2010 Council Minutes Archive

December 20, 2010 Regular Meeting

The City Council met in regular session on December 20, 2010 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Del Houger
Michael Peterson
Wes Lester
Brian Lorentz
Georgia DeHaas

Councilmembers absent:        

Rob Bentley

City employees present were Chief Quantz, Attorney Green, Public Works Director Gortsema and Clerk Kennedy

The meeting was called to order and the minutes of the December 6th and December 10th meetings were approved as presented by Councilwoman DeHaas, second by Councilman Houger.  Motion carried by a unanimous vote of the Council present.

VISITORS:  Pam Smith with the Post Office requested that a seasonal no parking zone be established on the East side of College Street between Main and First Streets.  She explained that the contractor truck has a hard time backing into the loading dock due to cars parked on east side of the street. She felt the grade of the road combined with the cars parked on the east side is a hazardous situation and there has been cars parked there for more than 30 days.  She also wanted the focus to be on safety and maintaining the road in a better condition.  Councilwoman DeHaas replied that the City has an ordinance that states if vehicles are licensed they can park on the street.  She felt the City Streets should be available for parking for citizens and that it’s the post office’s problem if their lot isn’t designed well enough to allow the truck to access their loading dock.  Councilman Lester felt like Councilwoman DeHaas but stated grocery stores also have freight trucks that back in and he was concerned on the number of requests the City could receive if this one was granted.  Councilman Houger asked how many accidents the delivery trucks have over the last two years.  Pam thought there were three accidents.  The most recent accident was a different driver.  Chief Quantz reviewed the area and stated that the most recent accident had nothing to do with the request for no parking, as the truck was having problems when he turned the corner.  In addition he wasn’t chained up.  Some times the trucks don’t chain up, while others start at Zip Trip and chain up.  Before moving or restricting parking, Chief Quantz felt that drivers should chain up to see if that alleviates most of the problems.  The contract driver usually shows up around 5:45am-6am.  Public Works Director Gortsema stated that typically Public Works plows the paved hills first, then the school areas and business district, all of which takes at least two hours.  The sander runs after the streets are plowed. 

Amanda Pilant was present to request a change of stop sign direction at the intersection of North Meadow, Nezperce and East North 4th.  Public Works Director Gortsema did some research with Jon Watson on the designation of North Meadow as a collector street and determined it wouldn’t affect its classification.  Jon Watson was concerned if the City removed the existing signs on North Meadow that it could create a liability in the future.  His recommendation would be to make it a four way stop if possible.  According to the Manual of Uniform Traffic Control Devices the City needs to meet warrants for what is required.  The manual is a guidance document but also used in the court of law.  The manual talks about not stopping higher volumes of traffic; however safety is considered too.  Mayor Walker stated that if a driver is heading down the hill, the driver would expect to stop because you can’t see that well to the north and south. Amanda explained the hill is a high grade and sometimes slick.  She is careful, but sometimes you can’t stop once you start down the hill.  Councilman Lester asked about City streets that used to be closed during the winter.  Gortsema explained Church and Little China used to be closed and used for sledding.  Over time, the City decided to leave them open year round as sledding accidents occurred.  Councilman Lester commented other City’s put signs of “closed to through traffic”.  Chief Quantz explained that Sgt. Beene responded to an accident at the intersection and while he was there two other vehicles slid through the intersection.  He felt it should be reviewed.  Councilman Houger felt Chief Quantz should do a traffic study on the intersection and the City possibly do more sanding. 

COMMITTEE REPORTS:  Snowhaven Minutes were not submitted for review.  Snowhaven opened December 11th.

BILLS:  The bills in the amount of $390,690.55 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Lorentz.  Motion carried by a unanimous vote of the Council present.

SECONDHAND/JUNK STORE LICENSES:  On motion by Councilman Lorentz, second by Councilman Peterson to approve the secondhand licenses for Ralph Martin, Milton Perry and Stacey Turner.  Motion carried by a unanimous vote of the Council present.

Ralph Martin d/b/a Martin’s Antiques
Milton Perry d/b/a B & B Bargain Store
Stacey Turner d/b/a Beginagains Thrift Store

ITEMS TO NOTE:  Suddenlink will be increasing prices as of December 2010.  The Walco Tonnage Reports through September 2010 were submitted to the Council.

The meeting adjourned at 8:05 P.M.
 _________________________________
Bruce Walker – Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

 

December 10, 2010 Special Meeting

The City Council met in special session on December 10, 2010 at 12:00 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
      
Del Houger
Georgia DeHaas
Brian Lorentz
Wes Lester

Councilmember absent:      

Mike Peterson
Rob Bentley

City employee present was Clerk Kennedy. 

Councilman Lorentz explained that the rate increase with Regence was going to be a 42% increase.  The committee met and came up with a recommendation, based upon quotes provided by Don Solberg, to switch to Blue Cross which only had a 15% increase.  The committee also recommended having employees pay 23% of the dependent portion of the premium, which was determined by the current 8% deduction plus the 15% increase in rates.

On motion by Councilman Lorentz, second by Councilman Lester to accept Blue Cross’s quote for employee health care and the committee recommendation to increase the dependent contribution to 23%.  Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 12:05 P.M.

 _________________________________
Bruce Walker – Mayor

ATTEST:
_________________________
Tonya Kennedy – Clerk

December 6, 2010 Regular Meeting

The City Council met in regular session on December 6, 2010 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
      
Del Houger
Mike Peterson
Georgia DeHaas
Brian Lorentz
Rob Bentley

Councilmember absent:       

Wes Lester     

City employees present were Chief Quantz, Attorney Green and Clerk Kennedy.  Public Works Director Gortsema was absent.

