2016 Council Minutes

December 19, 2016 Regular Meeting

City Council met in regular session on December 19, 2016 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Pete Lane
Amy Farris
Wes Lester
Beryl Grant

City employees present were Sgt. Quintal, Attorney Green, Public Works Director McFrederick, and Clerk Kennedy. Chief Drew absent.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of December 5th were approved as presented by Councilman Peterson, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS: Roy Kinner was present to introduce himself as the Snowhaven Ski Patrol Director for 2016-2017. The Ski Patrol appreciates the support and they currently have 21 members.

COMMITTEE REPORTS: The department had 29 cases written, 15 citations, 6 written warnings and 88 calls for service for November 2016. The Police and Animal Control Report was accepted on motion by Councilman Peterson second by Councilman Lane. Motion carried by a unanimous vote of the Council present. Sgt. Quintal introduced Billy Weaver as the new animal control/ordinance officer.

On motion by Councilman Peterson, second by Councilman Winkler to accept the Fire Training minutes from 11/14/16 and 11/28/16 and the Executive minutes from 11/28/16. Motion carried by a unanimous vote of the Council present.

The Survey Committee presented points on the report submitted to the Council. Councilman Lane explained the committee, made up of Lily Willig, Rosalee Jessup, Cathy Wassmuth, Dan Gautney, John Kennedy, Shelley Dumas and Lane, spent over 24 hours working on the project. The survey cost the City $185.60 to be sent to 1280 accounts and they City had a 24% response rate. If a consultant was paid, it could have been between $25,000-$50,000.

Shelly Dumas felt the survey was excellent. The City got an idea of what constituents felt about City and Grangeville in general. Once this is all done, the City can move forward with revising the comprehensive plan. She would like the survey to be formally archived, including committee members.

Cathy Wassmuth thought the survey was interesting. The biggest priority she got from the results is people concerned about curbs and sidewalks.

John Kennedy found the results interesting and he learned more about Grangeville during the process. From an academic standpoint, when the survey population doesn’t match the town census you have to be careful not to say “the City residents think …” as that isn’t accurate. John explained the survey was expanded to include services outside the city’s domain. They are important and it reflects overall satisfaction with the Grangeville area.

Councilwoman Grant stated the survey had no surprises for her. The City has been talking about these same issues since she’s been on the council every year. When funds are found, issues will be addressed.

Mayor Walker found it interesting people want to have things improved, but the options on how to pay for it are not popular. He has a little heartache with some of the personal comments listed on the survey. He plans to use the survey on priority ranking from a budget standpoint.

BILLS: The bills in the amount of $198,034.37 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.

SECONDHAND/JUNK STORE LICENSE: On motion by Councilman Lester, second by Councilman Winkler to approve the pawn, secondhand & junk store license pending payment of application fee for the following:

Ralph Martin d/b/a Martin’s Antiques
Brian Perry d/b/a B & B Bargain Store
Sherry Joliff d/b/a Sherry’s Closet Treasure Thrift Store
Syringa General Hospital Foundation d/b/a Syringa Auxiliary Thrift Shop

Motion carried by a unanimous vote of the Council present.

2017 COUNCIL DATES: Discussion occurred to change the July dates to July 10th and 17th due to Border Days. On motion by Councilman Lester, second by Councilman Lane to adopt the Council Meeting Dates for 2017. Motion carried by a unanimous vote of the Council present.

SEWER CONNECTION POLICY: Public Works Director McFrederick explained the City is losing money on the sewer connection. He will be returning to the Council with some different ideas based upon what other Cities are doing. The recent bank sewer connection cost approximately $2900 and the City only charges $500. Scott Winkler suggested making backwater valves mandatory on every connection. Mayor Walker suggested keeping the low to moderate income of the area in mind when modifying the policy.

The meeting adjourned at 8:20 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:
_______________________
Tonya Kennedy – Clerk

December 5, 2016 Regular Meeting

The City Council met in regular session on December 5, 2016 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Beryl Grant
Amy Farris
Wes Lester
Pete Lane

City employees present were Public Works Director McFrederick, Chief Drew, Clerk Kennedy and Attorney Green.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order. The minutes of November 21st were approved as presented by Councilman Peterson, second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.

