May 1, 2017 Regular Meeting

The City Council met in regular session on May 1, 2017 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Wes Lester
Beryl Grant
Amy Farris

Councilmember absent: Pete Lane

City employees present were Chief Drew, Clerk Kennedy and Attorney Green. Public Works Director McFrederick absent.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of April 17th were approved as presented by Councilman Peterson, second by Councilwoman Farris. Motion carried by a unanimous vote of the Council present.

AMENDMENTS: On motion by Councilman Winkler, second by Councilman Lester to amend the agenda to include the sidewalk waiver request and designation of environmental review officer as the items came in after the agenda deadline posting. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: The Planning and Zoning Minutes of April 25, 2017 were accepted on motion by Councilman Peterson, second by Councilman Winkler. Motion carried by a unanimous vote of the Council present.

The Council then discussed the conditional use application submitted by Suzanne Latimer. Councilman Lester questioned parking on the corner. Chief Drew stated where there is a sidewalk on a corner, you can’t park within 20’. Councilman Winkler stated he has used the daycare with 2 children and the driveway fits four vehicles across. He felt the Council should consider having only two employees park in the driveway. This would leave two spots for patrons so it’s safer for the children being dropped off. Councilwoman Farris lives close by and the daycare has been open as long as she’s been there. There is lots of street space and she felt it is safer for kids to have the parents use the driveway. She has driven up and down the street and has never seen a problem with the streets being plugged up. Councilwoman Grant felt Suzanne should allow her employees to park anywhere but she should monitor it to have the patrons be the safest. Councilman Winkler agreed. Councilman Lester asked if 35 kids were enough even though 45 are allowed by the fire marshal. Councilman Winkler asked if she has staffing for 45. Suzanne responded that she does have the staffing but has never had 45 at one time at the daycare. Councilwoman Farris stated even though you don’t normally have 35 at once, with new families you could. Councilwoman Grant felt the fire marshal should set the occupancy.

On motion by Councilman Lester, second by Councilman Peterson to approve the application for Suzanne Latimer to have a daycare at 1116 Scott Street with the following conditions: to limit the number of kids based on the fire marshal’s recommendation and to have hours from 6am-6pm, Monday through Friday. Motion carried by a unanimous vote of the Council present.

The Library Minutes of March 16, 2017 were accepted on motion by Councilman Peterson, second by Councilwoman Farris. Motion carried by a unanimous vote of the Council present.

The Fire Training Minutes of April 10, 2017 and April 24, 2017 and Executive Minutes of April 10, 2017 were accepted on motion by Councilman Peterson, second by Councilman Winkler. Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER: On motion by Councilman Lester, second by Councilman Peterson to grant an indefinite sidewalk waiver to Sheena Waters at 1303 Scott Street because power poles are in the middle where the sidewalk should be and there are no other sidewalks up on Scott Street or Harrison adjoining her property. Councilwoman Grant stated there are sidewalks across the street from her and another further up the street. Councilwoman Farris felt she should put the sidewalks in while she is doing the work rather than coming back in the future when it could be triggered by someone else’s project. Motion carried, Farris and Winkler voting no.

ENVIRONMENTAL REVIEW OFFICER: On motion by Councilman Lester, second by Councilwoman Farris to designate Angela Edwards with CEDA as the Environmental Review Officer for the block grant for Kids Klub. Motion carried by a unanimous vote of the Council present.

CATERING PERMIT: On motion by Councilwoman Farris, second by Councilman Lester to approve the catering permit for The Establishment to cater at the Eagles Lodge, 218 N C Street for the Cinco de Mayo celebration on May 5, 2017 from 4pm-9pm. Motion carried by a unanimous vote of the Council present.

SURPLUS K9 ENCLOSURE: Chief Drew explained with Wes Walters leaving, it has effectively killed the canine program. Wes owned the dog and it now leaves the City in the spot where we have canine equipment we don’t need. The K9 enclosure is only good in certain years of vehicles. We have an offer from Jerome County, who is in the process of buying a 2016 Tahoe. The City paid $2,200 to have it in our new vehicle and the County is offering $1,000. On motion by Councilman Lester, second by Councilwoman Grant to suspend the surplus rules and surplus the canine enclosure to Jerome County $1,000. Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:07 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

April 17, 2017 Regular Meeting

City Council met in regular session on April 17, 2017 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Pete Lane
Wes Lester
Beryl Grant

Councilmember absent: Amy Farris

City employees present were Chief Drew, Attorney Green, Public Works Director and Administrative Assistant Urquhart. Clerk Kennedy absent.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of April 4th and April 10th were approved as presented by Councilman Peterson, second by Councilman Winkler. Motion carried by a unanimous vote of the Council present.

VISITORS: Jeff Kutner requested the City appoint an Ida-Lew representative. The Council was encouraged to consider volunteering.

