September 5, 2017 Regular Meeting

The City Council met in regular session on September 5, 2017 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
Scott Winkler
Mike Peterson
Beryl Grant
Wes Lester
Pete Lane

Councilmember absent: Amy Farris
City employees present were Chief Drew, Deputy Clerk Wasem and Attorney Green. Public Works Director McFrederick and Clerk Kennedy absent.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of August 21st were approved as presented by Councilman Peterson, second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING: The public hearing was opened at 7:31 p.m. Deputy Clerk Wasem stated a 3% increase would occur in water and sewer rates, 3% increase in property taxes, 6% increase in garbage and 6%-8% increase in Snowhaven rental packages. Total budget is $5,516,160. There were no public comments. The hearing was closed at 7:33 p.m.

SIDEWALK WAIVERS: David Stowell, 816 North State Street was present to request an indefinite sidewalk waiver. On motion by Councilman Lester, second by Councilman Winkler to grant a waiver on North College and Cunningham however a sidewalk needs to be installed on North State Street.

Adam and Kimberly Aiken, at 405 Washington Avenue requested via letter a renewal of their indefinite sidewalk waiver originally granted 7/21/03. On motion by Councilman Lester, second by Councilman Winkler to renew the indefinite sidewalk waiver for Adam and Kimberly Aiken at 405 Washington Avenue. Motion carried by a unanimous vote of the Council present.

GRANGEVILLE COUNTRY CLUB WATER RIGHTS AGREEMENT: On motion by Councilman Peterson, second by Councilman Lane to adopt the water rights agreement with Grangeville Country Club. Motion carried by a unanimous vote of the Council present.

GRANT ADMINISTRATION CONTRACT: On motion by Councilwoman Grant, second by Councilman Winkler to approve the Grant Administration Contract with Clearwater Economic Development Association for the Kids Klub Project. Motion carried by a unanimous vote of the Council present.

ORDINANCE NO. 914

(Ordinance No. 914 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017, APPROPRIATING THE SUM OF $5,516,160.00 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF GRANGEVILLE FOR SAID FISCAL YEAR; AUTHORIZING A LEVY OF SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATIONS ARE MADE.

On motion by Councilman Peterson, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: Winkler, Lester, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 914 duly approved and adopted.
ORDINANCE NO. 915

(Ordinance No. 915 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-3-1 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO SEWER RATES; PROVIDING FOR AN INCREASE IN SEWER RATES; MODIFYING THE PENALTY ON DELINQUENT BILLS; PROVIDING FOR THE RETENTION OF THE REMAINDER OF SECTION 8-5-3; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilman Peterson, second by Councilwoman Grant that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: Winkler, Lester, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 915 duly approved and adopted.

ORDINANCE NO. 916

(Ordinance No. 916 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-5 OF THE GRANGEVILLE MUNICIPAL CODE RELATING TO METER RATES; INCREASING METER RATES BY A THREE PERCENT (3%) RATE; REPEALING ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.

On motion by Councilman Peterson, second by Councilman Winkler that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: Winkler, Lester, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 916 duly approved and adopted.

RESOLUTION NO. 253

(Resolution No. 253 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilman Lester who moved for its adoption. Second by Councilman Peterson.

A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN SNOWHAVEN FEES AND ADOPTING SEASON SPECIALS.

ROLL CALL VOTE: YES: Winkler, Lester, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 253 duly approved and adopted.

RESOLUTION NO. 254

(Resolution No. 254 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilman Lester who moved for its adoption. Second by Councilman Peterson.

A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN RESIDENTIAL SOLID WASTE OR GARBAGE CHARGES PURSUANT TO GRANGEVILLE CITY ORDINANCE 7-1-25.

ROLL CALL VOTE: YES: Winkler, Lester, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 254 duly approved and adopted.

SNOWHAVEN EMPLOYEE HANDBOOK 17-18: The handbook was updated to remove two references to the Snowhaven ski board and change to City Council. On motion by Councilman Peterson, second by Councilman Winkler to adopt the 2017-18 Snowhaven Employee Handbook. Motion carried by a unanimous vote of the Council present.

RURAL FIRE AGREEMENT: The agreement was updated to reflect the 2017-18 hydrant fee and the rural fire department paying salaries for 10 fireman per month. On motion by Councilman Lester, second by Councilwoman Grant to adopt the revised Rural Fire Handbook. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE:

The meeting adjourned at 8:12 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

August 21, 2017 Regular Meeting

City Council met in special session on August 21, 2017 at 6:00 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Pete Lane
Wes Lester
Beryl Grant
Amy Farris

City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green and Clerk Kennedy.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of August 7th were approved as presented by Councilman Peterson, second by Councilman Lane. Motion carried by a unanimous vote of the Council present.