VICIOUS DOGS HEARING: Officer Walters stated on November 16th a call came in that several dogs had an elderly male pinned on his porch. Mr. Hazelbaker said he had to retrieve a stick to ward off the dogs and get them back across the street. He was able to get the dogs back in the house. There was a deceased cat in Mr. White’s yard that belonged to him. He knows which 2 two of the four dogs killed the cat. He has a total of five dogs. The City Code reads if property has been damaged or someone has been bitten the animal could be declared vicious. The next day he met with Mr. White for vicious dogs, warned him on the kennel requirements, cited for failure to license and dogs at large. The vicious dogs citation was due to killing the cat. Mr. White was able to tell Officer Walters which two dogs killed the cats. Mr. Hazelbaker did provide comment in his witness statement that the dogs were usually kept on their own property and taken care of; however they did show aggressiveness toward him. Four of the five dogs left Mr. White’s property to chase a neighbor dog. The four dogs involved are pit pull/bulldog mix, boxer, and two pit bull terrier boxer mixes.

Daniel White II of 214 E North Street stated the two dogs in question had cat hair in their teeth. They are both under one year old and are very hyper with puppy attitudes. He is trying to find homes for these two dogs; one is 8 months old and the other about a pregnant 1 year old. The cat in question was always attacking the dog and then the puppies would fight back. Angie Hazelbaker said Mr. Hazelbaker didn’t feel threatened by the dogs but did say they were hyper and with his age, he couldn’t really fight them off. Daniel stated he has trained his dogs to stay in the yard when he’s out there. The morning he left for CDA, he left the door unlocked for the person checking on the dogs. Somehow the door got left open, and the dogs got out of the house. He has never known his dogs to be vicious except to the one cat. He doesn’t want his dogs labeled as vicious dogs.

Officer Walters stated when Mrs. Beene called in and reported the incident, she feared for Mr. Hazelbaker’s life and was concerned what the dogs would do if he fell. Mr. Hazelbaker is a neighbor to Mr. White. He was able to get the dogs to go back to their house but then when he turned to leave, they followed him back to his house.

Councilwoman Farris questioned if the yard was fenced, how did they get out? Mr. White explained the back yard fence is 6’ tall and that’s where he lets them go to the bathroom. His dogs have never got out but another dog got in from the outside which is how the one dog got pregnant. He has fixed the fence. They were gone to Coeur d’Alene and the door got left open and the dogs got out. The person checking them wasn’t coming over until later.

Councilman Lester questioned what door he kept referring to. Mr. White stated the dogs were in the house and the front door was unlocked. He doesn’t know how it got open. This is the 1st offense at this time.

Councilman Lane asked how many dogs is he trying to find homes for. Mr. White responded two.

Councilwoman Grant asked what Mr. White would be doing when he needs to leave again. Mr. White stated the doors will be locked if they have to leave again. The person checking the animals will have a key.

Mayor Walker asked which dogs or cat were licensed and if he was aware of the three dog limit. Mr. White responded none are licensed and now he knows of the limit. He explained he hasn’t licensed the dogs yet. He plans to but he needs to get the rabies done first and he doesn’t have enough money.

Councilman Winkler confirmed with Mr. White that the dogs do not have their rabies shots.

Mayor Walker stated the facts: Mr. White has 5 dogs and 1 cat, none are licensed, they don’t have rabies vaccines, he’s only allowed to have 3 dogs and there is a witness that was fearful of Mr. Hazelbaker’s life. His recommendation would be to get rid of the two vicious dogs within 10 days and license the remaining dogs and cat within 30 days.

Mr. White stated he was financially incapable right now of licensing the dogs.

Councilman Lester confirmed the two dogs that killed the cat are the dogs that he’s trying to get rid of.

Councilwoman Farris questioned if after the 10 days the dogs need to be impounded, whose expense it would be. She didn’t feel the City should take on the expense.

On motion by Councilman Lester, second by Councilman Peterson to accept Officer Walters declaration declaring the two dogs vicious, to give Mr. White 10 days to remove them from the city limits, to give him 30 days to license the other three dogs and one cat which includes rabies vaccines. If the two vicious dogs are not removed from the City within 10 days the City police will impound them and come back to the council on what to do and the Police need to do a site check on the fence. The above is a recommended motion.

The hearing was closed.

On motion by Councilman Peterson, second by Councilman Lane to put the motion on the floor as previously stated by Councilman Lester. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Angela Norman was introduced as the new Library Director. On motion by Councilman Peterson, second by Councilwoman Farris to accept the Library Minutes of November 17, 2016. Motion carried by a unanimous vote of the Council present.

SURVEY: Councilman Lane provided a copy of the survey results as compiled for the Council’s review. There will be a presentation next meeting.