Todd Marek was present to report on the band shell progress and to request final decision on the location at Pioneer Park. During his discussions with various Council members, it appeared the consensus was to tear down the existing pavilion and build in the same location with the Soroptimist being listed as a major sponsor. The height of the stage may vary from 24” down to 12”. It could still be used as a picnic area with tables and they could be moved in and out. They would like it enclosed so it can be used for non-amplification uses, such as plays, chorus groups and any other events that don’t have amps and equipment. If there is a storm, it would also help protect the equipment. The current pavilion is 30’x30’; they are looking at a front opening of 36’-40’ and then the back would narrow up. It would connect in over by the bathrooms with a ramp for access or a small step.

Councilwoman Grant does not want a step in front. Mayor Walker felt things have progressed more than the original plan. He felt it wasn’t multiple use any more but moving more toward a stage for use. They want it to be used for picnics and family gatherings, not to be changed into just a stage. Todd stated he was confused as when he had talked to the Council individually, the feeling he got was everyone wanted it in the same location as the current pavilion.

Councilwoman Grant wants it at ground level. She doesn’t care about the structure but felt two buildings would look ridiculous. She felt tearing down the existing and building a new one is ok; however people need to be able to walk up to it without steps.

Mayor Walker personally doesn’t want trees taken out. Todd stated if trees have to come out, the committee would replace the trees with 15’ trees. Mayor Walker felt if the Council could get a sketch of what they were looking for they might be able to make a better decision.

Todd stated they want to make sure they have the right location and design ideas before they move forward with designs that must be paid for. Councilman Winkler suggested bringing in two designs; one with open sides, the other enclosed.

Councilman Lane questioned how the square footage would compare to the existing structure. Todd explained the total square footage would be similar but the shape would be slightly different. It was also questioned if there was feedback from the Soroptimist on removing the existing structure. Todd explained a couple didn’t care, while a couple others wanted it left as is. Councilwoman Grant questioned whether discussion occurred on moving the structure to the Soroptimist park. Todd stated a couple contractors had stated if you take it down, you’d probably need to just to build a new one at the other park. If the Council felt strongly about moving it, that would be considered.

Jeff Kutner stated when he attended the first couple meetings the discussion was to add on to the front of the existing pavilion where Ted Lindsley had it staked for the Council to review. He questioned what the objection was to having it go out in front. He felt the two roofs could be blended to make it look good. Councilman Lester didn’t feel it would look good and neither did Councilwoman Grant. Councilman Lane stated if the two structures were blended it might be a good compromise. Councilman Winkler stated maybe it’s doable. Todd stated if that is the direction the Council wants; however when he visited with them before that’s not what they said they wanted. Councilwoman Grant said it was originally presented that the band shell would be added on in front of the pavilion but then it would be two separate buildings. Todd stated there was concern from the architect and the engineering students that adding on to the existing structure it may not look good and he was trying to listen to the design experts.

Mayor Walker stated he thought the Council wanted to leave it where it is. Todd asked if they wanted the two buildings together or not. Mayor Walker stated they want a building there that serves the community as it has with mainly picnic area and family gathering area. Mayor Walker questioned the cost of the project. Todd stated it could be $40,000 to $65,000 depending on what they do. Councilwoman Grant stated she likes the general idea without steps; as far as the existing building, sometimes you need to move on with something different.

COMMITTEE REPORTS: The department had 36 cases written, 9 citations, 3 written warnings and 103 calls for service for March 2017. The Police and Animal Control Report was accepted on motion by Councilman Peterson second by Councilman Winkler. Motion carried by a unanimous vote of the Council present. Officer Walters submitted his resignation effective April 27th; he plans to work for UPS.

The Fire Minutes from March 17 and 27, 2017 were accepted on motion by Councilman Peterson, second by Councilman Winkler. Motion carried by a unanimous vote of the Council present.

EQUITY BUY IN RATES AND NEW RATE STUDY: Mayor Walker stated the City has been talking about equity buy rates revision the last several months. The City has not done a new rate study since 2005. In order to be eligible for future funding the City is going to look into a new rate study. Public Works Director McFrederick will look into costs for a rate study with JUB and report back at budget time.

REVISED SEWER CONNECTION POLICY: On motion by Councilman Peterson, second by Councilman Grant to adopt the revised Sewer Connection Policy. Motion carried by a unanimous vote of the Council present.

REVISED WATER CONNECTION POLICY: On motion by Councilman Peterson, second by Councilman Grant to adopt the revised Water Connection Policy. Motion carried by a unanimous vote of the Council present.

POSSIBLE LAND GIFT: Mayor Walker explained when the new forest service building was built north of town, Brad Mildenberger and his father purchased the entire property from State Street to Day Road. The property to the east of Clearwater Lane has since all sold but he still owns 94 acres west of Clearwater Lane. Mr. Mildenberger has offered to donate the 94 acres to the City of Grangeville, with conditions, such as indemnification to the owners of Clearwater Lane and the property east of the Clearwater Lane from expenditures including roads, curbs, sidewalks, etc. This property would be removed from the tax role; however right now it is not in the City limits so the City doesn’t get tax revenue. It is currently bringing in about $8,000/year in farm income. On motion by Councilman Lester, second by Councilman Peterson to accept the 94 acres Mildenbergers are offering as a gift. Motion carried by a unanimous vote of the Council present.

