2011 Council Minutes Archive

January 3, 2011 Regular Meeting

The City Council met in regular session on January 3, 2012 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
Del Houger
Mike Peterson
Brian Lorentz
Wes Lester
Shelley Dumas

Councilmember absent:
Georgia DeHaas
 Rob Bentley

City employees present were Attorney Green, Public Works Director McFrederick, Chief Drew and Clerk Kennedy. 

MINUTES:  The meeting was called to order and the minutes of the December 19th meeting were approved as presented by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

AGENDA AMENDMENT:  none

VISITORSCory Baune, J-U-B, reviewed the rebid information for the 2011 WWTP Upgrades.  The target rebid is $4.9 million instead $4.4 million.  Cory talked about potential savings in the new bid process.  The contract documents show the following:

Base bid:  Filtration
Additive Alternatives:
• #1 Building Extension for Dewatering Equipment
• #2 Dewatering Equipment and Related Items for Dewatering Process
• #3 Non-Potable Water (NPW) Pump System, Piping and Related Items for NPW System

Based upon review by Rural Development, the tentative bid opening is February 8, 2012 with final completion no later than June 2013.

Mike Cook with the Idaho County Airport, was present to discuss changes to Joint Ordinance #19 on Airport Regulations that the City and County previously adopted in 1983.  He provided a new map and a copy of the old ordinance with updated changes, asking that the City to adopt the new FFA regulations based upon the airport’s classification.  Attorney Green will meet with the County Attorney MacGregor to determine the process the City and County will use. 

OATHS OF OFFICE:  At this time the following newly elected officials of the City of Grangeville, Councilmembers Brian Lorentz, Michael Peterson and Shelley Dumas were sworn into office by Clerk Kennedy and the official oaths were duly executed and filed.  Each one was then presented with a Certificate of Election.

A motion was made by Councilman Lorentz, second by Councilman Houger to nominate Councilman Lester, President of the Council.  Nominations were closed per motion by Councilman Lorentz, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present to elect Councilman Lester President of the Council.   

Consent Agenda:  Councilman Lester, seconded by Councilman Houger to accept the consent agenda as read. 

  1. Approve the following Boards and Commissions:

  Library Board:  Carol Kinzer (2012), Angie Green (2016), Shirley Lane (2013),
  Joan Hall (2014), David Rauzi (2015)

  Planning and Zoning Commission:  Wilmer Seaver (2014), Michael Cook (2014), Ed
  Eckert (2013), Yolanda Stout (2014), Mike Sturdevant (2012), Jessica Wells (2014),
  Kevin Asker (2012)

  Snowhaven Ski Board:  James Kingma, Jerry Hill, Judy Purdy, Pauline Sullivan, Brian
  Lorentz

  Snowhaven Expansion Committee:  Todd Marek, Mike Sturdevant, Kevin Asker, Paul
  Eimers, James Kingma, John Lamb, Mac McBoyle, James Rockwell

  ADA Committee:  Councilmember Peterson, Connie Workman, Dock Stroop,
  Lynda Allen, Mark Gravatt

  Technical Review Committee:  Mike Sturdevant, Tim Kaschmitter and Dan Tackett
  
  2. Approve the Council Committees for 2012

3. Police and Animal Control Report December 2011:  The department had 44 cases written, 0 felony arrests, 12 misdemeanor arrests, 13 citations, 4 written warnings, 1177 service activities, 4 dogs and 0 cats handled. 

ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Peterson.    The motion passed. 

WWTP REBID:  On motion by Councilman Lorentz, second by Councilman Peterson to advertise for bids on the 2011 WWTP Improvements.  Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:02 P.M.

_________________________________
Bruce Walker – Mayor

ATTEST:

_______________________
Tonya Kennedy – Clerk

 

December 19, 2011 Regular Meeting

The City Council met in regular session on December 19, 2011 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
Del Houger
Mike Peterson
Brian Lorentz
Georgia DeHaas
Wes Lester
 
Councilmember absent:
Rob Bentley

City employees present were Chief Drew, Attorney Green and Clerk Kennedy. 

MINUTES:  The meeting was called to order and the minutes of the December 5th meeting were approved as presented by Councilwoman DeHaas, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

AGENDA AMENDMENTS:  none

VISITORS:  Kevin Asker was present requesting permission to mail a donation letter to area citizens with language on the tax deductible status of the City for construction of the disc golf course.  He would like to run the donations and expenses through the City funds for the disc golf course improvements at Lions Park.

On motion by Councilman Lester, second by Councilman Houger to allow Kevin Asker and the Lions Club to run donation funds through the City for the disc golf course at the Lions Park.  Motion carried by a unanimous vote of the Council present. 