AUDIT ENGAGEMENT LETTER: On motion by Councilman Lester, second by Councilman Peterson to accept the audit engagement letter with Millington Zwygart for fiscal year ending 9/30/16 in the amount of $19,500. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE:

The meeting adjourned at 8:25 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

November 21, 2016 Regular Meeting

City Council met in regular session on November 21, 2016 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Pete Lane Amy Farris
Wes Lester
Beryl Grant

City employees present were Sgt. Quintal, Attorney Green, Public Works Director McFrederick, and Clerk Kennedy. Chief Drew absent.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of November 7th were approved as presented by Councilman Peterson, second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: The department had 42 cases written, 18 citations, 6 written warnings and 104 calls for service for October 2016. The Police and Animal Control Report was accepted on motion by Councilman Peterson second by Councilman Winkler. Motion carried by a unanimous vote of the Council present.

On motion by Councilman Peterson, second by Councilman Lester to accept the Fire Training minutes from 10/10/16 and 10/24/16 and the Executive minutes from 10/24/16. Motion carried by a unanimous vote of the Council present.

On motion by Councilman Peterson, second by Councilwoman Grant to accept the Library Minutes from October 20, 2016. Motion carried by a unanimous vote of the Council present.

BILLS: The bills in the amount of $311,934.09 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE:

The meeting adjourned at 7:35 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

November 7, 2016 Regular Meeting

The City Council met in regular session on November 7, 2016 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Beryl Grant
Amy Farris
Wes Lester

Councilmember absent: Pete Lane

City employees present were Public Works Director McFrederick, Chief Drew, Clerk Kennedy and Attorney Green.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order. The minutes of October 17th were approved as presented by Councilman Peterson, second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING – KIDS KLUB BLOCK GRANT APPLICATION: A public hearing was held on the Block Grant Application for Kids Klub, Inc. Angela Edwards and Kelly Dahlquist of CEDA and the Kids Klub project team were present. Angela provided project information for the Council and those present. Kids Klub, Inc., a 501 c-3 organization that provides educational, social and cultural programs to youth in Mountain View School District, is construction a 4500 square foot facility to house their programs. The facility will expand the number of children served by Kids Klub and allow programming to be offered year round.

Through LMI analysis in Grangeville, Whitebird and a previous analysis from Syringa Hospital that was done in Idaho County, the LMI is 52.71%. The total budget for the project is $964,925 of which Kids Klub Inc. is requesting $400,000 in block grant.

After the presentation, Mayor Walker asked for public comment.

SUPPORTERS: Cindy Godfrey spoke in favor of the application stating Kids Klub has touched all our lives. Without Kids Klub the community would be lacking and she felt it is time to serve those 32 kids on the waiting list.

OPPOSED: None

NEUTRAL: None

The hearing was closed.

WELLS REHAB: Public Works Director McFrederick explained the City advertised for Eimers and Spencer wells rehabilitation and Lane Pump of Idaho was the only bidder. On motion by Councilman Lester, second by Councilman Peterson to accept the bid from Lane Pump of Idaho for Eimers and Spencer Wells Rehabilitation for $155,098.00. Motion carried by a unanimous vote of the Council present.

VACTOR TRUCK: The City received two bids on the Vactor Combination Sewer Cleaning Truck as follows.

Metroquip: 2003 Vactor $129,350
One.7, Inc: 2007 Vactor $130,000

The 2007 vactor has Sterling Chassis, CAT C-7 engine, Allison transmission, stainless steel hopper and water tank and positive displacement blower unit. Mike Tackett inspected this vehicle and it is in good condition.

The 2003 vactor has International 7400 auto, single axle chassis, 2-Stage fan driven by JD 4045T Auxiliary Diesel Engine, and steel tank. This vehicle was not inspected.

Mike Tackett and Bob Mager explained the 2007 has a positive displacement blower which has higher sucking power than the 2-stage fan. The positive displacement can clean our manholes where the 2 stage does not have the power.

Attorney Green explained One.7 is not the lowest bid so the motion needs to list why the City is choosing the higher bid, which could include a 4 year newer vactor with stainless steel tanks, the motor as required in the bid specifications and the positive displacement blower.

On motion by Councilman Lester, second by Councilman Peterson to accept the bid for the vactor truck from One.7 Inc. for $130,000 for the 2007 truck; it’s $650 more than other bid but it has a stainless steel tank, positive displacement blower, cat engine as required in bid specifications and the Allison transmission. Motion carried by a unanimous vote of the Council present.

SURPLUS: Chief Drew asked to surplus the 1998 Ford pickup used for the ordinance officer and the 2007 Ford Expedition Paul was driving that had been previously wrecked. On motion by Councilman Peterson, second by Councilman Lester to surplus the 1998 Ford Pickup and the 2007 Ford Expedition. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: Councilman Lester provided a report on trees at the parks. He called Reggear Tree Farms in Craigmont and they came over that day to look at the parks. Reggear’s recommended Red Oak trees for Pioneer Park and Swedish Aspen for the Lions and Jaycee-Soroptimist Parks. The City will plant 8 Red Oaks in Pioneer Park and 22 Swedish Aspen have been planted between Jaycee-Soroptimist Park and Lions Park.

