2009 Council Minutes Archive

October 19, 2009 Regular Meeting

The City Council met in regular session on October 19, 2009 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      

Michael Peterson
Brian Lorentz
Wes Lester
Georgia DeHaas
Linda Aiken
Del Houger
      
City employees present were Chief Sedam, Public Works Director Gortsema, Attorney Green and Clerk Kennedy.   

MINUTES:  The meeting was called to order and the minutes of the October 5th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

VISITORS:  Derrick Oxnam requested to have a banner for the free online classified service website thecamas.com hung across Main Street.  Councilman Houger felt the website is a good thing for the community.  Councilwoman DeHaas questioned whether he was making a profit.  Mr. Oxnam stated that there is room for advertisers on the website, but they haven’t sold any yet and at this time they are just providing the service.  On motion by Councilman Lester, second by Councilman Lorentz to allow the banner until January 1, 2010 or until another request is made.  Motion carried by a unanimous vote of the Council present. 

COMMITTEE REPORTS:  On motion by Councilman Lorentz, second by Councilman Lester to accept the Snowhaven Minutes of October 8, 2009.  Motion carried by a unanimous vote of the Council present.

BILLS:  The bills in the amount of $459,947.03 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Houger.  Motion carried by a unanimous vote of the Council present.

WRITE-OFF ACCOUNTS:  On motion by Councilman Lester, second by Councilman Peterson to approve the write offs for non-collectible accounts in the amount of $1,104.13.  Motion carried by a unanimous vote of the Council present.

FLORENCE STREET RIGHT OF WAY:  Attorney Green explained that Russ Lindsley and Wayne MacGregor had originally been offered the option of a sidewalk waiver so the City could gain the other half of South Florence.  At this time, Mr. MacGregor is selling to Nolan Schoo and Nolan isn’t sure he would want to consider the same offer.  Russ is willing to have an agreement on his property if he can have a sidewalk waiver for as long as he owns his property and then Nolan could be offered the same thing.  Mayor Walker felt he could only offer the sidewalk waiver as long as Wayne MacGregor lived there.  Attorney Green didn’t feel that would work.  He felt Nolan should get the same offer as Russ. Councilman Lester felt the City should proceed with Russ now and Nolan after the sale is complete.  On motion by Councilman Lester, second by Councilman Houger to have the city attorney draw up papers with Russ and Heidi Lindsley to fix the street right of way issues on the east side of South Florence and to give them a sidewalk waiver on Florence for as long as they own the property.  Motion carried by a unanimous vote of the Council present.

WATERSHED PLAN MEETING:  Public Works Director Gortsema will find out when Tera King is available to review the Watershed Plan and then a meeting will be scheduled.

The meeting adjourned at 8:00 P.M.
_________________________________
 Bruce Walker – Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

October 5, 2009 Regular Meeting

The City Council met in regular session on October 5, 2009 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      

Del Houger
Michael Peterson
Brian Lorentz
Wes Lester
Georgia DeHaas

Councilmember absent:       

Linda Aiken       

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Green and Clerk Kennedy.

The meeting was called to order.

AGENDA AMENDMENT:  none

MINUTES:  The minutes of the September 21st regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

VISITORS Tera Hill with the Horizon Recreation Committee explained that Phase I of underground power at Pioneer Park has been completed and now Avista needs to know what name should be on the account.  An estimate of $83.00 for 13 trees at 6 hours per day for 31 days was given by Jeff Scott at Avista.  Councilwoman DeHaas felt the account should be in the City’s name and as a City donation as thanks for the Horizon Committee’s hard work.  Councilman Lester made a motion, second by Councilwoman DeHaas to put the new Avista meter at Pioneer Park in the City’s name and that the City would pay the cost of the power for the Christmas lights.  Motion carried by a unanimous vote of the Council present.

Ray Aiken explained that his lot doesn’t have a sidewalk on part of Monroe.  It is a dead end street and he doesn’t want a sidewalk since he parks all his vehicles there.  The existing sidewalk on that street raises and settles throughout the winter.  On motion by Councilman Lester, second by Councilman Houger to give Ray and Ellen Aiken, 1404 Scott, a waiver of sidewalks on Monroe Street until such time as Monroe Street is developed and extended. Motion carried by a unanimous vote of the Council present.

Ben McLean did not attend.