BILLS: The bills in the amount of $175,161.84 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.

CHIPSEAL BID: Public Works Director reported the City received three bids on the chip seal project as follows and requested authorization to award the bid to Herco in the amount of $427,273.28:

Knife River $2.60/square yard
Herco Inc $1.57/square yard
POE Asphalt Paving Inc $1.73/square yard

On motion by Councilman Lester, second by Councilman Winkler to approve the Chipseal bid to Herco for $427,273.28. Motion carried by a unanimous vote of the Council present.

DESTRUCTION OF RECORDS: A resolution to destroy City records was submitted for approval.
RESOLUTION NO. 252

(Resolution No. 252 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilman Lester who moved for its adoption. Second by Councilman Lane.

A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF GRANGEVILLE, IDAHO COUNTY AUTHORIZING DESTRUCTION OF RECORDS.

ROLL CALL VOTE: YES: Winkler, Lester, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 252 duly approved and adopted.

SPRING CLEAN UP: On motion by Councilman Lester, second by Councilman Peterson to set spring clean up May 22 – May 26. Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:47 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

April 10, 2017 Special Meeting

The City Council met in special session on April 10, 2017 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Beryl Grant
Pete Lane
Amy Farris

Councilmember absent: Wes Lester

City employees present Chief Drew, Attorney Green, Public Works Director McFrederick and Clerk Kennedy.

PLEDGE OF ALLEGIANCE

POSSIBLE LAND GIFT:  Several years ago, Brad Miltenberger and his father purchased the property north of town from the existing forest service buildings west to Day Road.  He built the Forest Service buildings and since then the Forest Service property has been sold multiple times.  He still owns 94 acres of the property.  His main investments are in Montana and about a year ago he said he wanted to gift the property to the City.  Mayor Walker suggested he put that intent in a letter to the City but we never heard anything back.  A couple weeks ago, he contacted Public Works Director McFrederick stating the same intention and McFrederick asked for a letter which was received late last week.

Brad wants to be indemnified for everything related to the private road (Clearwater Lane) and he would gift the City the remaining 94 acres.  He said the City could use the property for whatever the City needs.  He’s making about $8,000/year farming it.  It’s in area of impact and would be zoned industrial.  The property has been appraised.  The city would have to accept the gift and then Brad would start working on the process to donate it.

Public Works McFrederick said it’s great for Public Works.  They need a well lot and in the future may need property for reuse.  Councilwoman Grant thought the City may need to plat the area with prospective uses.  Attorney Green wanted to make sure is a title search done.  This will be added to the next agenda.

EQUITY BUY IN AND CONNECTION FEES:  Public Works Director McFrederick explained the basics about the equity buy in fees.  An ER is the basis for determining sewer and water rates.   An ER is the equivalent of one residence.  One ER for sewer is $2,860; water is $1,540.  A lot of commercial ends up being 1 ER so they just pay the minimum.  McFrederick provided the Council a copy of the commercial rate structure for the buy in and explained how it is figured.  He explained his intent was never to get rid of the equity buy in but to figure out how to generate more income for the City.  After thinking about it more, he feels the City needs to do a user rate study. The last study is out dated and is based upon the original plant costs from the 80s.

McFrederick explained infiltration is a major issue for the city. He feels fixing that issue is better than re-designing at the plant.  He recommended using J-U-B Engineering for the rate study as we have a current engineering agreement with them, and it will be cheaper to have them update the rate study.  McFrederick estimated about $20,000 for the study.

The meeting adjourned at 8:42 P.M.

_________________________________
Bruce Walker – Mayor

ATTEST:

_______________________
Tonya Kennedy – Clerk

April 4, 2017 Regular Meeting

The City Council met in regular session on April 4, 2017 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Beryl Grant
Pete Lane
Amy Farris

Councilmember absent: Wes Lester

City employees present were Chief Drew, Public Works Director McFrederick and Clerk Kennedy. Attorney Green absent.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of March 20th were approved as presented by Councilman Peterson, second by Councilman Winkler. Motion carried by a unanimous vote of the Council present.

VISITORS: Rachel Young, requested to have the 2017 Summer Concert series at Pioneer Park as sponsored by Grangeville Arts and the Chamber of Commerce. On motion by Councilman Peterson, second by Councilman Winkler to allow Grangeville Arts to have the 2017 Summer Concert series at Pioneer Park on July 13, 20, 27 and August 3. Motion carried by a unanimous vote of the Council present.

Sara Espeland provided an update on Animal Rescue Foundation (ARF). The Land Survey is complete, so now they can apply for grants to build the building. They have accepted assistance from CEDA for help on the project and are in the process of creating a strategic plan. They are gearing up for the road show to obtain support from surrounding communities and are currently updating their website.

Jeff Lindsley requested a designated handicap parking space in front of Main Street Square at 158 Main Street. The building is set up with a parking lot in the rear however it has steps coming down into the building. In the future, there could be a potential state agency that would like handicap parking out front. Jeff is currently doing improvements in the building to be better ADA compliant and he is asking so he’s better able to answer questions from future clients.