The meeting adjourned at 8:05 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

October 3, 2016 Regular Meeting

The City Council met in regular session on October 3, 2016 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Beryl Grant
Amy Farris
Pete Lane
Wes Lester

City employees present were Public Works Director McFrederick, Chief Drew, Clerk Kennedy and Attorney Green.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order. The minutes of September 19th were approved as presented by Councilman Peterson, second by Councilman Lane. Motion carried by a unanimous vote of the Council present.

VISITOR: Sheriff Doug Giddings explained he spoke to high school students today and one of their questions was “what are we going to do with the divisiveness in the local community?” Sheriff Giddings stated it is not good for the community. His county employees are not allowed to participate in the political arena; they would be disciplined if they did. The City police have as a unit backed a candidate and even if they are not in uniform; they still represent the City. Sheriff Giddings stated he holds his employees accountable. It is not acceptable to be political. County employees are not political; city employees should not be either. It’s ok to vote for whoever you want; but not ok to be political. The question is where does the City stand? This will cause possible problems after the election.

Mayor Walker stated his personal belief is that he doesn’t feel he should get involved with County elections such as commissioners, sheriff or the like. However the City does not have a policy. As far as he knows no city staff was consulted. Having said that, Mayor Walker also felt it is their constitutional right. He looked at the ad quite thoroughly. No one in the ad was in uniform, no city logos were used and it did not reference the city police by name.

COMMITTEE REPORTS: On motion by Councilman Peterson, second by Councilman Lester to accept the Planning and Zoning Minutes from September 27, 2016. Motion carried by a unanimous vote of the Council present.

On motion by Councilman Lester, second by Councilman Peterson to allow Lindsay Wagenmann, 823 Elk Street to have a conditional use for a hair salon. Motion carried by a unanimous vote of the Council present.

On motion by Councilman Peterson, second by Councilwoman Grant to accept the Fire Minutes from September 12th and 26th, 2016. Motion carried by a unanimous vote of the Council present.

PROCLAMATION: Per the request from Daughters of the American Revolution, Mayor Walker proclaimed November National American Heritage Month.

III-A HEALTH INSURANCE: Clerk Kennedy explained she has been reviewing the III-A Standard Plans every year and in the past it hasn’t made any sense to consider switching from the City’s existing plan. This year the standard plan is comparable. She provided a summary of the plan benefits and the costs associated with the plan, both with the premium and buy down costs. The premium and buy down costs under the current plan are $225,636 annual and the same costs for the new plan would be $215,952 annually. On motion by Councilman Lester, second by Councilman Winkler to allow the City to change to the new III-A Standard plan effective January 1st. Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 7:55 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

September 19, 2016 Regular Meeting

City Council met in regular session on September 19, 2016 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Pete Lane Amy Farris
Wes Lester
Beryl Grant

City employees present were Chief Drew, Public Works Director McFrederick, and Clerk Kennedy. Attorney Green absent.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of September 6th were approved as presented by Councilman Peterson, second by Councilman Lane. Motion carried by a unanimous vote of the Council present.

VISITORS: Sara Espeland reported on the Animal Rescue Foundation (ARF). They received their 501c3 status so all donations will be tax deductible. They have had successful exposure over Border Days and through other fundraising efforts. They have staked the site and the survey is in progress. They are preparing outreach materials for future outreach to communities.

Renee Stevens was present to provide and introduction to the Partnerships for Healthy Communities program. There are eight stakeholders part of the Healthy Communities programs which covers 3 counties. It is a three year grant that they hope is sustainable in the future. They promote healthy living in the communities. They offer free screenings, blood pressure, pre-diabetes screening, mood scores and fit testing. They also offer events for employers so the employees can be screened. They provide referral information in case someone doesn’t have a doctor. They will provide resources for events in the community. They try to access gaps in the community that prevent people from being healthy.

COMMITTEE REPORTS: The department had 29 cases written, 93 citations, 6 written warnings and 137 calls for service for August 2016. The Police and Animal Control Report was accepted on motion by Councilman Lester second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.