VISITOR: Ann Tipton moved here a year ago and wanted to tell the Council this town is kept better than anywhere she’s been. The streets and parks are kept wonderful and during snow season they are out at all hours. Christmas is wonderful with the street lights. She just wanted to thank everyone who does the work and show how appreciative she is of all the hard work.

COMMITTEE REPORTS: The department had 34 cases written, 22 citations, 0 written warning and 128 calls for service for July 2017. The Police and Animal Control Report was accepted on motion by Councilman Peterson second by Councilman Lester. Motion carried by a unanimous vote of the Council present. Chief Drew has hired two new employees Clinton Butori and Philip Graham.

The Fire Department Training Minutes of 7/10/17 and 7/24/17 and Executive Meeting of 7/24/17 were approved on motion by Councilman Peterson, second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.

BILLS: The bills, in the amount of $831,672.61 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Winkler. Motion carried by a unanimous vote of the Council present.

BEER GARDEN AND CATERING PERMIT OKTOBERFEST: Nancy Asker and Melinda Hall were present to request the beer garden for Oktoberfest. They will have at least two people checking IDs, they will have wrist bands, beer will be served in cups and fencing will be erected to enclose it so no one can exit with a drink. There will be tables and chairs in the beer garden. The felt they needed access of the alley for emergency purposed and to allow ease of access for the bands setting up and taking down. The beer garden will be about 16’ x 24’. Chief Drew is comfortable with the location as people can stay in the beer garden and listen to the bands. He also talked to the owners of Rants & Raves.

On motion by Councilman Winkler, second by Councilwoman Farris to approve the Oktoberfest beer garden application and the catering permit submitted by Rants & Raves Brewery. Motion carried by a unanimous vote of the Council present.

COUNTRY CLUB WATER RIGHT AGREEMENT: Attorney Green created a draft agreement between the Country Club and the City addressing the water rights and water testing as required by DEQ. Councilman Lester questioned whether monthly tests would be required when the County Club is closed. Attorney Green stated the City does not want to require more than DEQ. They would need to follow DEQ requirements for their water system type. Councilwoman Grant stated the Country Club has no way to provide an accounting of all the water used as it’s not metered. It was suggested the requirement be removed. Public Works Director McFrederick suggested he talk to the Country Club and see if they would like the City to perform the tests and track everything. A revised draft will be ready for review at the next meeting.

EXECUTIVE SESSION: On motion by Councilman Peterson, second by Councilman Lester to go into Executive Session according to Section 74-206(b) Personnel. ROLL CALL VOTE: YES: Farris, Winkler, Lester, Lane, Grant, Peterson. NO: none. The motion passed.

No action taken.

ITEMS TO NOTE: 2017-18 Budget Hearing: September 5, 2017

The meeting adjourned at 7:58 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

August 7, 2017 Regular Meeting

The City Council met in regular session on August 7, 2017 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Beryl Grant
Amy Farris
Pete Lane

Councilmember absent: Wes Lester

City employees present were Chief Drew, Public Works Director McFrederick, Clerk Kennedy and Attorney Green.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of July 17th, 18th, 19th, 20th and 27th were approved as presented by Councilman Peterson, second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.

VISITORS: Rachel Young and Todd Marek were present to show the Council a draft picture of the proposed band shell. The committee really paid attention to making it multi use. It can still be used as picnic area, it is open on the sides for picnic tables, plays, school choir (wouldn’t need a microphone for acoustics), summer reading and any others. Mrs. Stefani was here recently and said the existing building didn’t work for band and choir and after performing a couple times she didn’t take her groups back. They have kept the building as flat as possible with a slight slope. They opened up the sides and made the opening in the rear wider. It has storage and it will be accessible with a wheelchair from both sides. The building will face east or slightly angled toward the Hilltop and be approximately 800 square feet. Todd also stated they will replace trees if they have to take any down.

The committee doesn’t have a strong stand on if they want to keep the existing location or move it. They would like the Council to make the location decision. They would like the concept approved as grant deadlines are coming up at the end of September. Grangeville Arts has a 501(c)3 they can be a subgroup under them. All the funds will go through the organization.

Mayor Walker felt the Council may need to reconsider the original location. He also felt this building looks so nice, he doesn’t want to keep the old building. Councilmembers Winkler and Grant agreed they didn’t want to keep the existing building. On motion by Councilman Winkler, second by Councilman Peterson to proceed with the current plans for the band shell with the location to be determined. Councilman Lane would like to meet on site with committee members to see the location options. Motion carried by a unanimous vote of the Council present.