MINUTES:  The meeting was called to order and the minutes of the November 15th meeting were approved as presented by Councilman Houger, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

VISITORS:  A DVD on Idaho County Recycling was played at the meeting and compiled to portray a one year progress report.  The Committee would like to have letters of recommendation to provide with their grant application.

COMMITTEE REPORTS:  The department had 61 cases written, 28 misdemeanor arrests, 11 criminal traffic arrests, 8 traffic infractions, 6 non traffic warning, 1136 service activities, 2 dogs and 0 cats handled.  The Police and Animal Control Report for November 2010 was accepted on motion by Councilman Lorentz second by Councilman Houger.  Motion carried by a unanimous vote of the Council present.

Attorney Green noted that the legal description for that part of Hall Street right of way to be vacated will be provided by Hunter Edwards.  In order to save time, the ordinance could be adopted and then published once the description is provided. 

ORDINANCE NO. 864

(Ordinance No. 864 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, PROVIDING FOR A VACATION OF A PORTION OF THE HALL STREET RIGHT OF WAY, AS IS REFLECTED ON THE RECORDED PLAT OF THE SOUTH ADDITION TO THE CITY OF GRANGEVILLE; PROVIDING AUTHORITY FOR THE MAYOR AND CITY CLERK TO SIGN QUITCLAIM DEEDS OF THE VACATED PORTION OF SAID STREET TO ADJACENT OWNERS; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE PAYMENT OF EXPENSES RELATING TO SAID VACATION TO BE PAID BY THE PETITIONERS IN RELATION TO SUCH REQUESTED VACATION.

On motion by Councilman Lorentz, second by Councilman Houger that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted, pending receipt of Exhibit A.  ROLL CALL VOTE:  YES: DeHaas, Houger, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 864 duly approved and adopted. 

ORDINANCE NO. 865

(Ordinance No. 865 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, PROVIDING FOR A VACATION OF A PORTION OF 9th STREET AND PORTIONS OF THE ALLEY BISECTING BLOCK B IN THE SOUTH ADDITION, AS IS REFLECTED ON THE RECORDED PLAT OF THE SOUTH ADDITION TO THE CITY OF GRANGEVILLE; PROVIDING AUTHORITY FOR THE MAYOR AND CITY CLERK TO SIGN QUITCLAIM DEEDS OF THE VACATED PORTION OF SAID STREET TO ADJACENT OWNERS; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE PAYMENT OF EXPENSES RELATING TO SAID VACATION TO BE PAID BY THE PETITIONERS IN RELATION TO SUCH REQUESTED VACATION.

On motion by Councilman Lorentz, second by Councilman Peterson that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: DeHaas, Houger, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 865 duly approved and adopted.

SEWER PROJECT PAY REQUEST #5, RELEASE OF RETAINAGE:  On motion by Councilwoman DeHaas, second by Councilman Houger, to approve Pay Request #5 to Big Bite Construction in the amount of $18,722.67, pending Public Works Director Gortsema’s review.  Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE:  The Council was provided with copies of ICRMP Loss Reports for 2009 and 2010. 

EXECUTIVE SESSION:  On motion by Councilman Lorentz, second by Councilman Peterson to go into executive session 67-2345 (b) to evaluate a position.  Motion carried by a unanimous vote of the Council present.

No action taken.

The meeting adjourned at 8:50 P.M.

_________________________________
Bruce Walker – Mayor

ATTEST:

 _________________________
Tonya Kennedy – Clerk

 

November 15, 2010 Regular Meeting

The City Council met in regular session on November 15, 2010 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:     

Del Houger
Michael Peterson
Rob Bentley
Wes Lester

Councilmembers absent: 

Brian Lorentz
Georgia DeHaas

City employees present were Chief Quantz, Attorney Green and Clerk Kennedy.  Public Works Director Gortsema was absent.

The meeting was called to order and the minutes of the November 1st meeting were approved as presented by Councilman Houger, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

AGENDA AMENDMENT:  On motion by Councilman Lester, second by Councilman Houger to add discussion for Mike Curtiss on the fire training; the reason being that the incident happened this weekend.  Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING ON THE VACATION OF A PORTION OF SOUTH HALL STREET RIGHT OF WAY:  A public hearing was held on the request to vacate a portion of South Hall Street right of way adjacent to Lot 6, Block B and Lot 7 Block A, South Addition.  Bruce Chapin explained that the property lines along East South 9th Street are off and this vacation will allow the property owners to continue with the process to make the property lines match the historical fence lines.  No other comments were made and the hearing was closed.  An ordinance to vacate that portion of South Hall Street right of way will be drafted for consideration at the December 6th meeting. 

PUBLIC HEARING ON THE PROPOSED AREA OF IMPACT ORDINANCES:  Mayor Walker stated that the City would take comments on the two Area of Impact ordinances that were drafted and available to the public for review and comment.  No comments were made and the hearing was closed. 

VISITORSJim Fogelman was present to submit a list of people in the area that signed showing their displeasure with the condition of Pine Street, including himself.  He stated there is not much difference between summer and winter as there is either mud or dust.  He felt the City needed to do something.  Councilman Lester stated that some years ago, owners along Pine Street were contacted to see if they were interested in participating in a paving project.  At that time, it was not unanimous amongst the property owners. 