Chief Drew provided a written report to the Council on the requested traffic study, due to Syringa Hospital & Clinic’s request to have one way traffic with diagonal parking on West North Street between North B and North C. During the 13 day period of time, that section of street saw 10,016 vehicles with an average speed of 12.8 mph, which saw less than 1% of vehicles out of the 25mph speed limit. After conducting the speed study, Chief Drew concluded diagonal parking would not increase the safety of drivers and pedestrians in this area, but would instead increase the risk to them. Chief Drew visited with Bill Spencer at the hospital to provide them with a copy of the study. After receiving a copy of the traffic study, Syringa has withdrawn their request for a one way traffic pattern. Councilman Lester stated with that much traffic if the City closed the street it would push the traffic out to other streets, including the next street which would take traffic past assisted living housing.

The Fire Department Minutes for July 25th, August 8th and August 22nd, 2016 were accepted on motion by Councilman Peterson second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.

BILLS: The bills in the amount of $256,988.60 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.

VEHICLE BIDS AUTHORIZATION 2016-17: Public Works Director McFrederick requested authorization to go out to bid on a vac truck as budgeted for 2016-17. On motion by Councilman Peterson, second by Councilman Winkler to authorize public works to go out to bid on a vac truck as budgeted for 2016-17. Motion carried by a unanimous vote of the Council presen.t

Chief Drew requested permission to purchase two police vehicles as budgeted for 2016-17 so the build process can be started. On motion by Councilman Peterson, second by Councilman Lester to purchase two police vehicles as budgeted for 2016-17, after October 1st. Motion carried by a unanimous vote of the Council present.

LIFE CHAIN SUNDAY: On motion by Councilwoman Grant, second by Councilman Lane to accept Life Chain Sunday on October 2, 2016 from 2:30pm to 3:30 pm. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: Attorney Green isn’t present as he had a school board meeting. Public Works Director McFrederick previously had sent Herman Kaschmitter a letter that said he had to go through the subdivision process for property west of town in the area of impact. He wasn’t happy with the letter. He is now working with Dutch Bros to sell property. He is not allowing the City to flush our new water line and get it up and running; it has been sitting for two years. Mayor Walker said Herman has said he’s been talking to a councilmember and they are for it. As a City we are in favor but the Council needs to advise him to get with McFrederick and follow the procedure required.

Councilman Peterson has visited with the museum and they are willing to take all the Idaho County items. Genealogy wants to keep everything together. Depending what the Library needs to use the room for they could keep the state information in that room or if the library needs it, the conference room upstairs. Genealogy will be meeting with the board wants Board doesn’t want to move.

The meeting adjourned at 8:16 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

September 6, 2016 Regular Meeting

The City Council met in regular session on September 6, 2016 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Beryl Grant
Amy Farris
Pete Lane

Absent: Wes Lester

City employees present were Public Works Director McFrederick, Clerk Kennedy and Attorney Green. Chief Drew was absent.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order. The minutes of August 15th were approved as presented by Councilman Peterson, second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING-FEE INCREASES AND 2016-17 BUDGET HEARING: Clerk Kennedy stated a 3% increase would occur in water and sewer rates, a 3% increase in property taxes and various increases for Snowhaven and the pool. No public present; public hearing closed.

COMMITTEE REPORTS: On motion by Councilman Peterson, second by Councilwoman Farris to accept the library minutes from August 11, 2016 and August 16, 2016. Motion carried by a unanimous vote of the Council present.

OCTOBERFEST BEER GARDEN AND CATERING PERMIT: On motion by Councilman Peterson, second by Councilman Grant to approve the beer garden application for Grangeville Merchants and the Catering permit for Grangeville Elks Lodge for Octoberfest on October 8th from 11am to 10:00 pm on south side of Heritage Square in access right of way. Motion carried by a unanimous vote of the Council present.

2016-17 BUDGET DOCUMENTS FOR ADOPTION: Clerk Kennedy read the following documents for adoption as part of the 2016-17 Budget.

ORDINANCE NO. 910

(Ordinance No. 910 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016, APPROPRIATING THE SUM OF $5,497,794.00 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF GRANGEVILLE FOR SAID FISCAL YEAR; AUTHORIZING A LEVY OF SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATIONS ARE MADE.

On motion by Councilman Peterson, second by Councilman Winkler that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 910 duly approved and adopted.

ORDINANCE NO. 911

(Ordinance No. 911 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-3-1 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO SEWER RATES; PROVIDING FOR INCREASE IN SEWER RATES AND INCREASING THE RATES OUTSIDE THE CITY LIMITS OF THE CITY OF GRANGEVILLE; PROVIDING FOR THE RETENTION OF THE REMAINDER OF SECTION 8-5-3; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilman Peterson, second by Councilman Lane that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 911 duly approved and adopted.

ORDINANCE NO. 912

(Ordinance No. 912 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-5 OF THE GRANGEVILLE MUNICIPAL CODE RELATING TO METER RATES; INCREASING METER RATES BY A THREE PERCENT (3%) RATE; REPEALING ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.