DISPATCH AGREEMENT: The City had a presentation last week with Whitcom for a dispatch proposal. Mayor Walker stated Chief Drew would prefer Whitcom, as they would offer more services; however fire didn’t budget for Whitcom. Councilwoman Grant stated it is more money with Whitcom; however Idaho County has poor service and they have not taken the initiative to give better service. Regional dispatch is the direction it is going in the future. Councilman Lane likes the idea of Whitcom but doesn’t know if they City can afford it. Fire Chief Mager stated he can’t live in both worlds. He doesn’t know what the rural fire commissioners would say and he hasn’t had time to talk to them but he can’t run two systems.

Jerry Zumalt stated he administers most of equipment in dispatch. Mayor Walker stated the City could get Spillman from Whitcom for $5,500 and wanted to know what Jerry could do. He will look into it and see if it’s something he could help offer though the emergency services fund. Councilman Lane asked if the City could do a one year agreement with the County to try to work with all the entities involved. Sheriff Giddings was present and stated before a solution can be determined, we need to determine the problem. Councilwoman Grant suggested tabling the decision until next meeting to allow Jerry to do some research. Mayor Walker felt the City didn’t have time as Whitcom needed to know by the second week in August. Attorney Green stated he worked with Attorney MacGregor this afternoon on the dispatch agreement and they’ve come to an agreement on the terms and to remove the reference to the jail.

On motion by Councilman Lane, second by Councilman Peterson to go with the proposed 4 year agreement with Idaho County. Peterson, Lane, Winkler voting yes; Farris and Grant voting no. Motion carried.

AUDIT PROPOSAL: On motion by Councilman Peterson, second by Councilwoman Grant to accept the audit engagement letter with Millington Zwygart for fiscal year ending 9/30/17 in the amount of $19,500. Motion carried by a unanimous vote of the Council present.

TENTATIVE BUDGET: On motion by Councilman Peterson, second by Councilman Winkler to accept the 2017-18 Tentative Budget. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: The 2017-18 Budget Hearing is September 5, 2017.

Public Works Director McFrederick stated we are completing approximately 40,000 square yards each day on the Chipseal project. Herco stated they give us the best price because we prep and clean up the best out of all their entities. The project is going well.

The meeting adjourned at 8:30 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

July 19, 2017 Special Meeting

City Council met in special session on July 19, 2017 at 6:00 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
Scott Winkler
Mike Peterson
Pete Lane
Wes Lester
Beryl Grant

Councilmember absent: Amy Farris

City employees present were Chief Drew, Public Works Director McFrederick and Clerk Kennedy.

STREET: Public Works Director McFrederick requested a $40,000 John Deere tractor with cicle mower to be split among various funds. $7,500 was budgeted in Street.

RECREATION: $5,000 in playground bark and $7,500 was budgeted in Recreation for the cicle mower.

WATER: McFrederick increased salaries by $5,000. McFrederick is trying to focus on getting all the well rehabilitation done. He is holding off on Spencer as after running a camera down, it wouldn’t pay to rehab. The Facility Plan and Scada upgrades were proposed at $150,000. A dump truck would cost about $35,000; cost is split between water $17,500 and sewer $17,500. $12,500 was budgeted in water for the cicle mower. A new shop for public works/fire department is proposed at $25,000 in water and $25,000 in sewer.

SEWER: McFrederick increased salaries by $5,000 and allowed for increases at the Plant. In order to decrease infiltration, McFrederick would like to use CIPP/Pine Bursting, $150,000, on two different sewer lines. One line runs under Lions Park, out to the church and out to Florence and then the Long Haul Line from Green Acres down toward the Depot before it goes to the plant. They would start with the Long Haul Line. The dump truck split is $17,500, $12,500 was budgeted for the cicle mower and a new shop for public works/fire department is at $25,000. $20,000 was budgeted for phosphorus filters in the air lifts.

OTHER DISCUSSION: There was discussion on using Street-LID investments to put in curb and gutter. Public Works will work on mapping out the areas/conditions of existing curbs.

The meeting adjourned at 7:15 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

July 18, 2017 Special Meeting

City Council met in special session on July 18, 2017 at 6:00 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
Scott Winkler
Mike Peterson
Pete Lane
Wes Lester
Beryl Grant
Amy Farris

City employees present were Chief Drew, Library Director Norman, Fire Chief Mager and Clerk Kennedy.

LIBRARY: Library Director Angie Norman added $2400 to cover outsource cataloging. She applied for a $5,000 grant to upgrade computers. If she does not receive a grant, she would like $1,000 in the budget to replace a couple computers.