COMMITTEE REPORTS:  The Snowhaven Minutes from December 1, 2011 were accepted on motion by Councilman Lorentz, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

BILLS:  The bills in the amount of $238,902.19 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

COUNCIL MEETINGS 2012:  The list of regular meeting dates for 2012 are as follows:

1/3/12 1/17/12
2/6/12 2/21/12
3/5/12 3/19/12
4/3/12 4/16/12
5/7/12 5/21/12
6/4/12 6/18/12
7/2/12 7/16/12
8/6/12 8/20/12
9/4/12 9/17/12
10/1/12 10/15/12
11/5/12 11/19/12
12/3/12 12/17/12

The Regular Council Meeting dates for 2012 were accepted on motion by Councilman Houger, second by Councilman Lester.  Motion carried by a unanimous vote of the Council present.

SECONDHAND/JUNK STORE LICENSES:  On motion by Councilwoman DeHaas, second by Councilman Lester to approve the secondhand licenses for Ralph Martin, Milton Perry and Sherry Joliff.  Motion carried by a unanimous vote of the Council present.

Ralph Martin d/b/a Martin’s Antiques
Milton Perry d/b/a B & B Bargain Store
Sherry Joliff d/b/a Sherry’s Closet Treasure Thrift Store

APPOINTMENT OF POLICE CHIEF:  Mayor Walker appointed Morgan Drew as the new Chief of Police for the City of Grangeville effective December 19th.  On motion by Councilwoman DeHaas, second by Councilman Lester to confirm the Mayor’s appointment of Morgan Drew as the Chief of Police, effective December 19, 2011.  Motion carried by a unanimous vote of the Council present.

SPECIAL MEETING:  Clerk Kennedy explained that a special meeting may be necessary in January to adopt an ordinance needed for the water bond refunding.  On motion by Councilman Lester, second by Councilman Peterson to set January 9th at noon for a special meeting on the water bond refunding.  Motion carried by a unanimous vote of the Council present.

VEHICLE POLICY DISCUSSION:  A draft vehicle policy was presented to the Council and was developed based upon previous Council input and a sample ICRMP Policy.  Councilman Houger questioned if the fire department was exempt from the use of seatbelts and if so wanted that added.  Attorney Green felt they would fit into the exemption but he would research Idaho Code to make sure.  Councilwoman DeHaas felt it was great for the City to develop a policy and have it on hand. She felt the policy should be approved.  Under #2 Use, discussion occurred on separating the taxable benefit line item from limiting use of vehicles to within the City limits. 

On motion by Councilman Lester, second by Councilman Peterson to adopt the City of Grangeville vehicle use policy as presented and corrected.  Motion carried by a unanimous vote of the Council present.  The Vehicle Policy will be added to the handbook during the next revision. 

The Council discussed whether Officers Beene and Orgish should be exempt from the vehicle policy.  On motion by Councilman Lester, second by Councilman Lorentz to allow an exemption under the vehicle policy to allow the two Police Officers that are currently taking home police vehicles to continue doing so.  Motion carried by a unanimous vote of the Council present. 

Mayor Walker recognized Georgia’s 20 years of dedication to the City and presented her with a plaque in her honor. 

ITEMS TO NOTE:  none

The meeting adjourned at 8:10 P.M.

_________________________________
Bruce Walker – Mayor

ATTEST
________________________
Tonya Kennedy – Clerk

December 5, 2011 Regular Meeting

The City Council met in regular session on December 5, 2011 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
Del Houger
Mike Peterson
Brian Lorentz
Wes Lester
Georgia DeHaas
Rob Bentley

Councilmember absent:       none

City employees present were Attorney Green, Sgt. Beene and Clerk Kennedy.  Chief Quantz absent.

MINUTES:  The meeting was called to order and the minutes of the November 21st meeting were approved as presented by Councilwoman DeHaas, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

AGENDA AMENDMENT:  none

VISITORSMelisa Bryant, Ida-Lew Economic Development specialist was present to see if the City had projects that they were interested in.  Ida-Lew’s focus is to expand and retain area businesses.  Councilman Lester stated that right now the City is focused on the sewer plant.  Ms. Bryant asked if the Council was interested in the airport.   Mayor Walker stated the Council is interested in the airport but it is county owned.  Ida-Lew is the City’s economic arm and Ms. Bryant can keep the City updated.

COMMITTEE REPORTS:  The department had 40 cases written, 0 felony arrests, 10 misdemeanor arrests, 12 citations, 0 written warnings, 1311 service activities, 1 dogs and 0 cats handled.  The Police and Animal Control Report for November 2011 was accepted on motion by Councilman Lester second by Councilman Houger.  Motion carried by a unanimous vote of the Council present.    