On motion by Councilman Peterson, second by Councilman Winkler that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 912 duly approved and adopted.

RESOLUTION NO. 248

(Resolution No. 248 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilman Peterson who moved for its adoption. Second by Councilwoman Grant.

A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN SNOWHAVEN FEES AND ADOPTING SEASON SPECIALS.

ROLL CALL VOTE: YES: Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 248 duly approved and adopted.

RESOLUTION NO. 249

(Resolution No. 249 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilman Peterson who moved for its adoption. Second by Councilman Lane.

A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN SWIMMING POOL FEES.

ROLL CALL VOTE: YES: Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 249 duly approved and adopted.

RESOLUTION NO. 250

(Resolution No. 250 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilman Peterson who moved for its adoption. Second by Councilwoman Grant.

A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF RANGEVILLE ADOPTING THE PUBLIC WORKS 20 STEP SALARY SCALE.

ROLL CALL VOTE: YES: Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 250 duly approved and adopted.

Mayor Walker thanked the department heads and the Council for putting forth all their effort during the budget process.

The meeting adjourned at 7:55 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

August 15, 2016 Regular Meeting Minutes

City Council met in regular session on August 15, 2016 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Pete Lane
Amy Farris

Councilmembers absent:

Wes Lester
Beryl Grant
City employees present were Public Works Director McFrederick, Attorney Green and Clerk Kennedy. Chief Drew absent.

PLEDGE OF ALLEGIANCE

SPECIAL PRESENTATION: Mayor Walker presented retired Fire Chief Dan Tackett with a plaque thanking him for his years of service. He was on the department 30 years; 15 of which as chief. He was an excellent chief and did an outstanding job for the City.

AGENDA AMENDMENT: On motion by Councilman Peterson, second by Councilman Lane to amend the agenda as the item came in after the agenda posting. Motion carried by a unanimous vote of the Council present.

MINUTES: The meeting was called to order and the minutes of August 1st were approved as presented by Councilman Peterson, second by Councilman Winkler. Motion carried by a unanimous vote of the Council present.

VISITORS: Stephanie Berry with the Forest Service explained the Capital Christmas Tree will be traveling through Grangeville. It will be harvested from the McCall area and its first stop before continuing to Washington DC is Grangeville. The event will be held November 9th at the Senior Center from 1pm-3pm. Stephanie plans to have a small program starting at 2pm and asked if the Mayor would like to participate with a mayor’s address. The City can be involved more than just the mayor’s address if the City choses. There was a suggestion from the Council that the tree travel down Main Street while it’s here.

Andy McNab, Grangeville Country Club was present to request Webb funds to go toward the irrigation system for fairways 6 and 7 in the amount of $55,510. On motion by Councilman Winkler, second by Councilman Lane to give the golf course $55,510 of the Webb Funds. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: The department had 35 cases written, 13 citations, 2 written warnings and 142 calls for service for July 2016. The Police and Animal Control Report for July 2016 was accepted on motion by Councilman Peterson second by Councilman Lane. Motion carried by a unanimous vote of the Council present.

The Fire Department Minutes for July 11th and 25th, 2016 were accepted on motion by Councilman Peterson second by Councilman Winkler. Motion carried by a unanimous vote of the Council present.

ENVISIONWARE SOFTWARE FOR THE LIBRARY: Jamie Everson and Ellissa Crowl were present to request approval to purchase EnvisionWare software using existing funds from the current budget. This is not a budgeted expense. The new software would replace the existing time limit manager. The current system has not served the library well and Ellissa has been researching other options. Coeur d’Alene uses the system and it works very well. The system would cost $7,577 plus a $578 year fee which has technical support included. This system will track and collect print costs by not printing the items until paid. The library board approved the purchase. On motion by Councilman Winkler, second by Councilwoman Farris to allow the library to use excess funds to purchase EnvisionWare. Motion carried by a unanimous vote of the Council present.

RECREATION COMMITTEE: The recreation committee met and has suggested rate increases. Clerk Kennedy reviewed the proposed changes which include increases in various rates and creating new aerobics class fees. Most increases are between 8%-11% and haven’t been adjusted in a quite a few years. The public hearing will be held September 6th.

BILLS: The bills in the amount of $344,249.68 were approved and ordered paid out of their respective funds, on motion by Councilman Peterson, second by Councilman Lane. Motion carried by a unanimous vote of the Council present.

SURPLUS: On motion by Councilman Peterson, second by Councilman Lane to surplus the 1977 fire department camp trailer. Motion carried by a unanimous vote of the Council present.