FIRE: Fire Chief Bob Mager requested increasing firemen salaries from $10 for each meeting and fire to $20 for each meeting and fire. Bob added a telephone line back in at the fire station to allow for a dialer that will call dispatch if the heat fails in the station. Capital outlay requests: three complete turn out sets and a new public works/fire building. Bob proposed building the structure with Webb Funds and it would be placed next to the pole building at Public Works. It would have 4 bays; 50’ by 60’ long, and include electrical, insulation, drain and heaters.

POLICE: Police Chief Morgan Drew explained he budgeted for a 3% increase for Paul (who is maxed out on pay scale) and a 3% increase for himself. The OT amount is more due to the current staff covering shifts while sending new hires to the academy and training.

The dispatch contract was presented to sheriff and the Chief has had one follow up conversation since. There has been no communication showing any progress on signing the agreement. One option is to go with Whitcom out of Pullman. They are a regional dispatch center. The dispatch expense would be $50,000 for the first year. Chief Drew’s recommendation is to budget for Whitcom and continue to work with the Idaho County to see if an agreement can be signed. If the City stays with Idaho County then the increased amount would not be spent. The City may consider budgeting for the Whitcom increase, but in the meantime, the Mayor will contact the Sheriff to ask the status of the dispatch agreement with the County.

The meeting adjourned at 8:25 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

July 17, 2017 Regular Meeting

City Council met in regular session on July 17, 2017 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Pete Lane Wes Lester
Beryl Grant
Amy Farris

City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green and Clerk Kennedy.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of June 19th were approved as presented by Councilman Peterson, second by Councilman Winkler. Motion carried by a unanimous vote of the Council present.

AMENDMENT: On motion by Councilman Lester seconded by Councilman Peterson to add the beer and wine license for the Triangle to the agenda as it came in after the deadline. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: The department had 26 cases written, 14 citations, 2 written warning and 100 calls for service for June 2017. The Police and Animal Control Report was accepted on motion by Councilman Peterson second by Councilman Lane. Motion carried by a unanimous vote of the Council present. Chief Drew reported they interviewed candidates for the officer position last week. The department is currently in the background check phase.

The Snowhaven Report was presented by Scott Wasem, Manager. He explained the hill had a good year, about $111,000. They had about 6,000 ticket sales; approximately 50% hill/50% tubing. Jim Fogleman will start tomorrow to resurface the lodge wall facing the hill. It is cedar now and will be done by the end of next week with a product called diamond coat. They are using revenue sharing on the project. The lions club also plans to donate some funds to offset costs. Idaho County light and power will be putting in two underground lines to the top of the hill. Scott would like a transformer moved that is right next to the groomer. They agreed to that and also will move the main power to the west side of the cargo container. The electrician discovered we had no ground wire and it was a potential for electrocution. In February Scott ordered some new rental equipment. Snowhaven received a 25% discount due to being a member of the Idaho Ski Area Association. Rental equipment will be about $20,000. No payment is necessary until February 2018 and March 2018.

Scott would like to log Snowhaven. Most of the trees are white fir and a little bit of spruce. Glenn Poxleitner with Idaho Forest Group cruised the property and estimates Snowhaven could get approximately $15,000-$20,000. Most of the white fir is diseased. His plan is to take out everything over 25’ tall. Councilman Lane asked how many acres will be logged. Scott explained Snowhaven has 60 acres; about 40 acres that are skiable. There is really about 20 acres with trees. It could be logged at the end of August if the Council proceeds.

City electric went to the top of the rope tow and discovered it’s in metal conduit. It’s not to code anymore and would take at least $4000 to get it corrected. Some of the conduit is open and on the ground. Night skiing doesn’t even come close to paying for any of it so Scott doesn’t plan to have night skiing in the foreseeable future. They will still have night tubing once a year.

On motion by Councilman Lester, second by Councilman Peterson to proceed with the logging of Snowhaven. Councilman Lane would like to be on a committee of go up and look at the property. Mayor Walker suggested getting a hold of Mark Kelley to make sure we don’t get on their property. Motion carried, Councilman Lane voting no.

The Fire Department Training Minutes of 6/12/17 and 6/26/17 and Executive Meeting of 6/12/17 were approved on motion by Councilman Peterson, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

BILLS: The bills, in the amount of $151,019.32 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Winkler. Motion carried by a unanimous vote of the Council present.

BEER/WINE LICENSE: On motion by Councilman Peterson, second by Councilman Winkler to approve the beer and wine license for Triangle Tavern LLC d/b/a Triangle Tavern at 211 North D & Pine Street. Motion carried by a unanimous vote of the Council present.

