman Peterson, second by Councilwoman Grant to accept the resignation of Councilman Lorentz effective August 18, 2014.  Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE:  Budget Hearing September 2, 2014

The meeting adjourned at 7:45 P.M.
_________________________________
Bruce Walker – Mayor
ATTEST:
________________________
Tonya Kennedy – Clerk

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