SMOKE FREE PARK/PLAYGROUND:  Through lack of a motion, the Council did not choose to move forward with a smoke free park/playground.

AMENDED JOINT POWERS AGREEEMNT FOR II:  Clerk Kennedy explained the City had already adopted the Joint Powers Agreement (JPA), however the Idaho Department of Insurance has requested that the JPA be merged with I-Athe Declaration of Trust, which changes the terminology and trustees’ legal duties were added.  On motion by Councilman Lorentz, second by Councilman Lester to adopt the amended joint powers agreement for III-A.  ROLL CALL VOTE:  YES: DeHaas, Houger, Lester, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.

MAACO PAYMENT:  On motion by Councilman Lester, second by Councilman Peterson to approve the payment to Maaco for painting a police vehicle in the amount of $750.00.  Motion carried by a unanimous vote of the Council present. 

KIWANIS PROCLOMATION NAMING FEBRUARY 2012 AS KIWANIS CHILDREN’S CANCER CURE MONTH:  On motion by Councilwoman DeHaas, second by Councilman Lester to adopt the proclamation as read by Mayor Walker.  Motion carried by a unanimous vote of the Council present.

RESIGNATION POLICE CHIEF:  The City received a letter of resignation from Chief Quantz with a last day of December 12th.  Councilman Lorentz made a motion, second by Councilman Peterson to accept the resignation of Chief Quantz.  Motion carried by a unanimous vote of the Council present.

APPOINTMENT OF PUBLIC WORKS DIRECTOR:  Mayor Walker explained that the personnel committee met over the last couple months to review applications for the PW Director and interviewed four applicants.  Mayor Walker appointed Jeff McFrederick as Public Works Director for the City of Grangeville.  On motion by Councilman Lester, second by Councilman Lorentz to accept the appointment of Jeff McFrederick as Public Works Director.  Motion carried by a unanimous vote of the Council present. 

EXECUTIVE SESSION:  EXECUTIVE SESSION:  On motion by Councilman Lester, second by Councilman Peterson to go into Executive Session according to Section 67-2345 (b) personnel.  ROLL CALL VOTE:  YES: DeHaas, Houger, Lester, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.

The Council returned to regular session.  No action was taken.

The meeting adjourned at 8:56 P.M.

_________________________________
Bruce Walker – Mayor

ATTEST:

 _________________________
Tonya Kennedy – Clerk

 

November 21, 2011 Regular Meeting

The City Council met in regular session on November 21, 2011 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
Del Houger
Mike Peterson
Brian Lorentz
Rob Bentley
Georgia DeHaas
Wes Lester
 
City employees present were Public Works Director Gortsema, Sgt. Beene, Attorney Green and Clerk Kennedy.  Chief Quantz absent.

MINUTES:  The meeting was called to order and the minutes of the November 7th meeting were approved as presented by Councilwoman DeHaas, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

AGENDA AMENDMENTS:  On motion by Councilman Lester, second by Councilman Houger to amend the agenda to include the transfer of Padge’s Place beer and wine license to The Twisted Cellar and the request from the Nelson’s to plant trees in the right of way on 204 South Boulevard as the requests came in after the 48 hour posting requirement.  Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS:  The Snowhaven Minutes from November 3, 2011 were accepted on motion by Councilman Lorentz, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

WWTP:  Public Works Director Gortsema sent out the compliance letter on Friday.

BILLS:  The bills in the amount of $590,418.99 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

REQUEST FROM NATALIE NELSON TO PLANT SIX TREES IN THE RIGHT OF WAY:  Public Works Director Gortsema stated that back on 7/6/09 Mr. Munson requested to put the fence in the right of way which left 6’ for a future sidewalk and now the trees are in the area for the sidewalk.  The location doesn’t create a sight restriction; the only other issue is to keep them trimmed up for cars, sweeping, chip sealing etc.  Natalie Nelson explained that the trees are supposed to be 10’-20’ high. They are already 15’ high.  They are really there to block Main Street and the unsightly house.  If a sidewalk would be required, then they would remove the trees.  The trees have no fruit, so they are not messy.  The species of tree is allowed in City Code.

On motion by Councilwoman DeHaas, second by Councilman Lester to allow Natalie Nelson to keep the trees in the right of way, with an agreement that states if a sidewalk is necessary or required then the trees or fence will be removed to install the sidewalk.   Motion carried by a unanimous vote of the Council present.

On motion by Councilman Lester, second by Councilman Peterson for the City to allow the transfer of Padge’s Place beer and wine license to The Twisted Cellar pending state approval.  Motion carried by a unanimous vote of the Council present.

ELECTION RESULTS:  On motion by Councilman Lester, second by Councilman Lorentz to accept the canvassed election results provided by the County for the City Election held November 8, 2011 as shown below.