HANDICAP AUTHORIZATION: Dr. Nelson submitted a request to have the handicap parking spot at his office signed and painted as handicap. The Council did not want to have an ordinance, so this parking spot would be similar to the one at Sts. Peter and Paul activity center and it is not enforceable by the City. If there is a problem in the future they can come back to council. On motion by Councilman Peterson, second by Councilman Winkler to sign and paint the handicap spot by Nelson’s Dentist office. Motion carried by a unanimous vote of the Council present.

FLEXIBLE SPENDING ACCOUNT: Clerk Kennedy explained the flexible spending account that will be offered through American Fidelity. The City has the option of covering the $3/employee/month administrative fee and purchasing the $14/employee/year risk coverage. Through the tax savings on the City side, it should not cost the City out of pocket. On motion by Councilman Peterson, second by Councilman Lane to pay the administrative fee per person and buy the risk coverage for the flexible spending account. Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:01 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

August 1, 2016 Regular Meeting

The City Council met in regular session on August 1, 2016 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Beryl Grant
Amy Farris
Pete Lane

Absent: Wes Lester

City employees present were Chief Drew, Clerk Kennedy and Attorney Green. Public Works Director McFrederick absent.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order. The minutes of July 18th were approved as presented by Councilman Peterson, second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.

VISITORS: Nancy Asker, Melinda Hall and Rachel Kelley were present to review Octoberfest events and activities. They would like a road closure on North and South State Streets. They would like them closed Saturday – Sunday afternoon to allow setup and take down. They do not plan to close Main Street.

Larsons Department Store and Umpqua Bank have allowed them to use their parking lot for events. Heritage Square will also be used all day. They would like to have the Beer Garden to the west of the Bell Equipment lot between Bell Equipment lot and BK Tire, which is in the street right of way access into Heritage Square. The Beer Garden will be maintained at all times and should have one entrance. They’ll have wrist bands after IDs are checked. Those that don’t have a wrist band will have ID checked.

On motion by Councilwoman Grant, second by Councilman Peterson to accept the proposal for Octoberfest including the beer garden located between BK Tire and Bell Equipment lot and close State Street between South 1st and Main and North Street and Main. Motion carried by a unanimous vote of the Council present.

Rachel Kelley was present to ask permission to coordinate the Flamingo Fun Run for her senior project. They will start by the Umpqua parking lot around 9:30 and proposed ending about 1045. On motion by Councilman Peterson, second by Councilwoman Farris to accept the proposed route and the Flamingo run as presented by Rachel Kelley. Motion carried by a unanimous vote of the Council present.

Jessaca Austad, Ida-Lew presented the Ida-Lew Business Plan. She is working closely with UI, LCSC, Walla Walla Community College and CEDA. If the City needs anything we should let her know.

COMMITTEE REPORTS: Assistant Library Director Ellissa Crowl requested permission to have Art in the Park two days in 2017 – July 3rd and 4th. Art in the Park was very successful. Ellissa had talked to vendors that came and many travel long distances. It would make it worth their while if it was a two day show instead of one. They could have a one day charge and a two day charge. They may need to hire security overnight. Mayor Walker thought it was a good idea. Councilwoman Grant asked if she had talked to Border Days. Councilman Winkler thought it was a good idea. Border Days dates vary, so they should work with Scott before setting the dates.

On motion by Councilman Peterson, second by Councilwoman Grant to allow the library to have a two day Art in Park for Border Days. Motion carried by a unanimous vote of the Council present.

SURPLUS: On motion by Councilman Peterson, second by Councilwoman Grant to surplus the 1973 Chevy Sludge truck at the WWTP. Motion carried by a unanimous vote of the Council present.

Councilman Peterson said it is probably worth more than $1,500; it’s a very neat safe. He thought the value should be $3,500. On motion by Councilman Peterson, second by Councilman Lane to surplus the old safe at the Public Works Building for a value of $3,500. Motion carried by a unanimous vote of the Council present.

TENTATIVE BUDGET: Mayor Walker stated Public Works Director McFrederick has requested a 3% salary increase. He felt all department heads including the City Attorney should be considered for the increase. Councilwoman Grant clarified that the City Attorney was an independent contractor. Councilwoman Grant stated something needs to be in place for the review process for department heads. All of them deserve a raise. It was pointed out Chief Drew had requested a 3% increase during his budget session and it was approved at that time. Councilman Lane verified McFrederick and Kennedy weren’t included in the increases discussed during the budget meetings for their employees. Councilman Lane stated he would like to say he appreciates Jeff, Morgan, Tonya and Adam’s work and they definitely deserve the increase.