Mayor Walker explained to Mr. Fogelman that the majority of the paving in Grangeville had been paid by the property owners, either by LIDs or a private project funded up front by adjacent property owners.  The City cooperates with property owners when they want to move forward to pave a section.  However, if property owners are willing to help fund their property lines, then the City takes care of the City’s footage.  The Council took the position that dust abatement would be cut from the budget during budget shortfall.

Councilman Houger felt sorry for those that were “eating dust” and he knows what people are going through since he too lives on a gravel street where not all the property owners are willing to participate in a paving project.  Times are tough for the whole City and cuts have to be made.

Mayor Walker will talk to one of the property owners in the area to see if they would like to coordinate a possible project.  The City will see if they have any other ideas to fix Pine Street.

Mike Curtiss, 426 North A Street, was present to talk about his house that was damaged during a fire department training burn on November 13th.  His siding was damaged during the burn from the intense heat and a claim was filed with the City Clerk.  When Mike met with the fire chief prior to the burn, he stated he didn’t want water to enter his attic area because of the vent and open soffit but it was ok to wet the siding.  Instead it got back to the fire department that he didn’t want any water on his house.   He had two concerns:  lack of notification to the neighborhood and no policy whether general or written for burning a house down in a residential area.  Only one or two property owners in the neighborhood knew about the scheduled burn.  One neighbor had breathing problems and had to leave until the burn was completed.  Mike felt that it was wrong that notification didn’t have to happen.  If it’s an emergency then no one should get in the way.  However, when it’s not, they need to look at the health and safety of the neighborhood.  The fire department did a great job, but procedure was wrong.

Mayor Walker apologized for any inconvenience and stated he couldn’t speak for the fire chief who was out of town.  The objective of the controlled burn was to be able to have live training without life threatening complications.  The department does have a policy which used to be to burn just because.  Now the department tries to evaluate and make sure it is safe and a good thing and controllable.  It didn’t turn out that way.  He appreciated Mike bringing it to the City’s attention and the department will do their best to have learned from this experience.

COMMITTEE REPORTS:  On motion by Councilman Lester, second by Councilman Houger to accept the Snowhaven Minutes of November 4, 2010.  Motion carried by a unanimous vote of the Council present.

BILLS:  The bills in the amount of $321,378.68 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

GET ACQUAINTED ISSUE:  Discussion occurred whether the City should participate in the Get Acquainted issue for 2011.  Councilman Peterson commented that with new personnel it would be nice to have picture in the issue.  The size of the ad, ranging from quarter page to full page was discussed.  On motion by Councilman Houger, second by Councilman Lester to buy a full page ad in the Get Acquainted Issue.  Motion carried by a unanimous vote of the Council present.

IDA-LEW CONTRIBUTION:  Clerk Kennedy explained that an IDA-LEW invoice was received requesting a $3,000.00 contribution; however, she didn’t believe a decision had been made during the budget sessions on whether to contribute $2,000.00 or $3,000.00.  On motion by Councilman Lester, second by Councilman Bentley to contribute the $2,000.00 budgeted to IDA-LEW for 2010-11 year.  Councilman Peterson commented that he’d like to see the amount raised to $2,500.00 since they aren’t getting money from the state this year.  Motion carried by a unanimous vote of the Council present.

ORDINANCE NO. 862:  On motion by Councilman Lester, second by Councilman Peterson to suspend the rules and read Ordinance No. 862 by title only.  ROLL CALL VOTE:  YES: Houger, Lester, Bentley, Peterson.  NO:  none.  The motion passed. 
 
ORDINANCE NO. 862

(Ordinance No. 862 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, REPEALING TITLE 10, CHAPTER 9, AREA OF CITY IMPACT; DEFINING THE GEOGRAPHIC AREA OF CITY IMPACT; PROVIDING THAT ALL ORDINANCES AND PARTS THEREOF IN CONFLICT WITH THIS ORDINANCE ARE HEREBY REPEALED; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION WITH PASSAGE OCCURRING AFTER A HEARING BEFORE THE GRANGEVILLE PLANNING AND ZONING COMMISSION, AND A HEARING BEFORE THE CITY COUNCIL, AND AFTER APPROVAL BY THE IDAHO COUNTY COMMISSIONERS AFTER HEARING, AS PROVIDED BY LAW.

On motion by Councilman Lester, second by Councilman Peterson that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Houger, Lester, Bentley, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 862 duly approved and adopted.

ORDINANCE NO. 863:  On motion by Councilman Lester, second by Councilman Peterson to suspend the rules and read Ordinance No. 863 by title only.  ROLL CALL VOTE:  YES: Houger, Lester, Bentley, Peterson.  NO:  none.  The motion passed.

ORDINANCE NO. 863

(Ordinance No. 863 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, ESTABLISHING PLANS AND ORDINANCES FOR THE AREA OF IMPACT AROUND THE CITY OF GRANGEVILLE; PROVIDING THAT ALL ORDINANCES AND PARTS THEREOF IN CONFLICT WITH THIS ORDINANCE ARE HEREBY REPEALED; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION WITH PASSAGE OCCURRING AFTER A HEARING BEFORE THE GRANGEVILLE PLANNING AND ZONING COMMISSION, AND A HEARING BEFORE THE CITY COUNCIL, AND AFTER APPROVAL BY THE IDAHO COUNTY COMMISSIONERS AFTER HEARING, AS PROVIDED BY LAW.

On motion by Councilman Lester, second by Councilman Houger that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Houger, Lester, Bentley, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 863 duly approved and adopted.

On motion by Councilman Lester, second by Councilman Houger to create a summary of Ordinance No. 863 for publication.  Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE:  Suddenlink will be increasing prices as of December 2010.