Councilmember – 4 year term
  Daniel Gautney  170
  Brian Lorentz  372
  Michael B Peterson 371
  Chuck Rogers   53
  Edward Tibulski  48
  Shelley Dumas  188

It is hereby declared that Brian Lorentz, Michael Peterson and Shelley Dumas were duly elected as Councilmembers for a four (4) year term.

SURPLUS DEVIATION:  Clerk Kennedy explained the surplus deviation as requested by Chief Quantz.  The 2008 Chevy Impala was already declared surplus; however Chief Quantz would like to be able to advertise the vehicle in law enforcement circles only so he doesn’t have to have the police equipment removed as it’s more valuable selling the vehicle intact.  On motion by Councilman Lester, second by Councilman Lorentz to allow Chief Quantz to deviate from the City’s surplus policy and advertise the 2008 Chevy Impala in law enforcement circles.  Motion carried by a unanimous vote of the Council present.

LOADER SNOW BLADE:  Councilman Lester made a motion, second by Councilman Peterson to authorize Public Works to purchase the budgeted snow blade for the loader when they receive all the bids.  Motion carried by a unanimous vote of the Council present.

FESTIVAL OF TREES DONATION:  Councilman Lorentz made a motion second by Councilman Lester to donate a family pool pass to Festival of Trees for their auction.  Motion carried by a unanimous vote of the Council present.

SEWER LINE REPLACEMENT PROJECT:  Public Works Director stated this request includes everything except the retainage on the project.  On motion by Councilman Lester, second by Councilman Peterson to approve Big Bite pay Request #2 in the amount of $51,173.77.  Motion carried by a unanimous vote of the Council present.

Change Order #2 is the closeout quantities and it a negative change order for all the inventories, included in the pay request above.  On motion by Councilman Lorentz, second by Councilman  Lester to approve Change Order #2 for Big Bite.  Motion carried by a unanimous vote of the Council present.

BLOCK GRANT:  Councilman Lester made a motion second by Councilwoman DeHaas to approve payment to Walter M. Steed and Associates in the amount of $4,475.00 pending receipt of funds from the Department of Commerce.  Motion carried by a unanimous vote of the Council present.

IDAHO COMMUNITY FOREST TRUST:  Commissioner Skip Brandt sent a letter about the Idaho Community Forest Trust concerning the decrease in income from Forest Funds.  The City is in support of their efforts.

Commissioner Rockwell is forming a 13 member task force for discussion on the land exchange and would like a representative from the City to be on the committee.  Mayor Walker will appoint someone at a later date.

ITEMS TO NOTE:  The Council received copies of the Idaho Community Tree Brochure.

The open house for Ken Gortsema’s retirement is November 30, 2011, 4:00 – 6:00 pm at City Hall.

The meeting adjourned at 8:05 P.M.

 ____________________________

Bruce Walker – Mayor

ATTEST:

_________________________
Tonya Kennedy – Clerk

November 07, 2011 Regular Meetin

The City Council met in regular session on November 7, 2011 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
Del Houger
Mike Peterson
Brian Lorentz
Wes Lester
Georgia DeHaas

Councilmember absent:       Rob Bentley

City employees present were Public Works Director Gortsema, Attorney Green, Chief Quantz and Clerk Kennedy. 

MINUTES:  The meeting was called to order and the minutes of the October 17th and October 26th meetings were approved as presented by Councilwoman DeHaas, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

AGENDA AMENDMENT:  Councilman Lester made a motion, second by Councilman Houger to add the JUB contract to the agenda as it was received after the 5pm deadline.  Motion carried by a unanimous vote of the Council present.

VISITORS:  Cathy Wassmuth, Horizons Committee, was present instead of Tera Hill.  She invited everyone to attend the tree lighting ceremony at Pioneer Park.  She also thanked the Council for allowing the committee to do so much; Ernie Mager has been awesome to provide help whenever needed.

The committee wanted to see how the Council felt about doing lighted arches from the steps on Main Street into the playground area.  They didn’t know if the arches should be permanent or taken down at the end of the season.  Councilwoman DeHaas felt they needed to come down.  It would be a battle to mow around and do upkeep on them.  Cathy stated they are thinking of piping in ground that could be capped during the summer, similar to a clothes line holder.  Every year they have heaters provided by Quality Heating.  They thought about a fireplace at the park, but it is wasted heat.  They are considering infrared heating at the pavilion as an option.

On motion by Councilwoman DeHaas, second by Councilman Lester to have the City pay the electric bill for the lighting at the park for the Christmas season.  Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS:  The department had 42 cases written, 0 felony arrests, 8 misdemeanor arrests, 12 citations, 6 written warnings, 1456 service activities, 3 dogs and 1 cat handled.  The Police and Animal Control Report for October 2011 was accepted on motion by Councilman Lester second by Councilman Houger.  Motion carried by a unanimous vote of the Council present.   A new hire will start on Monday the 14th. 