PAWN SHOP: On motion by Councilman Lester, second by Councilman Winkler to approve the Junk Shops, Pawnbrokers and Secondhand Stores license for Craig and Rhonda Clovis d/b/a Sissys Thrift at 212 Pine Street. Motion carried by a unanimous vote of the Council present.

GRANGEVILLE COUNTRY CLUB WELL: Public Works Director McFrederick explained the well construction was approved by DEQ. The City owns the water rights. There were two issues on the application submittal. The application was outdated; however DEQ had provided the application so that is getting that corrected. The other issue is the percentage of the water which will be used for domestic vs irrigation. Mike Sturdevant with Horrocks Engineering will be helping the Country Club on the well construction.

The City owns the water right for the source from the 1960s when it was drilled for irrigation. Then they started using a little water for the clubhouse and never got the water right for that. The Country Club is working toward getting the water rights corrected. Public Works Director McFrederick helped with the submittal on the water rights and will be monitoring to ensure the City keeps the water right.

PERSONNEL HANDBOOK DRAFT: Clerk Kennedy provided copies of the existing handbook and the revised handbook to Council and Department Heads for review. Clerk Kennedy explained ICRMP had a sample handbook which was then combined with the City’s handbook. Clerk Kennedy asked the Council to review and compare the handbooks and then the item would be placed on a future Council agenda for discussion.

EXECUTIVE SESSION: On motion by Councilman Lester, second by Councilman Peterson to go into Executive Session according to Section 74-206 (b) personnel. ROLL CALL VOTE: YES: Farris, Winkler, Lester, Lane, Grant, Peterson. NO: none. The motion passed.

The Council returned to regular session. No action taken.

ITEMS TO NOTE: Budget Meetings – July 18, 19 and 20 2017 in the Council Room at 6pm.

The meeting adjourned at 8:40 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

June 19, 2017 Regular Meeting

City Council met in regular session on June 19, 2017 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Pete Lane
Wes Lester
Beryl Grant
Amy Farris

City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green and Deputy Clerk Wasem. Clerk Kennedy absent.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of June 5th were approved as presented by Councilman Peterson, second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.

AMENDMENT: On motion by Councilman Lester seconded by Councilman Peterson to add a request from the Quilt Shop to hang a banner advertising October fest, the quilt walk and the art show from August 28th – September 30th. Motion carried by a unanimous vote of the Council present.

VISITORS: Pat and Marietta Holman, Walco, requested a 4.85% rate increase in garbage for 2017-18. The yard waste program has grown to over 200 carts; landfill requirement changes could affect the yard waste program in the future. They will have a better idea if they need to make changes to this program in the coming year.

Jinny Cash with the Veteran’s Outreach was present to provide an update. They have the Vietnam Veterans Recognition Day set for June 25th. She asked if Mayor Walker would come between 1-2:15 PM. Jinny requested to block off South Mill Street in front of the center during the day, via Chief Drew it was approved. She also asked if they could contact Bob Mager the Fire Chief to get the Christmas truck to park out front of the Veteran’s Center.

PROCLAMATION: Mayor Walker read the proclamation declaring June 25, 2017 Vietnam Veterans Recognition Day in the City of Grangeville.

COMMITTEE REPORTS: The department had 33 cases written, 31 citations, 5 written warning and 105 calls for service for May 2017. The Police and Animal Control Report was accepted on motion by Councilman Peterson second by Councilwoman Winkler. Motion carried by a unanimous vote of the Council present.

GRANGEVILLE YOUTH BASEBALL CONCESSION STAND LEASE: The Council discussed the revised lease which stated the stand could be subleased to a non-profit only organization. Mayor Walker made it clear he does not feel that the city should be allowing people to sublease to for-profit vendors as it is against city policy to have people selling, especially for-profit, on city property. Councilman Lane stated he didn’t feel the community knows the snack shack needs to be ran by outside entities and maybe a non-profit doesn’t realize they could be running it. He said he feels it’s not fair to just contact one vendor when others could be interested during the Youth Baseballs season. Councilwoman Farris, a Youth Baseball committee member, stated Youth Baseball had reached out to non-profit and other for-profit vendors and no other vendor wants to participate. The current leasers are the only ones willing to come in and do it. She stated in the past when they have tried to run it on a volunteer base, no one volunteers. Mayor Walker stated maybe they should let the snack shack close due to no volunteers for a year and that would push people to volunteer if they want it open. Mayor Walker stated the City has never let people sell on city property in the past and doing this would open up the city for bigger issues in the future. Councilwoman Grant stated the City leases the snack shack to the Grangeville Youth Baseball and it’s up to them to do what they need to. The City doesn’t micromanage other leases on who they can or cannot sublease to, so why should the City do it with Youth Baseball? She pointed out the City has a lease with Boarder Days in regards to the city rodeo grounds and we don’t tell them who they can and cannot sublease to. Councilwoman Grant also stated we allow for-profit to sell on city property during special events such as Boarder Days in Heritage Square along with in Pioneer Park during Art in the Park. Grangeville Youth Baseball is a special event and should be allowed to sublease during that specific one month period.