The meeting adjourned at 8:45 P.M.
_________________________________
Bruce Walker – Mayor

ATTEST:
_______________________
Tonya Kennedy – City Clerk

November 01, 2010 Regular Meeting

The City Council met in regular session on November 1, 2010 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
      
Del Houger
Mike Peterson
Wes Lester
Georgia DeHaas

Councilmember absent:
       
Brian Lorentz
Rob Bentley

City employees present were Public Works Director Gortsema, Chief Quantz, Attorney Green and Clerk Kennedy. 

MINUTES:  The meeting was called to order and the minutes of the October 18th meeting were approved as presented by Councilwoman DeHaas, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

VISITORS:  Tera Hill was not present, but Councilwoman DeHaas stated her request was to ask the City to pay for the Christmas tree lighting at Pioneer Park again this holiday season.  On motion by Councilwoman DeHaas, second by Councilman Peterson to pay the bill for Christmas lighting at Pioneer Park for December 2010.  Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS:  The department had 82 cases written, 17 misdemeanor arrests, 3 criminal traffic arrests, 10 traffic infractions, 2 non traffic warning, 1450 service activities, 5 dogs and 1 cat handled.  The Police and Animal Control Report for October 2010 was accepted on motion by Councilman Houger second by Councilman Lester.  Motion carried by a unanimous vote of the Council present.

The Snowhaven Minutes of October 7, 2010 were accepted on motion by Councilman Houger, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

Councilwoman DeHaas made a motion, second by Councilman Peterson to accept the Planning and Zoning Minutes of October 14, 2010 and appoint Ed Eckert to a 3 year term on P&Z expiring 12/3/13 .  Motion carried by a unanimous vote of the Council present.

Mayor Walker appointed Ed Eckert to P&Z for a three year term.

WASTEWATER PLANT MEETING UPDATE:  Mayor Walker, Public Works Director Gortsema, Walter Steed, Howard Lunderstadt, Amy Uptmor and Cory Baune met in Lewiston to try to determine where the City is for the project and what type of funding is available.  Walter Steed has to submit the grant application by November 19th and this is a budget that could be submitted.  The budget maximizes the grant money from Rural Development (25% of the total when added to $3.5 million) and maximizes Block Grant money.  It allows the City to do phosphorous filtration and solids dewatering, with buildings for both, and next years sewer line replacement project.  With this budget, the rate increase is $12.55/month; however the bond is not paid back until one year after the project is completed, which could be late in 2012 or early in 2013.  Most likely there could be an annual increase which would provide enough funding for the bond repayment as normally the City increases 6% annually.  The City could reduce the loan amount to $3 million which brings the monthly amount down, but that doesn’t maximize the grant money available and Walter stated that if the budget changes then the block grant amount could be at risk.  The interest rate expected is 3.25%-3.5%; the monthly rate increase numbers were based off 3.5%.

J-U-B SEWER CONTRACTS:  On motion by Councilman Lester, second by Councilwoman DeHaas to accept and authorize J-U-B contract for the 2011 Sewer replacement project in the amount of $105,200.  ROLL CALL VOTE:  YES: DeHaas, Houger, Lester, Peterson.  NO:  none.  The motion passed.  

CAFETERIA PLAN:  On motion by Councilman Lester, second by Councilman Houger to adopt AFLAC’s Flex One flexible benefit plan.  Motion carried by a unanimous vote of the Council present.

PAY REQUEST FOR EECBG:  Public Works Director explained that this is a partial payment from the Energy Efficiency Block Grant for work done at Cash Well.  Councilman Houger made a motion, second by Councilman Peterson to authorize payment to Challenger Company Inc. in the amount of $17,803.24.  Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE

The meeting adjourned at 8:00 P.M.

_________________________________
Bruce Walker – Mayor

ATTEST:
_________________________
Tonya Kennedy – Clerk

October 18, 2010 Regular Meeting

The City Council met in regular session on October 18, 2010 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
Del Houger
Michael Peterson
Brian Lorentz
Rob Bentley
Georgia DeHaas
Wes Lester

City employees present were Public Works Director Gortsema, Chief Quantz, Attorney Green and Clerk Kennedy.

The meeting was called to order and the minutes of the October 4th meeting was approved as presented by Councilwoman DeHaas, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

VISITORS Jeff Kutner, Chamber of Commerce representative, and Mary Jahn were present to request permission to place Northwest Passage Scenic Byway signs at Heritage Square.  Northwest Passage Scenic Byways received a grant to install kiosks in area communities.  They originally had a location on Main Street by US Bank and they found out with federal funds it couldn’t go on private property unless they had a permanent easement.  They ended up looking at Heritage Square as on option for the signs and came up with two ideas:  Option #1 by the pond and Option #2 in the opening of the wall facing Main Street.  The Chamber will provide the install and maintenance on the signs.  Councilwoman DeHaas was concerned with the possibility of the signs being vandalized.  Mayor Walker thought the fountain looked nice as is and would like to leave it as is.  Councilman Bentley thought Option #2, which had the signs mounted in the wall opening, would be the best option.  On motion by Councilman Lorentz, second by Councilman Bentley that the City agrees with the Chambers Option #2 as presented and asked them to proceed.  Motion carried.  Councilwoman DeHaas voting no.

COMMITTEE REPORTS:  Public Works Director Gortsema explained that the change order is a decrease in project cost of $17,373.40, which includes quantity adjustments.  On motion by Councilman Lorentz, second by Councilman Lester to approve change order #3 on the sewer project.  Motion carried by a unanimous vote of the Council present.