The Snowhaven Minutes of October 6, 2011 were accepted on motion by Councilman Lorentz, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

The Library Minutes of September 22, 2011 were accepted on motion by Councilman Houger, second by Councilwoman DeHaas.  Motion carried by a unanimous vote of the Council present.

FOREST SERVICE PROPERTY/UPPER LOCHSA EXCHANGE:  A proposal being considered is to have conservation easements on the property which would maintain use rights.  Councilman Houger stated it all sounds well and good but questioned who would enforce it down the road.  The Council acknowledged the letter received from Commissioner Rockwell.

SURPLUS:  On motion by Councilman Lester, second by Councilman Peterson to surplus the following police vehicles:  1995 Crown Victoria, 1998 Chevy Pickup, 2003 Impala, 2003 Crown Victoria, 2008 Impala and 2009 Tiger Van.  Motion carried by a unanimous vote of the Council present. 

EPA CONFERENCE CALL:  Today the City had a phone conference call with EPA and JUB Engineers.  EPA wanted to know what type of time schedule the City is on.  EPA is going to put the City on a compliance order which allows the City to help set the timeline.  JUB will submit a timeline and EPA was receptive to working with the City. 

HERCO INVOICE:  On motion by Councilman Lester, second by Councilman Peterson to pay the Herco invoice for cold mix in the amount of $10,506.14.  Motion carried by a unanimous vote of the Council present. 

JUB CONTRACT:  The contract is for additional work to redesign the project due to the high bids.  The City negotiated a fee from $20,000.00 down to $8,000.00.  On motion by Councilman Lorentz, second by Councilman Houger authorize the Mayor to sign the contract for $8,000.00.  Roll yes

The meeting adjourned at 8:00 P.M.

__________________________

Bruce Walker – Mayor

ATTEST:

 _________________________
Tonya Kennedy – Clerk

 

 

October 26, 2011 Special Meeting

The City Council met in special session on October 26, 2011 at 1:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
Del Houger
Mike Peterson
Brian Lorentz
Georgia DeHaas

Councilmembers absent:
Rob Bentley
Wes Lester

City employee present was Public Works Director Gortsema. 

A meeting was held with JUB Engineers and members of the Council to discuss the Wastewater Treatment Plant and the direction the City should move.  Discussion occurred on design and specifications.

On motion by Councilman Lorentz, second by Councilman Peterson to direct JUB to re-design the filtration and dewatering equipment to be in one building.  Motion carried by a unanimous vote of the Council present.

Councilman Lorentz made a motion, second by Councilman Houger to pay JUB $8,000.00 to re-design to one building.  Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 4:05 P.M.

______________________________

Bruce Walker – Mayor

ATTEST:

________________________
Tonya Kennedy – Clerk

October 17, 2011 Regular Meeting

The City Council met in regular session on October 17, 2011 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
 Del Houger
Mike Peterson
Brian Lorentz
Rob Bentley
Georgia DeHaas
Wes Lester
 
City employees present were Public Works Director Gortsema, Chief Quantz, Attorney Green and Clerk Kennedy. 

MINUTES:  The meeting was called to order and the minutes of the October 3rd meeting were approved as presented by Councilwoman DeHaas, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

VISITORSJerry Benn did not attend.

Heidi Henson, Public Health was present to encourage Cities to implement smoke free recreation areas. For example Moscow chose to focus on smoke free playgrounds.  Public Health received ARRA funds to help promote smoke free areas.  Because of the grant, the signs were provided at no cost.  Councilwoman DeHaas asked how long the grant would last.  Heidi responded that it would end in February of 2012 with this funding but other funding would extend it for another year. 

Mike Kinsley, Pack 555, asked permission to close Crooks Street from Harrison to Madison in order to run a derby race for the cub scouts.  It would be October 25th from 5:00 to 6:00 pm.  Councilman Lester was concerned about the traffic on Crooks Street at 5:00 pm.  It was stated that with a small detour, those drivers can still access Crooks Street using Madison.  On motion by Councilman Houger, second by Councilman Peterson to allow Mike and Amanda Kinsley to close Crooks Street from Harrison to Madison to run a race for the cub scouts on October 25th from 5:00 – 6:00 pm.  Motion carried by a unanimous vote of the Council present. 

BILLS:  The bills in the amount of $362,750.04 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

SURPLUS:  On motion by Councilman Lester, second by Councilman Lorentz to surplus the library computers as submitted.  Motion carried by a unanimous vote of the Council present.