Councilman Lane made a motion to have the sublease advertised and put out for bid, first for non-profit vendors. If no bids are received, then allow bids for for-profit food vendors for the snack shack. Motion died for lack of a second.

Councilman Winkler made a motion, second by Councilman Peterson that Grangeville Youth Baseball could sublease to a non-profit, that it should be advertised for one or two weeks in the Idaho County Free Press. If there is no interest, then it should be advertised for other for-profit vendors that are willing to give back at least 10%.

Councilman Lester wanted to know who would monitor this, how a Grangeville business would be defined and who would pay for publication. Councilman Winkler, Lane, Peterson voted yes. Councilman Lester, and Councilwoman Grant and Farris voted no. Mayor Walker broke the tie voting no. Motion failed.

BILLS: The bills, in the amount of $217,791.39 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.

BANNER: The Quilt Shop wanted to hang the banner advertising Octoberfest, the quilt walk and the art show from August 28th – September 30th. Councilman Lester said that the Farmer’s Market banner dates were conflicting. The Council wants the Quilt shop to work together with Farmers Market and come to an agreement on dates and then return to the Council with an updated request.

SECOND HAND STORE: On motion by Councilman Lester, second by Councilman Peterson to approve the Junk Shops, Pawnbrokers and Secondhand Stores license for Rhonda Clovis d/b/a Sissys Thrift at 212 Pine Street. Motion carried by a unanimous vote of the Council present.

BEER GARDEN/CATERING PERMIT: On motion by Councilman Peterson, second by Councilman Farris to approve the beer garden application submitted by Grangeville Border Days and the catering permit for Grangeville Country Club to cater for Grangeville Border Days Rodeo July 1st- July 3rd from 3pm – 1pm. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: The Council received copies of the Walco Tonnage Reports – 2014-2015, 2015-2016 and 2016-2017 YTD.

LAND DONATION: Mayor Walker made a statement that the land donation is currently on hold because of the transfer process. While the City is happy that the community has so many ideas on what to do with the land, the City won’t be doing anything with it for some time. At this time the City isn’t going to commit to anything or have discussion over land use because it will take some time before the transfer will be finalized.

The meeting adjourned at 8:17 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

June 5, 2017 Regular Meeting

The City Council met in regular session on June 5, 2017 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Wes Lester
Beryl Grant
Amy Farris
Pete Lane

City employees present were Chief Drew, Clerk Kennedy and Attorney Green. Public Works Director McFrederick absent.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of May 15th were approved as presented by Councilman Peterson, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

AMENDMENTS: On motion by Councilman Lane, second by Councilman Winkler to amend the agenda to include appoint a library trustee and discuss bee keeping in the City as the items came in after the agenda deadline posting. Motion carried by a unanimous vote of the Council present.

VISITORS: Amy Manning, III-A Program Director presented the Annual Report for III-A. The pool was formed five years ago to provide a self-funded insurance pool for Cities in Idaho. As of October 1, 2016 III-A has 35 agencies, 584 full-time employees and only 7 agencies remain on custom plans. The goals for 2016-17 were to focus on III-A’s image and promotion, current membership and wellness participation.

Melinda Hall was present to change the date for Octoberfest back to September 29th and 30th. They will be combining with the Quilt Show and Flamingo Fun Run. They would like to start Thursday night at 5pm to allow setup of food vendors and music and then Saturday will be all day with the fun run and Syringa Health Fair.

On motion by Councilman Lester, second by Councilman Peterson to allow Grangeville Merchants to have Octoberfest September 28, 29, 30 starting at 5pm, closing South and North State Street on the 28th at 5pm and Heritage Square the 29 and 30 all day. Councilwoman Grant stated North State needs to have one lane open for the bank. Motion carried by a unanimous vote of the Council present. The Chamber of Commerce provides the insurance.