COMMITTEE REPORTS:  Chief of Police Sedam summarized the monthly report, reporting that the department responded to 142 calls for service.  There were 94 cases written, 21 misdemeanor arrests, 4 felony arrest, 40 citations, 19 written warnings issued, 7 dogs and 4 cats handled.  The Police and Animal Control Report for September 2009 was accepted on motion by Councilman Lester, second by Councilman Lorentz.  Motion carried by a unanimous vote of the Council present.  Officer Nichols started the Policy Academy today.

On motion by Councilman Houger, second by Councilman Peterson to accept the Library Board Minutes of September 24, 2009.  Motion carried by a unanimous vote of the Council present.

Clerk Kennedy reported on the ICCTFOA conference she attended in September.  In addition, of the accounts that have been turned over to collections, 17% has been collected.

WATER BOND AND PAT WEBB:  On motion by Councilman Lorentz, second by Councilman Peterson to waive the water bond fee, one time only for this activation of water on Pat Webb’s property at 103 W North 7th.  Councilman Lorentz explained that this fee wavier is only for the activation of his account currently.  If he turns his water on in the future, he will then need to pay the monthly bond fee.  Motion carried, Councilwoman DeHaas voting no.  Attorney Green will draft an agreement between Mr. Webb and the City.

PROCLAMATIONS:  Mayor Walker proclaimed November as National American Indian Heritage Month in the City of Grangeville.

Mayor Walker proclaimed October 4 – 10th, 2009 as National Long-Term Care Residents’ Rights Week in the City of Grangeville.

2010 SEWER PROJECT:  On motion by Councilman Houger, second by Councilman Lester to authorize and approve the contract with J-U-B to provide engineering services for the 2010 sewer line replacement project.  ROLL CALL VOTE:  YES: DeHaas, Houger, Lester, Lorentz, Peterson.  NO:  none.  The motion passed. 

HANDICAP RAMP REQUEST:  Councilman Lorentz made a motion, second by Councilman Houger to grant Sts. Peter and Paul Parish permission to have a temporary handicap ramp in the setback on South B Street.  Motion carried by a unanimous vote of the Council present.

ALLEY CONNECTING NORTH FLORENCE AND BOULEVARD BETWEEN EAST NORTH 2ND AND EAST NORTH 3RD:  Public Works Director Gortsema explained that Bob Sandlund and Dick Artley prefer to have the alley returned to its previous condition before the sewer project, which was grass.  Mr. Sandlund has done the prep work and will keep it watered.  The neighbors to the east of Mr. Artley don’t have a problem with the surface of the alley but have a problem with Mr. Sandlund blocking it with firewood, which is a different issue.  Sandy Cuthbert has expressed an issue with having the alley blocked.  She understands it, but doesn’t agree with it.  Councilwoman DeHaas made a motion, second by Councilman Lester to authorize temporary alley closure on the east end of the alley connecting North Florence and North Boulevard Streets between East North 2nd Street and East North 3rd Street to allow grass to be planted and established.  Motion carried by a unanimous vote of the Council present.

TITLE VI COORDINATOR:  On motion by Councilman Lorentz, second by Councilman Lester to designate the City Clerk as the Title VI Coordinator.  Motion carried by a unanimous vote of the Council present.

RESOLUTION NO. 218

(Resolution No. 218 in its entirety on file in the City’s Resolution File)

 A RESOLUTION OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO FORMALLY ADOPTING A DISCRIMINATION COMPLAINT PROCEDURE.

The following resolution was introduced by Councilman Lester who made a motion to waive the reading of the Discrimination Complaint Procedure, Exhibit A, and move for its adoption.  Second by Councilman Lorentz.

ROLL CALL VOTE:  YES: DeHaas, Houger, Lester, Lorentz, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Resolution No. 218 duly approved and adopted.

RESOLUTION NO. 219

(Resolution No. 219 in its entirety on file in the City’s Resolution File)

 A RESOLUTION OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO FORMALLY ADOPTING A NON-DISCRIMINATION POLICY STATEMENT.

The following resolution was introduced by Councilwoman DeHaas who made a motion to waive the reading of the Non-Discrimination Policy Statement, Exhibit A, and move for its adoption.  Second by Councilman Lorentz.

ROLL CALL VOTE:  YES: DeHaas, Houger, Lester, Lorentz, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Resolution No. 219 duly approved and adopted.