Councilman Peterson, member of the ADA Committee, explained the City recently went through an evaluation of ADA parking spaces. Peterson explained the required amount of handicap parking spaces is met on Main Street and he felt the City doesn’t need more spaces on Main Street at this time.

Jordan Zwygart, Millington Zwygart CPAs, presented the audit to those present. On motion by Councilman Peterson, second by Councilwoman Grant to accept the 2016 audit. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: The Planning and Zoning Minutes of March 28, 2017 were accepted on motion by Councilman Peterson, second by Councilman Lane. Motion carried by a unanimous vote of the Council present.

Kristin Hauger explained they have a desire to expand the school. They currently have preschool and kindergarten classes and want to further increase the grades offered up through 5th grade. They have had inquiries from the community to expand. Mayor Walker asked if they meet the requirements to expand and is the facility adequate. Kristin stated they do meet the necessary requirements, the building has classrooms with the space needed and they added a fenced playground. Councilman Lane asked if all the neighbors were notified. Clerk Kennedy stated all the notices were provided and no written correspondence or public hearing comments were received.

On motion by Councilman Peterson, second by Councilman Winkler to approve the conditional use application submitted by the Nazarene Church to expand their school to include 1st – 5th grade. Motion carried by a unanimous vote of the Council present.

CATERING PERMIT: On motion by Councilman Peterson, second by Councilman Winkler to approve the catering permit for The Gallery Bistro to cater for the Central Idaho Art Association Spring Show on May 3rd, 4pm-7pm at the Bicentennial Museum. Motion carried by a unanimous vote of the Council present.

BANNER REQUEST: On motion by Councilman Winkler, second by Councilman Peterson to allow Kristy Beckstead to hang a Banner April 17th – April 26th for Sexual Assault Awareness month in April as coordinated with the Hope Center. Motion carried by a unanimous vote of the Council present.

BEER LICENSE: On motion by Councilman Peterson, second by Councilwoman Farris to approve the beer license for Grangeville Border Days Inc. d/b/a Grangeville Border Days at the Grangeville Rodeo Grounds. Motion carried by a unanimous vote of the Council.

The meeting adjourned at 8:07 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

March 20, 2017 Regular Meeting

City Council met in regular session on March 20, 2017 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Pete Lane
Amy Farris
Wes Lester
Beryl Grant

City employees present were Chief Drew, Attorney Green, Public Works Director and Deputy Clerk Wasem. Clerk Kennedy absent.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of March 6th were approved as presented by Councilman Peterson, second by Councilman Lane. Motion carried by a unanimous vote of the Council present.

VISITORS: Michelle Perdue and Jamie Everson requested use of Pioneer Park along Florence Street for the 2017 Farmers Market as follows:

• Saturdays from July 1st – September 16th from 7 am – 1pm
• During Summer Concert Series, July 13th, 20th, 27th and August 3rd, from 5pm – 8pm.

On motion by Councilman Lester, second by Councilman Winkler to approve Farmers Market on Saturdays, July 1st – September 16th, and Thursdays starting July 13th and three following Thursdays coinciding with Grangeville Arts, and July 1st pending information from the Library on Art in the Park.

Charlie Thompson was not present.

Bob Hafer was present to discuss groomer access for the Grangeville Sno-Drifters and Idaho County Groomer 25A. They are looking for an off road route for the 2017-18 snow season, to get from the Sno-Drifters property to Fish Creek, hopefully through the City’s property. The road is too hard on the tracks and not safe so they are looking for an alternate route. Mayor Walker explained the affected property is the Klein Memorial property donated to the City. Northwest Management manages the City’s watershed property. Clerk Kennedy is going to talk to Tera King and when the snow melts the council can walk or view the path to come up with a better solution.

COMMITTEE REPORTS: The department had 47 cases written, 19 citations, 0 written warnings and 119 calls for service for February 2017. The Police and Animal Control Report was accepted on motion by Councilman Peterson second by Councilman Winkler. Motion carried by a unanimous vote of the Council present.

BILLS: The bills in the amount of $358,179.06 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.

BUDGET HEARING: On motion by Councilman Peterson second by Councilman Winkler to set September 5, 2017 as the 2017-18 budget hearing. Motion carried by a unanimous vote of the Council present.

CATERING PERMIT: The Gallery Bistro submitted a permit to cater for the Central Idaho Arts Association Spring Show May 3, 2017 4:00 pm-7:00 pm. Chief Drew had not seen the catering permit and the council would like further information. It will be moved to the April 4th agenda.

SEXUAL ASSAULT AWARENESS/BLUE RIBBONS: On motion by Councilwoman Grant, second by Councilman Winkler to allow Kristy Beckstead to place blue ribbons on the Main Street light poles for Sexual Assault Awareness month in April. There was a conflict with hanging the banner during the requested dates so the banner was not approved.