WATER BOND REFUNDING:  On motion by Councilman Lorentz, second by Councilman Lester to authorize the Mayor to sign a contract with Zions Bank as the financial advisor for the water bond refunding.  ROLL CALL VOTE:  YES: DeHaas, Houger, Lester, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.

On motion by Councilman Lester, second by Councilman Peterson to approve the contract with Moore Smith Buxton and Turcke Chartered as the bond attorney.  ROLL CALL VOTE:  YES: DeHaas, Houger, Lester, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.

FOREST SERVICE LAND EXCHANGE:  Mayor Walker stated he has been asked, along with numerous other council members, what is the City’s position on the land exchange.  Councilman Houger felt the City stands to lose a lot with the land swap; both with businesses and those who use the land.  He felt the City should not support it and should send comments to the Idaho County Commissioners and the Forest Service.  Mayor Walker’s position is that the forest service does not need any other property in Idaho County, exchanged or otherwise.  Councilman Lester felt nothing should be exchanged.  Councilman Lester made a motion, second by Councilman Peterson when dealing with lochsa land exchange the City of Grangeville feels nothing should be done.  No land should be exchanged and things should be left as they are. Motion carried by a unanimous vote of the Council present. 

WWTP BIDS:  The City met with JUB Engineers and discussed what to do with the bids and project. The recommendation is to reject all bids.  On motion by Councilman Lorentz, second by Councilman Lester to reject all the WWTP bids.  Motion carried by a unanimous vote of the Council present.

EXECUTIVE SESSION:  On motion by Councilman Lester, second by Councilman Peterson to go into Executive Session according to Section 67-2345 (b) personnel.  ROLL CALL VOTE:  YES: DeHaas, Houger, Lester, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.

The Council returned to regular session.  No action was taken.

The meeting adjourned at 8:20 P.M.

 ___________________________
 Buce Walker – Mayor

ATTEST:

_________________________
Tonya Kennedy – Clerk

October 03-2011 Regular Meeting

The City Council met in regular session on October 3, 2011 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
Del Houger
Mike Peterson
Brian Lorentz
Rob Bentley
Wes Lester
Georgia DeHaas

City employees present were Attorney Green, Chief Quantz and Clerk Kennedy.  Public Works Director Gortsema absent.

MINUTES:  The meeting was called to order and the minutes of the September 19th meeting were approved as presented by Councilwoman DeHaas, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

J-U-B MEETING: Mayor Walker noted that the meeting with J-U-B Engineers was rescheduled for Wednesday at 1:30 p.m. in the Council Room.

VISITORS Keith Milliken, 819 South Idaho requested an indefinite sidewalk waiver.  On motion by Councilman Lorentz, second by Councilman Peterson to grant an indefinite sidewalk waiver to Keith Milliken at 819 South Idaho.  Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS:  The department had 40 cases written, 0 felony arrests, 4 misdemeanor arrests, 9 citations, 6 written warnings, 1618 service activities, 4 dogs and 0 cats handled.  The Police and Animal Control Report for September 2011 was accepted on motion by Councilman Houger second by Councilman Lester.  Motion carried by a unanimous vote of the Council present.  

The Planning and Zoning Minutes of September 27, 2011 were accepted on motion by Councilman Houger, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

On motion by Councilman Lester, second by Councilman Houger to go with Planning and Zoning’s recommendation and to approve the conditional use application submitted by Tonya Moore at 511 North Idaho and to provide the necessary paperwork to the state.  Motion carried by a unanimous vote of the Council present.

On motion by Councilman Lester, second by Councilman Lorentz to allow the Mayor to reappoint Wilmer Seaver to a 3 year Planning and Zoning Commission term expiring 12/31/14.  Motion carried by a unanimous vote of the Council present.  Mayor Walker appointed Wilmer Seaver to that term.

MEMORIAL FOR ELAINE CREA:  Mayor Walker suggested a living memorial in the form of a plant at City Hall or a tree in a City Park for Elaine Crea, who passed away last week after 18 years with the City.  Through agreement of the Council, a rose bush will be planted in the garden by the Library.  Mayor Walker voiced his appreciation to all who attended the funeral to support the family.