BILLS:  The bills in the amount of $372,417.75 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

SURPLUS:  On motion by Councilman Lester, second by Councilman Houger to surplus the old library couch set.  Motion carried by a unanimous vote of the Council present.

POLICE SALARY SCHEDULE ADOPTION:  Clerk Kennedy explained that the police salary schedule was reviewed and approved during budget; however the schedule should be formally adopted by the Council.  On motion by Councilman Houger, second by Councilman Lorentz to accept the police salary schedule as discussed during budget.  Motion carried.  Councilman Lester voting no.

WRITE-OFFS:  Councilman Lester, second by Councilman Peterson to write off the non-collectible utility accounts in the amount of $132.28.  Motion carried by a unanimous vote of the Council present.

LETTER OF SUPPORT:  On motion by Councilman Lester, second by Councilman Houger to write a letter of support for the Prairie Community Library to host a Smithsonian Traveling Exhibition called “The Way We Worked”.  Motion carried by a unanimous vote of the Council present.

GENEALOGY ROOM:  Mayor Walker explained that Clerk Kennedy found in the minutes where the Library traded space with the police department.  Based upon that trade, Mayor Walker suggested that the Library decide what they would like to do with the Genealogy Room.  Clerk Kennedy provided background information on the building.  The library was built in 1964 with a federal grant of $17,500, City general fund monies of $9,500 and other funds as yet not determined through minutes.  The general ledger accounts were not reviewed.  An addition was built to the east of the library in the mid to late 70s as the new city hall building.  Attorney Green stated that State Statute states that donations to the library or donations of property can only be used for library purposes.  Councilman Lester felt Genealogy was a good thing.  They have used the room well and he felt they should be able to stay there until the City needs the space.  On motion by Councilman Lester, second by Councilwoman DeHaas to let Genealogy stay in the room at this time.  Councilman Lorentz agreed with Councilman Lester, but after hearing what Genealogy provides and does, he felt the logical location would actually be the Historical Museum or St Gertrudes.  He would like to see them work towards marrying the Genealogy Society with the museum because it seems like a better fit.  Councilman Peterson stated that they have tried to talk to the museum but there is no room and they aren’t open very often so there wouldn’t be much access.  They haven’t checked with St. Gertrude’s Museum.  Mayor Walker agreed with Councilmen Lester and Lorentz but also felt the Library should decide what the space should be used for.  Councilman Houger’s concern is that if the City allows the Library to make the decision and then down the road the City needs the room, then the Library would get to make that decision.  Councilman Lester felt the problem started in 1998 when the Council gave permission to mix and match the old library building with the new City Hall building that was built in the 70s.  The grant paid a portion of the old building, not the new building.  He felt it is still City owned property and the Council still has as say.  Motion carried by a unanimous vote of the Council present.

FESTIVAL OF TREES DONATION:  On motion by Councilman Lorentz, second by Councilman Houger to donate a family season pool pass to the Festival of Trees.  Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE:  CEDA’s Quarterly report for July 1, 2010 – September 30, 2010 was provided to the Council.

Chief Quantz stated that the new officer, Paul Orgish, is doing well on his own and has good judgment.  He currently drives a 2003 Impala to and from work.  The magnetic stickers are taken off when he leaves the City and they are put back on when he returns. 

The meeting adjourned at 8:10 P.M.
 

 _________________________________
 Bruce Walker – Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

October 04, 2010 Regular Meeting

The City Council met in regular session on October 4, 2010 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
Del Houger
Mike Peterson
Brian Lorentz
Rob Bentley
Wes Lester
Georgia DeHaas

City employees present were Public Works Director Gortsema, Chief Quantz, Attorney Green and Clerk Kennedy. 

MINUTES:  The meeting was called to order and the minutes of the September 20th meeting were approved as presented by Councilwoman DeHaas, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

VISITORS:  Judy Jeffery, a Quilt Club member explained how active the club is in the community.  They provide quilts to various organization and individuals.  They need to advertise for their quilt show and they would like the Council to reconsider their banner policy for next year.  They felt the banners could share space or be taken up and down.  Relay for Life was also represented at the meeting.   

Sheryl Nuxoll was present to get permission to have a prayer rally, to have God’s mercy on the nation prior to election, on October 16th, starting at 11:00 a.m. at Pioneer Park and then proceeding to the Courthouse where ministers will lead a couple prayers and some patriotic songs.  On motion by Councilwoman DeHaas, second by Councilman Houger to allow the prayer rally on October 16th, at 11:00 a.m. starting at the park and proceeding to the courthouse. Motion carried by a unanimous vote of the Council present.  Chief Quantz will work out the details.

COMMITTEE REPORTS:  The department responded to 125 calls for service.  There were 100 cases written, 32 misdemeanor arrests, 6 felony arrest, 29 citations, 13 written warnings issued, 8 dogs and 3 cats handled.  The Police and Animal Control Report for September 2010 was accepted on motion by Councilman Lorentz second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

AUDIT CONTRACT:  On motion by Councilman Lorentz, second by Councilman Lester to authorize the Mayor and City clerk to sign the audit contract with Gibbons Scott and Dean for fiscal year ending 9/30/10. ROLL CALL VOTE:  YES: DeHaas, Houger, Lester, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.

INDIRECT ACCESS AGREEMENT FOR ILETS (TELETYPE):  On motion by Councilman Houger, second by Councilman Peterson to authorize the Chief to sign the indirect access agreement with ILETS.   ROLL CALL VOTE:  YES: DeHaas, Houger, Lester, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.