Kate Lutz is doing the Flamingo Fun Run as her senior project. She has visited with the highway district, Chief Drew and Sheriff Giddings. They plan to use the same route as last year. On motion by Councilman Lester second by Councilman Peterson to approve the proposed route for the Flamingo Fun Run for Saturday, September 30 as proposed. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS
Angie Norman stated Art in the Park will be two days this year. The children’s room renovation is complete. They have started using the Elaine Crea meeting room and it has already been checked out four times since May. June 18th is the kickoff party for summer reading; they decided to use the Lions Club who will donate hot dogs and soda. The Library applied for and received a $500 STEM grant to use towards summer reading.

On motion by Councilman Lester, second by Councilwoman Farris to donate a one day pool pass for those kids completing the program that don’t have a season pass. Motion carried by a unanimous vote of the Council present.

The Library Minutes of May 25, 2017 were accepted on motion by Councilman Peterson, second by Councilwoman Farris. Motion carried by a unanimous vote of the Council present.

On motion by Councilman Lester, second by Councilman Peterson to approve the appointment of Brennan Wright as library trustee, term to expire December 31, 2019. Motion carried by a unanimous vote of the Council present.

Mayor Walker asked Attorney Green to find out if the area could be changed to the surrounding area instead of just city limits.

The Fire Training Minutes of May 8, 2017 and May 22, 2017 and Executive Minutes of May 22, 2017 were accepted on motion by Councilman Peterson, second by Councilman Lane. Motion carried by a unanimous vote of the Council present.

GRANGEVILLE YOUTH BASEBALL AGREEMENT: Attorney Green stated there was some question as to whether they could sublease to two different vendors and if one vendor could be set up outside and one in the concession stand. It was clarified only one vendor could be set up and it need to be in the concession stand, except for those items that needed to be cooked outside on the BBQ.

Mayor Walker stated the concession stand was never intended to be a profit for someone else; it was a fundraiser for Grangeville Youth Baseball only. Councilwoman Farris stated Shitznits current is running the concession stand and they sponsor a team and kick back a percentage to Youth Baseball. Councilman Lane would like to know what percentage goes to youth baseball. Councilman Lester stated private booths are not allowed elsewhere in the City and it shouldn’t be allowed here either. Councilwoman Farris stated youth baseball went with the sublease because the program was losing money on the food and they had no volunteers to run the stand. This will be on the next agenda.

BEES IN THE CITY: Mayor Walker explained he had a citizen come to him about a neighbor that is keeping bees. His wife is allergic to bees so now feels she can’t go outside. Councilman Lane felt further research is needed. There have always been bees around and there probably won’t be a massive bee attack. Councilwoman Farris stated if they are honey bees they can be easily relocated. Councilman Lester felt they shouldn’t be allowed.

The meeting adjourned at 8:50 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

May 15, 2017 Regular Meeting

City Council met in regular session on May 15, 2017 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Pete Lane
Wes Lester
Beryl Grant
Amy Farris

City employees present were Chief Drew, Public Works Director and Clerk Kennedy. Attorney Green absent.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of May 1st were approved as presented by Councilman Peterson, second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.

VISITORS: Kent Roberts and Harold Schuerman with the Camas Prairie Bowman requesting to renew the lease. They have put a lot of time and effort in it. The range has been used for weddings, parties, girl scouts, boy scouts, hunters safety and more. They would like to request a 10 year lease or longer. They have been up there 26 years and have done a lot to the area. They don’t charge and they allow the public to use it the land.

Mayor Walker explained when the lease was first done it was just bare land. Since they started leasing, the grounds are manicured and well maintained. He would like to recommend a 20 year lease due to the way they’ve been good stewards of the land. On motion by Councilman Winkler, second by Councilman Lane to renew the lease with Camas Prairie Bowman for the term of 20 years. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: The department had 37 cases written, 14 citations, 1 written warning and 95 calls for service for April 2017. The Police and Animal Control Report was accepted on motion by Councilman Peterson second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.

Clerk Kennedy explained the pool manager resigned to accept a fulltime job up north. She will be on staff for two weeks to get the pool ready. She will be working with last year’s assistant manager, Teresa Nummi, who will be taking over as manager. We have returning guards and then some new guards taking the lifeguard class to get certified. The schedule is pretty much the same as previous years and the pool will have reduced hours for the first two weeks. On motion by Councilman Peterson, second by Councilman Lester to accept the minutes from May 8, 2017 Pool Meeting. Motion carried by a unanimous vote of the Council present.

BILLS: The bills, including the amazon bill that came in today, in the amount of $158,392.27 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.

BIOSOLIDS CONTRACT: Public Works Director McFrederick explained we’ve been using Clearwater Composting as a test over this last year. This last year it cost $25,000 and we thought it might be in the $60,000 range. We give Clearwater Composting our sludge, they process and do reports and we provide some testing for them. We can get compost back from them as much as we want.