The meeting adjourned at 8:02 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:
_______________________
Tonya Kennedy – Clerk

March 6, 2017 Regular Meeting

The City Council met in regular session on March 6, 2017 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Beryl Grant
Pete Lane
Wes Lester
Amy Farris

City employees present were Chief Drew, Public Works Director McFrederick, Clerk Kennedy and Attorney Green.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of February 6th and February 21st (Council did not have copies of the February 6th minutes at the previous meeting) were approved as presented by Councilman Peterson, second by Councilman Lane. Motion carried by a unanimous vote of the Council present.

VISITORS: Nancy Connolley explained the Walk for Life is May 13th. She has visited with the police chief. She requested permission to hang the banner from April 22nd – May 13th and a donation of 4 day pool passes. On motion by Councilman Lester, second by Councilman Peterson to accept the request for Walk for Life on May 13th, allow the banner to be hung from April 22nd to May 13th and to donate 4 day passes to the pool. Motion carried by a unanimous vote of the Council present.

Rachel Young explained they are stumbling on the location of the structure. Councilman Lester has been attending the meetings. One idea was to add on to the pavilion or add a structure behind the bleachers beside the pavilion. The structure is similar to the band shell at Craigmont. It was suggested to stop by Craigmont to look at their band shell when on an outing. Rachel explained the group isn’t interested in the east side of the Lions Park due to flooding, sun in the eyes of the audience and they need to be able to drive to the structure. Councilwoman Grant stopped by Craigmont’s and it is beautiful. She recommended using the same footprint as the existing pavilion at Pioneer Park. Mayor Walker felt the council wants something that looks nice, is multi-use and they would prefer using the same footprint. Ted Lindsley planned to have stakes before Thursday so the Council could stop by the park.

COMMITTEE REPORTS: The Planning and Zoning Minutes of February 28, 2017 were accepted on motion by Councilman Peterson, second by Councilman Winkler. Motion carried by a unanimous vote of the Council present.

MOUNTAIN VIEW BUSINESS PARK SUBDIVISION 2017: Hunter Edwards, representative for W&H Properties stated they combined the preliminary and final plat. It is a single lot subdivision to the west of Potlatch #1 Federal Credit Union. The street, curb, gutter and utilities are stubbed past the proposed lot; however there are no sidewalks.

Councilman Lester questioned why contour lines were waived by Planning and Zoning. It was explained they are usually used for engineering design, and slope; however they are not doing any type of engineering design because the road is already constructed.

Mayor Walker questioned where it drains. Hunter replied it drains to the gutter and to the west. Councilwoman Grant asked if the lot width is large enough for an entrance. Herman Kaschmitter explained the lot is 86’ x 200’ and is perfect for the entrance planned.

On motion by Councilman Lester, second by Councilman Peterson to accept the recommendation for approval from P&Z for Mountain View Business Park Subdivision 2017. Motion carried by a unanimous vote of the Council present.

The Fire Minutes of February 13th and February 27th and the Executive Minutes of February 13th were accepted on motion by Councilman Peterson, second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.

DISCUSSION ON PROPOSED CHANGES TO SUBDIVISION AND FEES: Public Works Director McFrederick explained the changes he is proposing.

Sewer Connection Policy – The changes would be to add a deferred payment schedule option, have a $150.00 minimum on Street Cut due to the work the staff performs and change the City responsibility to include location of utilities, inspect service tap on mainline and patch the street. This allows the plumbers to do the contracting work as most other City’s require.

Mayor Walker explained the buy in for sewer is $2860 and it is per equivalent residence (ER). The buy in fees were instituted to save for growth and/or expansion and new customers would buy in to the system since they hadn’t been paying a monthly bill previously to help maintain the system. The fee would be similar to a plane club. The club owns the plane and if you want to use it you have to join the club. Then the money is used for future costs associated with the plane. On the fee schedule when talking about ERs there is a formula/rate structure. You are charged by equivalent residence. The formula for commercial is pretty accurate. On the residential side a single family home = 1ER.

As part of the revision, McFrederick is looking at changes to the ER rather than the rate. For example, an apartment/duplex with two bedroom or less would maybe be .5 ER and a 3 bedroom or up would be 1 ER. These ER equivalents are still being researched.

Water Connection Policy – Most new water connections are 1” and the parts cost are $1220. It was suggested listing out the 1” parts costs on the policy. The buy in would remain using the adjustments on the proposed sewer connections and add a $150.00 minimum on Street Cut. The deferral agreement would be an addition to the policy along with patching as necessary within the right of way. For larger connections, it is parts and materials.

Councilwoman Grant stated on new residential homes the fees should be included in mortgage. Grant also questioned the wording on “backflow may be required”. McFrederick is looking into a backflow program so he’ll change it to required.

Deferred Payment Schedule: Create a deferred payment schedule to allow payments for a maximum of 5 years.

Minor Land divisions: The developer would fill out application, pay fee, and submit a record of survey. The proposal states a property could be divided into 4 parcels once per year.

Minimum lot size: The City doesn’t have a minimum lot size and the recommendation is 50’x100’.

Discussion occurred whether the minor land divisions and minimum lot size would be for residential only or if it includes commercial. Mike Cook stated he is working on the county subdivision. He’d be willing to meet with McFrederick. Mayor Walker stated the Minor Land Divisions and Lot size would go before P&Z.