KIDS KLUB DONATION REQUEST:  On motion by Councilman Lester, second by Councilman Houger to donate ten individual season passes to Kids Klub for their fundraiser.  Motion carried by a unanimous vote of the Council present.

VARIANCE WELL REQUEST IN AREA OF IMPACT FOR SCHOO:  Nolan Schoo is building a house at the end of South Florence, to the South of Wayne MacGregor’s house.  He has approximately 18 acres and plans to irrigate a fair portion of the area.  He is planning to install septic and would like to get a variance on drilling a well due to the distance away from the City’s line, the pressure in the area and the amount of City water supply that would be used. 

Public Works Director Gortsema stated that the pressure at the corner of South Florence and 7th Street (by Mike Countryman) is 37.5 psi; the Schoo’s would be at that or less for pressure at the approximate building site.  The pressure does meet the state minimum, but could be a problem for the Schoo’s.  The City’s water supply is not an issue.  Mayor Walker explained that the City will provide an opinion to the County but felt if the City recommended the variance it should emphasize that it is based upon the pressure, not the cost or supply.  On motion by Councilman Lester, second by Councilman Lorentz to recommend to the County, to let Nolan & Dawn Schoo drill a well on their property at the end of South Florence based on the low City water pressure in that area.  Motion carried by a unanimous vote of the Council present.  Public Works Director Gortsema will forward a letter of recommendation to the County. 

ITEMS TO NOTE:  The Council received the CEDA 3rd Quarter Activity Report.

The meeting adjourned at 8:00 P.M.

 _________________________________
 Bruce Walker – Mayor

ATTEST:
_________________________
Tonya Kennedy – Clerk

 

September 20, 2010 Regular Meeting

The City Council met in regular session on September 20, 2010 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
     
Del Houger
Michael Peterson
Brian Lorentz
Rob Bentley
Georgia DeHaas
Wes Lester

City employees present were Public Works Director Gortsema, Chief Quantz, Attorney Green and Clerk Kennedy.

The meeting was called to order and the minutes of the September 7th meeting was approved as presented by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

VISITORS Eve McColloch with the Grangeville Farmers Market asked if the Council would consider letting the Farmers Market move to Pioneer Park for next season.  Many vendors and customers have requested this, as it gets very hot at Heritage Square and there is no place for kids to play.  Public Works Director Gortsema stated that he was concerned about the wear and tear at the park.  It is hard for the grass to recoup.  Councilwoman DeHaas stated that there is no driving in the park, so it would be more difficult for setup and take down.  DeHaas questioned whether they had considered a weeknight instead.  Eve explained that at this time the vendors prefer Saturday.  At this time, the Council was not in favor of having the Market at the park.

Teresa Holcomb stated that they would like to have a neighborhood BBQ on September 25th from 3:00 p.m. – 6:30 p.m. on Maple Street and Dawn Drive.  They have a lot of new neighbors and about 30 children and would like to close the street from Maple Street about 200’ to the South end of the driveway at 607 Dawn Drive for safety reasons.  Chief Quantz talked to Teresa and felt her plan was reasonable and a great idea.  On motion by Councilwoman DeHaas, second by Councilman Peterson to grant Teresa Holcomb’s request to close that portion of Maple Street up Dawn Drive from 3:00 p.m. – 6:30 p.m. on September 25th.  Motion carried by a unanimous vote of the Council present.

Brian Lorentz explained that Columbia Grain recently took out a building permit for an overhead bin which triggered installation of sidewalks.  The area doesn’t have sidewalks and for safety he doesn’t want people walking in that area.  On motion by Councilman Lester, second by Councilman Bentley to grant an indefinite sidewalk waiver to Columbia Grain because there are no sidewalks in that area and it is an industrial zone.  Motion carried by a unanimous vote of the Council present.

Mickey Emmert with Community Action Partnership was present to invite the Council to Kamiah for the “A Poverty Simulation and A Bridges Out of Poverty” seminar on October 16th. 

COMMITTEE REPORTS:  Public Works Director Gortsema explained that the sewer project is complete and this pay request to Big Bite covers everything except the retainage and a portion withheld for paving.  On motion by Councilman Lorentz, second by Lester to approve pay request #4 for Big Bite Construction.  Motion carried by a unanimous vote of the Council present.

BILLS:  The bills in the amount of $324,712.86 were approved and ordered paid out of their respective funds, on motion by Councilman Lorentz, second by Councilman Lester.  Motion carried by a unanimous vote of the Council present.

EVERGREEN SUITES SEWER REFUND REQUESTEvergreen Suites has been charged for 10 sewer units for many years and they actually only have 9 units.  Sandra Eimers has requested that the City refund her the amount overpaid for the last 10 years and 10 months.  Attorney Green explained that if the City billed in error, the statute of limitations is 4 years; there is no compensation after 4 years.  Mayor Walker explained that the City was not informed as to the number of units so it was an honest mistake.  Councilman Lester pointed out that if the City had been undercharging, the City wouldn’t go back in the past to collect the last 10 years.  Councilman Lorentz questioned how the amount being charged to the renters was determined.  Sandra explained that the utilities were included in the rent.  Mayor Walker tried to clarify Lorentz’s question by stating that rent is based upon expenses, so although the landlord pays the utilities, that expense has been included in the rent.  He then asked if she reduced her renters’ bill in August after the City corrected the amount charged.  Sandra stated she did not because rates increased.  Councilwoman DeHaas responded that there is a responsibility on both parties, but since the billing has been corrected as of August; that is all the City can do.  Councilman Bentley agreed with DeHaas and stated that the City could not go backwards.  Mayor Walker stated that based on no further comments or discussion, the request for reimbursement was denied.