HERCO COLD MIX BILL:  On motion by Councilman Peterson, second by Councilman Houger to approve the Herco bill for cold mix for $10,187.06.  Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:10 P.M. 
_________________________________
Bruce Walker – Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

September 21, 2009 Regular Meeting

The City Council met in regular session on September 21, 2009 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Michael Peterson
Brian Lorentz
Wes Lester
Georgia DeHaas
Linda Aiken
Del Houger

City employees present were Public Works Director Gortsema, Attorney Green and Clerk Kennedy.  Chief Sedam was absent. 

MINUTES:  The meeting was called to order and the minutes of the September 8th regular meeting were approved as presented by Councilman Lester, second by Councilman Houger.  Motion carried by a unanimous vote of the Council present.

VISITORS:  Justin Wilson, TD&H Engineers let Council know they have full service engineering for surveying, structural and civil engineering, all out of one office.  He also stated  there are storm water grants available now. 

Joe Cladouhos of Syringa Hospital was present to brief the Council on the special election on November 3rd.  The election is very important to the hospital.  Rural Hospitals are trying to have Electronic Health Records and they have 5.5 years to comply with the law.  The stimulus bill provided money for health care industry to get electronic health records.  They have to get 2/3 voter permission to go into debt over $100,000.00.

Matt Smith, 306 North D was present to request permission to have a fence in North D Street right of way.  He was building a four foot “zig zag” pole fence that lined up with the rest of the fences on D Street and he stopped when he found out it was on City right of way.  On motion by Councilman Lester, second by Councilwoman DeHaas to allow Matt Smith at 306 North D to have a fence in the right of way.  Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS:  The Health Insurance Committee reported that they had met with Don Solberg and recommend raising the deductible from $2,000.00 to $3,000.00 with the City picking up the additional risk using the buy down program.  Don Solberg will then look at changing the renewal date from October 1st to January 1st so the policy term renewal aligns with the deductible.  On motion by Councilwoman DeHaas, second by Councilman Houger to accept the Health Insurance Committee recommendation to raise the deductible to $3000.00 and to use January 1st as the renewal date.  Motion carried by a unanimous vote of the Council present.

BILLS:  The bills in the amount of $284,338.37 were approved and ordered paid out of their respective funds, on motion by Councilman Lorentz, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

RESOLUTION NO. 216

(Resolution No. 216 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilman Lester who moved for its adoption.  Second by Councilman Houger.

WHEREAS, THE LOCAL HIGHWAY TECHNICAL ASSISTANCE COUNCIL, HEREAFTER CALLED THE LHTAC, HAS SUBMITTED AN AGREEMENT STATING OBLIGATIONS OF THE LHTAC AND THE CITY OF GRANGEVILLE, HEREAFTER CALLED THE CITY, FOR DESIGN AND CONSTRUCTION MANAGEMENT AND INSPECTION OF N. MEADOWS ST. REHABILITATION.

ROLL CALL VOTE:  YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Resolution No. 216 duly approved and adopted.

ENGINEER FOR NORTH MEADOW STREET REHABILITATION PROJECT:  Public Works Director Gortsema recommended using Riedesel & Associates as they helped submit the application prior to funding.  On motion by Councilman Lester, second by Councilman Lorentz to hire Riedesel & Associates out of Lewiston for the North Meadow Street Rehabilitation project.  Motion carried by a unanimous vote of the Council present.

WORKSHOP:  Mayor Walker explained that he’d like a workshop on September 28th at 7:00 p.m. to discuss the bond fee when water is turned off and water and sewer rates at the airport. 

RESOLUTION NO. 217

(Resolution No. 217 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilwoman DeHaas who moved for its adoption.  Second by Councilman Peterson.

A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF GRANGEVILLE, IDAHO COUNTY AUTHORIZING DESTRUCTION OF RECORDS.

ROLL CALL VOTE:  YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Resolution No. 217 duly approved and adopted.

CURB AND GUTTER REQUIREMENTS:  Public Works Director Gortsema explained that there is nowhere in the ordinances that require curb and gutter except new subdivisions.  Discussion occurred, but no change was made.   

The meeting adjourned at 8:25 P.M.
 