BEER AND WINE LICENSES: On motion by Councilman Lester, second by Councilman Peterson to approve the Beer & Wine License for Idaho County Veterans Association Inc. d/b/a Veterans Outreach & Community Center pending County approval. Motion carried by a unanimous vote of the Council present.

ANNEXATION OF MOUNTAIN VIEW BUSINESS PARK SUBDIVISION 2017:

ORDINANCE NO. 913

(Ordinance No. 913 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, TO EXTEND THE CORPORATE LIMITS OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, SO AS TO INCLUDE CERTAIN AREAS WITHIN THE INCORPORATED LIMITS OF THE CITY OF GRANGEVILLE BY ANNEXATION; THAT ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH ARE HEREBY REPEALED; TO MAKE THE ORDINANCE EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; TO PROVIDE FOR THE PUBLICATION OF THE ORDINANCE, AND TO ALLOCATE THE COSTS OF ANNEXATION; and,

On motion by Councilman Peterson, second by Councilman Winkler that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: Farris, Winkler, Lester, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 913 duly approved and adopted.

The meeting adjourned at 8:47 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

February 21, 2017 Regular Meeting

City Council met in regular session on February 21, 2017 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Pete Lane
Amy Farris
Wes Lester

Councilmembers absent: Beryl Grant

City employees present were Chief Drew, Attorney Green and Deputy Clerk Wasem. Clerk Kennedy and Public Works Director McFrederick absent.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of February 6th were approved as presented by Councilman Peterson, second by Councilman Lane. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: The department had 30 cases written, 9 citations, 7 written warnings and 113 calls for service for January 2017. The Police and Animal Control Report was accepted on motion by Councilman Peterson second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

ELAINE CREA MEETING ROOM (OLD GENEALOGY): The Council reviewed the proposed agreement allowing the Library to use the meeting room. Councilman Peterson proposed to set a time limit on the agreement of three years. Three years was agreed upon because of the high turnover rate in the administration of the library in recent years. This would give the Council enough time to see the follow through of the proposed Library plans. Chief Drew asked if City employees are able to use the room, in section 6 it states the room can be used for one day; the council agreed it should be changed to two days. On motion by Councilman Lane, second by Councilman Winkler to accept the agreement with the discussed changes. Motion carried by a unanimous vote of the Council present.

BILLS: The bills in the amount of $248,534.96 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.

CATERING PERMIT: On motion by Councilman Lester, second by Councilwoman Farris to approve the catering permit for the Grangeville Country Club for Chocolate Fantasy on March 18th from 5:00 pm – 1:00 am at Sts. Peter and Paul Activity Center. Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 7:41 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:
_______________________
Tonya Kennedy – Clerk

February 6, 2016 Regular Meeting

The City Council met in regular session on February 6, 2017 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Beryl Grant
Pete Lane
Wes Lester
Amy Farris

City employees present were Chief Drew, Public Works Director McFrederick, Deputy Clerk Wasem and Attorney Green. Clerk Kennedy absent.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of January 17th were approved as presented by Councilman Peterson, second by Councilman Grant. Motion carried by a unanimous vote of the Council present.

VISITORS: Jinny Cash was present to provide an update on the veteran’s center. They have had 1500 people visit the Center. They would like to see possible integration into City operations as a community center or recreation office and if the National Guard moves out of Grangeville, they would like the Veteran’s Community Center moved to Armory. They have an open house scheduled February 23rd.

Rachel Young and Sue Kutner couldn’t make it the meeting; Todd Marek was there to speak in Rachel’s place. He discussed the possibility of a new structure at Pioneer Park, similar to a band shell type structure. Grangeville Arts will take the lead in conjunction with Horizons. The next steps are design, location, and funding. Their next meeting is February 7th at 5:15 pm. Mayor Walker suggested in a few meetings to come back with their progress and the Council will look to delegate someone to sit in on the meetings to represent the City.

Lynda Fox, EMT liaison stated the Spring Fling is March 4th. They plan to have the helicopter land in the parking lot south of the district office.

COMMITTEE REPORTS: Angie Norman, Library Director, was present to provide an update on Library programs and to request use of the old Genealogy room. The proposed use for the room would include a private location for tutoring and proctoring exams, space for book binding and mending, cataloguing materials and grant writing/fundraising. Long term use could be classroom functions such as computer basics, photography/editing and budgeting. Mayor Walker talked about his personal feelings on the room, stating he thinks that the City should lease it to the library for a period of time, minimum 10 years, giving the library a chance to use the room as they feel necessary and see if it works. He said the lease could be set so after the set time the library can renew it depending if it is or isn’t working for the City. Council member Grant pointed out if used the room as a classroom they would be in competition with LCSC. Angie said she would like to work with LCSC and not be in competition with them. Angie asked about charging for the classes or room; Councilman Lester pointed out new fees or increases in fees need to go through budget. The Council would like to see a lease after Attorney Green draws it up.