ITEMS TO NOTE

The meeting adjourned at 8:30 P.M.
 

 _________________________________
 Bruce Walker – Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

September 07, 2010 Regular Meeting

The City Council met in regular session on September 7, 2010 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
     
Del Houger
Mike Peterson
Brian Lorentz
Rob Bentley
Wes Lester

Councilmember absent:  Georgia DeHaas

City employees present were Public Works Director Gortsema, Chief Quantz and Administrative Assistant Crea.  Attorney Green and Clerk Kennedy were absent.

MINUTES:  The meeting was called to order and the minutes of the August 16th meeting were approved as presented by Councilman Lorenz, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

AMENDMENTS:  none

BUDGET HEARING FOR THE 2010-2011 BUDGET:  Mayor Walker read the expenditures for the proposed 2010-2011 budget.  It was noted that the Street Fund and Snowhaven Fund both had fee increases greater than 5%.  Mayor Walker asked for comments; none given. 

VISITORS:  Justin Erickson with Idaho County Sheriff’s Department is in the process of writing a grant and he presented an inmate worker program and explained there would be no monetary reimbursement by the City.  It is a volunteer program and the City would provide the supplies only.  Chief Quantz asked who would participate and Justin explained that only inmates that had misdemeanors and background checks completed would be able to participate.  He is requesting a letter of support be submitted with the grant application.  Councilman Lester made a motion, second by Councilman Lorentz that the City support the program and for Chief Quantz to write a letter of support for the grant.  Motion carried by a unanimous vote of the Council present. 

Property owner Joe Lothspeich, requested that the designated handicap parking spot at136 North State Street be removed.  The office was previously used for a doctor’s office and the designation is no longer valid.  On motion by Councilman Lester, second by Councilman Houger to remove the handicap parking space at 136 N. State Street, for the City to take down the sign and post and have Public Works Director Gortsema and Joe Lothspeich determine who will paint the curb.  Motion carried by a unanimous vote of the Council present. 

Charlene Fenelon was present to ask for a transfer of the beer & wine license from The Gallery to Padge LLC d/b/a Padges’s Place.  Councilman Lorentz made a motion, second by Councilman Peterson that the transfer be approved.  Motion carried by a unanimous vote of the Council present. 

Angela Riener was present to receive permission to hold a silent demonstration on October 3rd from 2:30 p.m.-3:30 p.m. on Main Street.  National Life Chain Day is the 1st Sunday in October, which is October 3rd.  Those participating will meet at the city park at 2:00 p.m. for instruction prior to moving downtown.  They will hold signs approximately 20 feet apart but will not speak.      Chief Quantz explained that Angela had provided a plan for managing this type of demonstration and it was approved by the police department.  Councilman Lester made a motion, second by Councilman Peterson to approve the demonstration.  Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS:  The department responded to 149 calls for service.  There were 92 cases written, 43 misdemeanor arrests, 3 felony arrest, 29 citations, 7 written warnings issued, 5 dogs and 1 cat handled.  The Police and Animal Control Report for August 2010 was accepted on motion by Councilman Lester second by Councilman Houger.  Motion carried by a unanimous vote of the Council present.

WWTP MEETING:  Public Works Director Gortsema informed the Council of a meeting with J-U-B and Rural Development tomorrow at City Hall to discuss the project schedule and funding requirements. 

COLLEGE TUITION PROGRAM:   Chief Quantz provided information about an online college education service provided by Columbia Southern University, in which there is no obligation for the City to participate; however, the City employees would get a reduced rate for college credits if the City signs the Learning Partnership Memorandum of Understanding.  On motion by Councilman Lorentz, second by Councilman Houger to authorize the mayor to sign the Memorandum of Understanding with CSU.  Motion carried by a unanimous vote of the Council present.

ENERGY BLOCK GRANT BID FOR CITY HALL: Public Works Director Gortsema recommended accepting the low bid with Schacher Construction on the windows and doors project of City Hall.  On motion by Councilman Lorentz, second by Councilman Peterson to accept the low bid for the door and window replacement at City Hall with the exclusion of the Council Chambers door.  ROLL CALL VOTE:  YES: Houger, Lester, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.

ENERGY BLOCK GRANT BID FOR CASH WELL:  Public Works Director Gortsema recommended accepting the low bid with Challenger for Cash Well improvements.  On motion by Councilman Lester, second by Councilman Houger to accept the low bid from Challenger Construction for $24,987 on Cash Well improvements and authorize the mayor to sign the contract.  ROLL CALL VOTE:  YES: Houger, Lester, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.
 
RATIFICATION OF NORTHWEST MANAGEMENT CONTRACT FOR TIMBER SALE:  On motion by Councilman Lorentz, second Councilman Peterson to ratify the signing of the contract with Northwest Timber Management for the Timber Sale on the watershed.  ROLL CALL VOTE:  YES: Houger, Lester, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.

GENEALOGY ROOM RENT DISCUSSION:  Mayor Walker brought up discussion on the idea of renting out the room Genealogy currently uses upstairs by the Library.  Ida-Lew is looking for a place to rent and asked the Mayor if the City had any space available.  Approximately ten Idaho County Genealogical Society members attended the meeting to show support to stay in the room.  Carol Sue Hauntz has been the president of the Genealogy Society for 6.5 years and thanked the Council for the use of the room, also voicing the importance of the work that the Society does for those doing genealogical research.  There were 120 visitors last year.  The information is provided as a public service, although some small donations are received.  Myrna DeHaas also thanked the Council for the use of the room and explained that it is a good fit as the items need to be monitored and it fits in with the use of the library.  She asked that they be allowed to stay in the room.  Mayor Walker asked that those items discussed be taken under consideration and then discussed at a future meeting. 