STOP SCRIPT PROGRAM GRANT:  Chief Quantz read the abstract for the grant to develop a pilot program and provide education on prescription drugs.  It is a two year grant for a fulltime police officer.  The department is already getting tons of expired or unused drugs in the drop box.  The department will get to keep all the equipment and supplies purchased during the grant.  Councilwoman DeHaas asked if the City needed to provide match for the grant.  Chief Quantz explained that it was funded 100% by the grant and the grant writer/manager is also funded through the program.  Quantz explained that his plan would be to fill this position with a current police officer.  He would then hire an additional officer for patrol. When the grant ended, the officer paid through the grant would go back to patrol and the two year officer would terminate with the City.  Attorney Green thinks it’s an excellent opportunity to try something new.  Councilman Lorentz wanted to make sure it was clear that the extra position would be eliminated when the grant was over. 
163.  October 3, 2011

Councilwoman DeHaas felt the only drawback was having a new hire for two years only.  Councilman Lorentz questioned what would happen if the City accepts the grant but can’t find a qualified applicant to fill the patrol position vacated?  Quantz stated he believes there are going to be a large pool of applicants based upon the County’s recent request for a Riggins position.  On motion by Councilwoman DeHaas, second by Councilman Houger to allow Chief Quantz to accept the Stop Script Program Grant as discussed tonight.  Motion carried by a unanimous vote of the Council present.

EXECUTIVE SESSION:  On motion by Councilman Lorentz, second by Councilman Peterson to go into Executive Session according to Section 67-2345 (b) personnel.  ROLL CALL VOTE:  YES: DeHaas, Houger, Lester, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.

The Council returned to regular session.  No action was taken.

The meeting adjourned at 8:10 P.M.

 _________________________________

 Bruce Walker – Mayor

ATTEST:

 _________________________
Tonya Kennedy – Clerk

 

September 19, 2011 Regular Meeting

The City Council met in regular session on September 19, 2011 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
Del Houger
Mike Peterson
Brian Lorentz
Rob Bentley
Georgia DeHaas
Wes Lester
 
City employees present were Public Works Director Gortsema, Chief Quantz, Attorney Green and Clerk Kennedy. 

MINUTES:  The meeting was called to order and the minutes of the September 6th meeting were approved as presented by Councilman Houger, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

VISITORS:  Brad Frei, 212 South Florence Street asked for reimbursement of $825.73 in plumbing charges for the sewer line problems he experienced.  It was clarified that $825.73 is the total amount owed to Williams Plumbing.  On motion by Councilman Lorentz, second by Councilman Houger to take responsibility for the bills.  Motion carried by a unanimous vote of the Council present.

BILLS:  The bills in the amount of $470,479.92 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

SICK LEAVE BANKCheryl Randi requested 131.75 additional hours from the sick leave bank.  Per Clerk Kennedy, she determined how many hours were remaining to get her to October 7th when her FMLA leave runs out.  On motion by Councilman Lester, second by Councilman Houger to allow Cheryl Randi to use 131.75 additional hours from the sick leave bank.  Motion carried by a unanimous vote of the Council present. 

WWTP PROJECT DISCUSSION:  The bid opening was on September 14th.  There were 6 bidders with the low bid Contractors Northwest at $5,266,400 and the high bed COP at $6,532,000.  The engineer estimate was $4.1 million with contingency which brought it up to $4.4 million.  The bids were about $1 million off.  Since the bid opening, the low bidder withdrew their bid from the table.  This leaves the next bid at $5.9 million.  At this time the City doesn’t have the funds to finance the 2nd lowest bid.  Public Works Director Gortsema spoke with Cory Baune to find out what went wrong.  The electrical bids came in at $1.5 and $1.3 million and the J-U-B estimate was $700,000-$800,000.  Everything else came in higher than estimated.  Cory is leaning toward a recommendation to reject the bids. 

J-U-B got a letter from Contractors Northwest saying they would like to withdraw their bid based upon an error in the bid.  If the City rejects all bids then all the bidders can re-bid the new project.  If the City accepts and allows Contractors Northwest to pull their bid then they cannot submit a new bid for the revised project.  The City has 45 days to make a decision on the bids. 

Councilman Lorentz felt J-U-B dropped the ball and that Cory should come up and explain to the Council.  Gortsema stated the DEQ loan paperwork was filled out for the coming cycle, but the City won’t know until the spring when the short list is published.  The Corp. of Engineers is broke.  If the City looks at rebidding the project, it would not happen until January due to the time it will take to redesign the project.  The City cannot meet the July 1st deadline at this time.  Gortsema recommended waiting until the October 3rd meeting to make a decision. 

The meeting adjourned at 8:05 P.M.

  _________________________________
 Bruce Walker – Mayor

ATTEST:
_______________________
Tonya Kennedy – Clerk

September 06, 2011 Regular Meeting

The City Council met in regular session on September 6, 2011 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
Del Houger
Mike Peterson
Brian Lorentz
Rob Bentley

Absent: 
Wes Lester
Georgia DeHaas

City employees present were Attorney Green, Chief Quantz, Public Works Director Gortsema and Clerk Kennedy.