On motion by Councilwoman Grant, second by Councilman Lane to adopt the 2016-17 Tentative Budget. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: 2016-17 Budget Hearing – September 6, 2016

The meeting adjourned at 8:05 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

July 18, 2016 Regular Meeting

City Council met in regular session on July 18, 2016 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Beryl Grant
Pete Lane Amy Farris
Wes Lester

City employees present were Public Works Director McFrederick, Chief Drew, Attorney Green and Clerk Kennedy.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of June 27th, July 5th, July 11th, July 12th and July 13th were approved as presented by Councilman Peterson, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS: On motion by Councilman Lane, second by Councilman Peterson to grant Rachel Burrell, 421 South C Street, an indefinite sidewalk waiver on Court Street. Motion carried by a unanimous vote of the Council present.

John Sangster, 210 S Florence requested permission to remove three trees in the right of way (they were previously damaged in storms) and replace them with three new trees (2 crabapples and 1 Kwanzan Cherry). Mayor Walker stated the intent was not to allow deep rooting, messy trees. On motion by Councilman Lester, second by Councilman Peterson to allow John Sangster to remove the three trees they want removed and to plant a Kwanzan Cherry (not listed in City Code 8-3-8) and the allowed crabapple trees. Motion carried by a unanimous vote of the Council present.

Joe Cladouhos stated the hospital is getting ready to go to bid in September to complete the 7 additional exam rooms in the clinic. Upon completion, the new entrance from the North side will see additional traffic; hence the following request.

Bill Spencer explained the Hospital Board is asking for a one way street for one block, heading East on West North Street between North B and North C Street. They have three concerns they’ve identified: when the MRI truck is parked it is hard to see around, there are a lot of patients and staff crossing the street and a lot of elderly patients don’t like to parallel park. They would also like to see the speed reduced to 15 mph. The one way would be west to east and it would eliminate parking on north side. The street is 38’ wide. Diagonal parking takes approximately 20’ so there would still be 18’ of street. Bill had visited with Public Works Director McFrederick who recommended 60 degree parking. He also talked to Fire Chief Mager about fire access.

Councilman Winkler liked the idea since it’s a busy street. Councilwoman Grant struggled with the request as the school was turned down on their one way street. Councilman Winkler felt the situation is different due to the curve in the street. Chief Drew stated from a traffic flow perspective it’s a good idea and he didn’t see any problems with it. Councilman Lane questioned when backing out of the diagonal parking will they back into traffic. Bill answered yes. Mayor Walker stated he was concerned about backing out of spaces. Councilman Lester was concerned about snow removal. Also the Catholic School asked to close Lake Street and GEMS wanted to make South A a one way street and the City said no. Councilwoman Farris asked if it increased the number of parking space. Bill stated maybe a few, but it’s mostly for safety and ease of access for patients. Councilman Peterson stated his only concern is with backing out. He felt the speed limit should be lowered to 5 mph or 10 mph. The Council will take under advisement and try to come up with a solution.

Patrick and Marietta Holman, Walco, presented their contract and stated the only change is the hours on the transfer station. It will be open Monday-Friday 8am-5pm and Saturday 9am-2pm. On motion by Councilman Lester, second by Councilwoman Farris to approve the garbage

contract with Walco for 5 years as stated. Motion carried by a unanimous vote of the Council present.

Jody Hoogland was present to change the Octoberfest date from the 22nd to October 8th. On motion by Councilman Lester, second by Councilman Peterson to approve the Octoberfest date change from October 22nd to October 8th, 2016. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: The department had 35 cases written, 8 citations, 3 written warnings and 100 calls for service for June 2016. The Police and Animal Control Report for June 2016 was accepted on motion by Councilman Peterson second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present. Randy went to a couple trainings in June for active shooter training. He will be able to provide training to the community.

The Fire Department Report for June 6th, 13th and 27th, 2016 was accepted on motion by Councilman Peterson second by Councilwoman Farris. Motion carried by a unanimous vote of the Council present.

QUILT SHOW BANNER: The quilt show is September 24th and 25th. It was previously requested the banner go up when the Border Days banner came down. There was a concern on the length of time and that the Relay for Life may want a banner hung. The banner for Relay for Life ripped last year, so the City did not get a request for this year. Mayor Walker stated the tradition has been to hang a banner within about 30 days of the event. On motion by Councilman Lester, second by Councilman Peterson to allow a banner to be hung for the quilt show after August 15th. Motion carried by a unanimous vote of the Council present.

BILLS: The bills in the amount of $153,621.48 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.

III-A ADDENDUM: On motion by Councilman Lester, second by Councilman Peterson to authorize signing of the III-A Addendum by the Mayor and City Clerk. Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:01 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

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