APPROPRIATION ORDINANCE FOR 2010-11:

ORDINANCE NO. 861

(Ordinance No. 861 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2010, APPROPRIATING THE SUM OF $9,273,850.00 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF GRANGEVILLE FOR SAID FISCAL YEAR; AUTHORIZING A LEVY OF SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATIONS ARE MADE.

On motion by Councilman Lorentz, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Houger, Lester, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 861 duly approved and adopted.

ITEMS TO NOTE:  none

The meeting adjourned at 9:10 P.M.

_________________________________
Bruce Walker – Mayor

ATTEST:

_________________________
Elaine Crea – Administrative Asst.

 

August 16, 2010 Regular Meeting

The City Council met in regular session on August 16, 2010 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Del Houger
Michael Peterson
Brian Lorentz
Rob Bentley
Georgia DeHaas
     
Councilmembers absent:       

Wes Lester

City employees present were Public Works Director Gortsema, Chief Quantz, Attorney Green and Clerk Kennedy.

The meeting was called to order and the minutes of the August 2nd and August 4th meetings were approved as presented by Councilwoman DeHaas, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

AGENDA AMENDMENT:  Councilman Lorentz made a motion, second by Councilman Houger to amend the agenda to include discussion on the Wastewater Plant phosphorus project.  Motion carried by a unanimous vote of the Council present.

VISITORSTera King, Northwest Management was present to discuss a proposed timber sale on the watershed.  Northwest Management and Public Works Director Gortsema walked through the area on the watershed around the 4th of July.  Northwest Management talked to Clearwater Paper to see if there would be an opportunity to chip the dead standing and fallen trees but it is not economically feasible.  If prices were to come up to $40/ton then maybe it would work.   

The second option is a timber sale.  The time frame would take about 2.5 months for the harvest, and they would need a road use agreement with Prairie Land and Timber.  They could start the project in the fall and/or winter, depending on the weather.

Jerry Zumalt with Idaho County explained that the County received a three month extension on the fuel break grant that was going to expire in August.  They could start that project right away with a local contractor and have it done with a hand crew.

The Council decided to leave the project in Northwest Management’s hands to move forward with a harvest this fall or next summer.

Justin Wilson of TD&H Engineering provided an update on the services TD&H can provide. 

Cristy Facey with the Grangeville Christian Church requested permission to close West South 1st Street for their fall round up.  On motion by Councilman Lorentz, second by Councilman Houger to close West South 1st Street from Idaho Avenue to A Street for their round up on September 12th, from 8:00 a.m. to 4:00 p.m.  Motion carried by a unanimous vote of the Council present. 

COMMITTEE REPORTS:  Councilwoman DeHaas updated the Council on the ADA Committee meeting and their recommendations.  One concern that was voiced was making sure businesses that are remodeling follow ADA requirements.  The committee also suggested painting yellow stripes in front of the curb cuts at the City Park on South First Street and the Elementary School on Court Street and were accepted on motion by Councilman Lorentz, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

On motion by Councilwoman DeHaas, second by Councilman Houger to approve Pay Request #3 for the sewer project in the amount of $56,939.86.  Motion carried by a unanimous vote of the Council present.

BILLS:  The bills in the amount of $289,600.60 were approved and ordered paid out of their respective funds, on motion by Councilman Lorentz, second by Councilwoman DeHaas.  Motion carried by a unanimous vote of the Council present.

SURPLUS:  Chief Quantz asked to surplus a fully automatic assault rifle with a value between $5,000-$6,000 and the 2004 Chevy Impala, valued about $5,700.  The department has no need for the rifle and the buyer must have class three federal fire arms license.  The Chief has been in contact with Peck Guns and is looking at options of a cash sale or an offset with trading for other items the police department may need.   The Chief also asked the Council to suspend the regular surplus regulations for the rifle as qualified buyers are limited.  On motion by Councilman Lorentz, second by Councilman Houger to surplus the 2004 Chevy Impala as per the surplus resolution and authorize the Chief to sell the automatic rifle as discussed.  Motion carried by a unanimous vote of the Council present.

WASTEWATER PLANT PHOSPHORUS PROJECT DISCUSSION:  Public Works Director Gortsema and Bob Klecha met with J-U-B and members of the design team and came up with three options that the City needed to consider and then decide upon for the Wastewater Plant Project. 

Choice 1:  Bid and build the project.  It would be ready to advertise in October and would assume a January start date.  There could be a problem with weather and there would be less than a 25% chance of being in operation by July 2011.

Choice 2:   Use multiple contracts for the project.  Bid the project in mid-September for underground utility and contract work.  While this was happening, work with equipment contractors.  This would be the best chance of being operational by July 2011 at a 50% chance. 

Choice 3:  Work toward purchasing filter equipment and then build around it.  It would be a similar timeframe as Option 1 but it would be hard to competitively bid with USDA funds.

Mayor Walker commented that the City wants the project done as soon as possible.

COUNCIL MEETING CHANGE:  On motion by Councilman Bentley, second by Councilman Peterson to move the September 6th meeting to Tuesday September 7th due to Labor Day.  Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE:  The 2010-11 budget hearing is September 7, 2010.

The meeting adjourned at 8:15 P.M.
 

_________________________________
Bruce Walker – Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

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