MINUTES:  The meeting was called to order and the minutes of the August 15th meeting were approved as presented by Councilman Houger, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING:  Clerk Kennedy reviewed the proposed fee increases included in the proposed budget for 2011-12.  Water, Sewer and Garbage fees are proposed to increase 3% and the contractor fee for garbage would increase by $.30/month/residential account.  Snowhaven proposed various fee increases and those were read out loud for those present.  No public comments were received.

AMENDMENTS:  none

VISITORS: Kristy Beckstead, the ywca advocate for Idaho and Lewis Counties informed the Council that there is a satellite office above H&R Block and she advocates for women in the area.  October is domestic violence awareness month and she asked permission to hang purple ribbons on Main Street for October.  They will go up around the 1st and will be down before Halloween.  The Council was fine with her hanging the ribbons.

Brad Frei, 212 South Florence did not show up; however Public Works Director Gortsema explained the sewer issue he has had.  Williams Plumbing ran the line a few weeks ago from the cleanout to the main and hit something near the main.  The line would work and then have problems.  Finally the City and Williams decided to dig it up.  It was found that the tap into the main sewer line was not a 4” true round hole and maybe solids or paper would hang up and cause his problem.  The pipe is orange burg which has a tendency to flatten or oval over time.   Gortsema thought Brad’s request is for the City to reimburse him for half the cost of the bill.  The Council will wait for a formal request from Brad Frei before acting

COMMITTEE REPORTS:  The department had 60 cases written, 0 felony arrests, 14 misdemeanor arrests, 22 citations, 5 written warnings, 1597 service activities, 4 dogs and 0 cat handled.  The Police and Animal Control Report for August 2011 was accepted on motion by Councilman Lorentz second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.  Chief Quantz stated the department acquired a speed watch trailer which can be used to conduct traffic surveys and to display the speed of traffic. 

The Library Minutes of July 21, 2011 was accepted on motion by Councilman Peterson, second by Councilman Houger.  Motion carried by a unanimous vote of the Council present. 

ORDINANCE NO. 868

(Ordinance No. 868 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2011, APPROPRIATING THE SUM OF $9,621,602.00 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF GRANGEVILLE FOR SAID FISCAL YEAR; AUTHORIZING A LEVY OF SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATIONS ARE MADE.

          159.  September 6, 2011

On motion by Councilman Lorentz, second by Councilman Peterson that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Houger, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 868 duly approved and adopted.

ORDINANCE NO. 869

(Ordinance No. 869 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-3-1 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO SEWER RATES; PROVIDING FOR INCREASE IN SEWER RATES AND INCREASING THE RATES OUTSIDE THE CITY LIMITS OF THE CITY OF GRANGEVILLE; CONTINUING THE DEFINITION OF THE USAGE RATE AS ESTABLISHED PURSUANT TO THE EARLIER DRAFT OF 8-5-3; PROVIDING FOR THE RETENTION OF THE REMAINDER OF SECTION 8-5-3; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilman Houger, second by Councilman Bentley that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Houger, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 869 duly approved and adopted.

ORDINANCE NO. 870

(Ordinance No. 870 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-5 OF THE GRANGEVILLE MUNICIPAL CODE RELATING TO METER RATES; INCREASING METER RATES BY A THREE PERCENT (3%) RATE; REPEALING ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.

On motion by Councilman Peterson, second by Councilman Bentley that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Houger, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 870 duly approved and adopted.

RESOLUTION NO. 226

(Resolution No. 226 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilman Lorentz who moved for its adoption.  Second by Councilman Peterson.

A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN RESIDENTIAL SOLID WASTE OR GARBAGE CHARGES PURSUANT TO GRANGEVILLE CITY ORDINANCE 7-1-25.

ROLL CALL VOTE:  YES: Houger, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Resolution No. 226 duly approved and adopted.

RESOLUTION NO. 227

(Resolution No. 227 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilman Lorentz who moved for its adoption.  Second by Councilman Houger.

160.  September 6, 2011

A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN SNOWHAVEN FEES. 

ROLL CALL VOTE:  YES: Houger, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Resolution No. 227 duly approved and adopted.

 

PROCLAMATION:  Mayor Walker proclaimed September 17-23, 2011 Constitution week.

SIDEWALK WAIVER REQUEST:  Mike Suhr did not submit a request for a sidewalk waiver; no action taken.

DONATION REQUEST:  On motion by Councilman Bentley, second by Councilman Lorentz to donate a family pool pass to Kids Klub for their fall fundraiser.  Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE:  The Candidate Filing for 2011 Council positions is August 29th – September 9th. 

WWTP Improvements Project bid opening has been moved to 9/14/11 to accommodate additional bidders. 

The meeting adjourned at 8:10 P.M.

 _________________________________

 Bruce Walker – Mayor

ATTEST:

_________________________
Tonya Kennedy – Clerk

 

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