The Library Minutes of January 19, 2017 were accepted on motion by Councilman Peterson, second by Councilman Farris. Motion carried by a unanimous vote of the Council present.

The Planning and Zoning Minutes of January 24, 2017 were accepted on motion by Councilman Peterson, second by Councilman Lane. Motion carried by a unanimous vote of the Council present. Councilwoman Grant commented and said she questioned about handicap accessibility of the meeting and it was stated that members and guests went through the library, so the upstairs room was handicap accessible. This was a one-time meeting location since the council chambers were occupied by auditors for city.

The Fire Minutes of January 9th and January 23rd and the Executive Minutes of January 9th were accepted on motion by Councilman Peterson, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

CHOCOLATE FANTASY DONATION REQUEST: On motion by Councilman Lester, second by Councilman Winkler to donate a family pool pass to St. Peter and Paul School for Chocolate Fantasy. Motion carried by a unanimous vote of the Council present.

SYRINGA FESTIVAL OF HEARTS: On motion by Councilman Lester, second by Councilman Peterson to donate a family pool pass to Syringa Festival of Hearts. Motion carried by a unanimous vote of the Council present.

POOL BOILER: Public Works Director McFrederick requested authorization to purchase the pool boiler for $26,748. The new boiler has a 15 year life expectancy. On motion by Councilman Lester, second by Councilman Peterson to authorize purchase of the pool boiler for $26,748. Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:11 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

January 17, 2017 Regular Meeting

City Council met in regular session on January 17, 2017 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Pete Lane
Amy Farris
Wes Lester
Beryl Grant

City employees present were Chief Drew, Attorney Green, Deputy Clerk Wasem and Public Works Director McFrederick. Clerk Kennedy absent.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of January 3rd were approved as presented by Councilman Peterson, second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: The department had 32 cases written, 13 citations, 6 written warnings and 140 calls for service for December 2016. The Police and Animal Control Report was accepted on motion by Councilman Peterson second by Councilman Lane. Motion carried by a unanimous vote of the Council present.

On motion by Councilman Peterson, second by Councilwoman Grant to accept the Fire Training minutes from 12/12/16 and 12/26/16. Motion carried by a unanimous vote of the Council present.

CONSENT AGENDA: On motion by Councilman Lester, second by Councilman Winkler to accept the consent agenda. Motion carried by a unanimous vote of the Council present.

1. Approve the applications submitted by the following businesses for liquor
license, wine and/or beer license by the drink and/or by the package,
pending State approval.

Askers Thrift Inc. d/b/a Askers Harvest Foods
Brenda & Doug McRoberts d/b/a Camas Lanes
Jim’s Market Inc. d/b/a Cash & Carry Foods
Grangeville Depot LLC d/b/a Depot
GNDJI LLC d/b/a Depot Express
BPOE #1825 Inc. d/b/a Grangeville Elks Lodge #1825
Grangeville Pizza Factory Inc d/b/a Grangeville Pizza Factory
Xie Quan Deng d/b/a Hong Fa
Lick Creek Food Services Inc d/b/a Oscars Restaurant
Ceressero Corp. d/b/a Palenque Mexican Restaurant
CandT LLC d/b/a Seasons
Walle Enterprises LLC d/b/a The Establishment
Triangle Tavern LLC d/b/a Triangle Tavern
CHS Inc d/b/a Zip Trip #21
Susan K. Kutner d/b/a The Gallery Bistro
CHS Inc d/b/a CHS Primeland

2. Technical Review Committee: Mike Sturdevant, Dan Tackett, Tim Kaschmitter
and Bob Mager

ROLL CALL VOTE: YES: Farris, Winkler, Lester, Lane, Grant, Peterson. Motion carried.

BILLS: The bills in the amount of $248,534.96 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.

IDAHO MULTI-HZARD MITIGATION PLAN: Jerry Zumalt, Idaho County Disaster Management Coordinator was present to explain by adopting the resolution the City preserves FEMA and other federal grant assistance for hazard mitigation projects and/or federal disaster relief in the event of a disaster emergency. There is no financial obligation, but it would allow the City to be eligible for funds if a disaster occurred.

RESOLUTION NO. 251

(Resolution No. 251 in its entirety on file in the City’s Resolution File)

A Resolution of the City of Grangeville, Idaho declaring support for and adoption of the Idaho County, Idaho Multi-Hazard Mitigation Plan

The following resolution was introduced by Councilman Lester who moved for its adoption. Second by Councilman Peterson.

ROLL CALL VOTE: YES: Farris, Winkler, Lester, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 251 duly approved and adopted.

SUBDIVISION CODE REVISION: Public Works Director McFrederick explained there has been subdivision interest which has brought up some questions with the City’s subdivision code. The City’s ordinance doesn’t allow division of property in the area of impact area that doesn’t trigger the subdivision code. McFrederick will be proposing a revised subdivision code to make some exceptions to the ordinance. One example is a one-time family split as long as the City gets what they need such as roads, water or sewer. Attorney Green stated there is confusion between the City and County ordinances on what a subdivision is and the requirements. McFrederick will provide a revised draft which will help simplify the process and will make the process more realistic.