On motion by Councilman Peterson, second by Councilman Winkler to approve the Biosolids Contract with Latah Sanitation Inc. d/b/a Clearwater Composting. ROLL CALL VOTE: YES: Farris, Winkler, Lester, Lane, Grant, Peterson. NO: none. The motion passed.

The meeting adjourned at 7:50 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

May 1, 2017 Regular Meeting

The City Council met in regular session on May 1, 2017 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Wes Lester
Beryl Grant
Amy Farris

Councilmember absent: Pete Lane

City employees present were Chief Drew, Clerk Kennedy and Attorney Green. Public Works Director McFrederick absent.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of April 17th were approved as presented by Councilman Peterson, second by Councilwoman Farris. Motion carried by a unanimous vote of the Council present.

AMENDMENTS: On motion by Councilman Winkler, second by Councilman Lester to amend the agenda to include the sidewalk waiver request and designation of environmental review officer as the items came in after the agenda deadline posting. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: The Planning and Zoning Minutes of April 25, 2017 were accepted on motion by Councilman Peterson, second by Councilman Winkler. Motion carried by a unanimous vote of the Council present.

The Council then discussed the conditional use application submitted by Suzanne Latimer. Councilman Lester questioned parking on the corner. Chief Drew stated where there is a sidewalk on a corner, you can’t park within 20’. Councilman Winkler stated he has used the daycare with 2 children and the driveway fits four vehicles across. He felt the Council should consider having only two employees park in the driveway. This would leave two spots for patrons so it’s safer for the children being dropped off. Councilwoman Farris lives close by and the daycare has been open as long as she’s been there. There is lots of street space and she felt it is safer for kids to have the parents use the driveway. She has driven up and down the street and has never seen a problem with the streets being plugged up. Councilwoman Grant felt Suzanne should allow her employees to park anywhere but she should monitor it to have the patrons be the safest. Councilman Winkler agreed. Councilman Lester asked if 35 kids were enough even though 45 are allowed by the fire marshal. Councilman Winkler asked if she has staffing for 45. Suzanne responded that she does have the staffing but has never had 45 at one time at the daycare. Councilwoman Farris stated even though you don’t normally have 35 at once, with new families you could. Councilwoman Grant felt the fire marshal should set the occupancy.

On motion by Councilman Lester, second by Councilman Peterson to approve the application for Suzanne Latimer to have a daycare at 1116 Scott Street with the following conditions: to limit the number of kids based on the fire marshal’s recommendation and to have hours from 6am-6pm, Monday through Friday. Motion carried by a unanimous vote of the Council present.

The Library Minutes of March 16, 2017 were accepted on motion by Councilman Peterson, second by Councilwoman Farris. Motion carried by a unanimous vote of the Council present.

The Fire Training Minutes of April 10, 2017 and April 24, 2017 and Executive Minutes of April 10, 2017 were accepted on motion by Councilman Peterson, second by Councilman Winkler. Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER: On motion by Councilman Lester, second by Councilman Peterson to grant an indefinite sidewalk waiver to Sheena Waters at 1303 Scott Street because power poles are in the middle where the sidewalk should be and there are no other sidewalks up on Scott Street or Harrison adjoining her property. Councilwoman Grant stated there are sidewalks across the street from her and another further up the street. Councilwoman Farris felt she should put the sidewalks in while she is doing the work rather than coming back in the future when it could be triggered by someone else’s project. Motion carried, Farris and Winkler voting no.

ENVIRONMENTAL REVIEW OFFICER: On motion by Councilman Lester, second by Councilwoman Farris to designate Angela Edwards with CEDA as the Environmental Review Officer for the block grant for Kids Klub. Motion carried by a unanimous vote of the Council present.

CATERING PERMIT: On motion by Councilwoman Farris, second by Councilman Lester to approve the catering permit for The Establishment to cater at the Eagles Lodge, 218 N C Street for the Cinco de Mayo celebration on May 5, 2017 from 4pm-9pm. Motion carried by a unanimous vote of the Council present.

SURPLUS K9 ENCLOSURE: Chief Drew explained with Wes Walters leaving, it has effectively killed the canine program. Wes owned the dog and it now leaves the City in the spot where we have canine equipment we don’t need. The K9 enclosure is only good in certain years of vehicles. We have an offer from Jerome County, who is in the process of buying a 2016 Tahoe. The City paid $2,200 to have it in our new vehicle and the County is offering $1,000. On motion by Councilman Lester, second by Councilwoman Grant to suspend the surplus rules and surplus the canine enclosure to Jerome County $1,000. Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:07 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

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