McFrederick will be working through the connection policies, equity buy in for water and sewer and the subdivision code to make everything work together. Councilman Lester felt it was a good idea to revise it because it currently isn’t working. Mayor Walker also felt we need to look at equity buy in rates. He felt it has deterred growth.

Jim Barger’s property was brought up about how he wants to split one piece off for Rodney. Public Works Director McFrederick stated he, Clerk Kennedy, Jim and Rodney Barger will be meeting to go over their plans and figure out a solution.

ADMINISTRATOR MOUNTAIN VIEW BUSINESS PARK: On motion by Councilman Lester, second by Councilwoman Grant to appoint Public Works Director McFrederick as the administrator for Mountain View Business Park. Motion carried by a unanimous vote of the Council present.

PLANNING AND ZONING APPOINTMENTS: On motion by Councilman Lester, second by Councilman Winkler to re-appoint Mike Cook, Yolanda Stout, Dan Gautney and Don Kissinger to a 3 year term to expire 1/16/2020 and appoint Jeff Kutner to a one year term to expire 1/16/2018. Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:05 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:
_______________________
Tonya Kennedy – Clerk

January 3, 2017 Regular Meeting

The City Council met in regular session on January 3, 2017 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Scott Winkler
Mike Peterson
Beryl Grant
Pete Lane
Wes Lester
Amy Farris

City employees present were Chief Drew, Clerk Kennedy and Attorney Green. Public Works Director McFrederick absent.

PLEDGE OF ALLEGIANCE

MINUTES: The meeting was called to order and the minutes of December 19th were approved as presented by Councilman Peterson, second by Councilman Winkler. Motion carried by a unanimous vote of the Council present.

AMENDMENTS: On motion by Councilman Lester, second by Councilman Winkler to amend the agenda to add Kevin Asker and Andy McNab as the information came in after the agenda posting deadline. Motion carried by a unanimous vote of the Council present.

VISITORS: Nancy Asker explained the Octoberfest committee wanted to have Octoberfest September 16th, but close streets and heritage square starting the 14th. They would like the roads closed the same as last year and they would like to close South Street from BK Tire to State Street for a car show, they still will have the beer garden and they’d like to close Heritage Square Thursday night after stores closed. They are hoping to have a brewery come for the beer garden.

On motion by Councilman Lester, second by Councilman Peterson to allow Octoberfest to use North State from North Street to Main, South State from Main Street to South Street, also South Street from State to College for closure on September 15th and 16th and close Heritage Square from September 14th-16th. The quilt show and fun run will also be that weekend. They are trying to combine more events with Octoberfest. Motion carried by a unanimous vote of the Council present.

Andy McNab, Grangeville Golf and Country Club requested the remainder of the Webb funds for their well project. On motion by Councilman Lester, second by Councilman Winkler to have the City disburse the rest of the Webb funds to the Country Club. Motion carried by a unanimous vote of the Council present.

Kevin Asker representing Friends of the NRA explained the annual Friends of the NRA Banquet will be held at the Grangeville Elks lodge on February 10th. He is requesting a banner to be hung now until the banquet. On motion by Councilman Winkler, second by Councilman Lester to allow Kevin Asker to hang the Friends of NRA banner from now until February 10th. Motion carried by a unanimous vote of the Council present.

CONSENT AGENDA: On motion by Councilman Lester, second by Councilman Peterson to remove the technical review committee from the consent agenda. Motion carried by a unanimous vote of the Council present.

Councilman Peterson, seconded by Councilman Lester to accept the consent agenda minus the technical review committee.

1. Approve the following Boards and Commissions:

Library Board: David Rauzi (2015 expired-trying to find a replacement), Brett
Rogers (2019), Meleah McCulley (2019), Serena Jackson (2020), Susan Anderson (2020), Amy Farris (liaison)

Planning and Zoning Commission: Michael Cook (2017), Yolanda Stout (2017),
Kevin Asker (2018), Don Kissinger (2017), Lance McColloch (2018)

Snowhaven Expansion Committee: Todd Marek, Mike Sturdevant, Kevin Asker, Paul
Eimers, James Kingma, John Lamb, Mac McBoyle, James Rockwell

ADA Committee: Councilmembers Peterson and Grant, Connie Workman, Dock Stroop,
Lynda Fox, Mark Gravatt

2. Approve the Council Committees for 2017

ROLL CALL VOTE: YES: Farris, Winkler, Lester, Lane, Grant, Peterson. Motion carried.

The Technical Review Committee will be on the next agenda after visiting with Bob Mager and Dan Tackett. This was removed since Dan was on the committee as the fire chief; however Bob is now the fire chief.

GENEALOGY MOVE UPDATE: Councilman Peterson explained Genealogy had a Christmas Lunch in December. They are moving into Jeff Payne’s old office just behind Methodist church. He has volunteered the space with the utilities included. Genealogy wanted to use it for the first meeting of the year. Clerk Kennedy explained they requested help to move just this afternoon from Public Works.

The meeting adjourned at 7:55 P.M.

_________________________________
Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

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