_________________________________
Bruce Walker – Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

September 8, 2009 Regular Meeting

The City Council met in regular session on September 8, 2009 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Del Houger
Michael Peterson
Brian Lorentz
Wes Lester

Councilmember absent:       

Georgia DeHaas
Linda Aiken       

City employees present were Chief Sedam, Attorney Green and Clerk Kennedy.  Public Works Director Gortsema was absent.

The meeting was called to order.

AGENDA AMENDMENT:  none

MINUTES:  The minutes of the August 17th regular meeting were approved as presented by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

BUDGET HEARING 2009-2010:  Clerk Kennedy explained that there was a proposed 6% increase in water and sewer, both on the base and demand/additional consumption (for base rates alone that equates to $.79 per month on water and $1.30 per month on sewer), a $.03 per gallon increase in gray waste at the wastewater plant and a $1.70 per month increase in street light.

Larry Clark, 412 No B Street stated that there has been a water increase each year over the last three years that has amounted to about an 18% increase.  When that amount is added to the $15.00 bond that was voted on it comes to about $80.00 this month.  He felt maybe it should be scaled back.  Inez Rose agreed with his comments. 

Mary Ann Davidson questioned whether the street light was a reimbursement on the cost that Avista charges the City.  Clerk Kennedy explained that the City determines how much Avista charges and then passes that charge on to the users.  The City had not checked or raised the street light charge in a lot of years and got behind.

Mayor Walker explained that for many years the City didn’t increase the utility rates enough to keep up and now they City is trying to keep on schedule. 

The hearing closed at 7:40 p.m.

VISITORS Mary Ann Davidson attended to discuss the option of LIDs on gravel streets in the City and dust abatement.  She was interested in finding out what it cost to maintain gravel streets versus paved streets.  Mayor Walker had Public Works Director Gortsema research the last five years in costs; Gortsema then provided a cost per mile for paved versus gravel streets.  When Mary Ann was reviewing the five year figures provided by Gortsema, she found out that on the average, maintenance costs are approximately $4,000.00 per year more for paved streets than gravel streets.   Her request is that based upon these numbers, the Council continue to provide dust abatement for the gravel streets.

Councilman Lester felt that once the abatement starts to wear out, then those on the street get an oily dust instead of dusty dust.  He felt that it doesn’t seem like the product lasts like it should based on the money being spent. 
   
Councilman Lorentz stated that asphalt streets don’t require the chip seal every year.  Budget constraints come into the account and realistically dust abatement should be done more frequently to be able to compare it more accurately with asphalt streets.  .

Mayor Walker responded that dust abatement isn’t in the budget for 2009-10.  He can’t say anything now, but if the City has a light winter and has funds left over then maybe the City can look at the dust abatement.

Linda Fisher called to let the City know she could not attend. 

Pat Web was present to discuss the $15.00 water bond charge at 824 North Hall Street.  He stated he can’t rent out the property because the City won’t let him have a trailer on the lot and he’ll just take the City to court before he’ll pay the $15.00 bond charge.  Clerk Kennedy explained the general content of Ordinance #851 that allows a disconnection in services if the property owner chooses; eliminating the $15.00 bond charge.  Pat was not interested in that option.  Mayor Walker stated his request would be taken under advisement. 

COMMITTEE REPORTS:  Chief of Police Sedam summarized the monthly report, reporting that the department responded to 166 calls for service.  There were 94 cases written, 27 misdemeanor arrests, 3 felony arrest, 37 citations, 26 written warnings issued, 9 dogs and no cats handled.  The Police and Animal Control Report for August 2009 was accepted on motion by Councilman Loretnz, second by Councilman Lester.  Motion carried by a unanimous vote of the Council present. 

On motion by Councilman Lester, second by Councilman Peterson to accept the Library Board Minutes of July 23, 2009.  Motion carried by a unanimous vote of the Council present.

ORDINANCE NO. 852

(Ordinance No. 852 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2009, APPROPRIATING THE SUM OF $5,152,436.00 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF GRANGEVILLE FOR SAID FISCAL YEAR; AUTHORIZING A LEVY OF SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATIONS ARE MADE.

On motion by Councilman Lorentz, second by Councilman Houger that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Houger, Lester, Lorentz, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 852 duly approved and adopted.

ORDINANCE NO. 853

(Ordinance No. 853 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-5 OF THE GRANGEVILLE MUNICIPAL CODE RELATING TO METER RATES; INCREASING METER RATES BY A SIX PERCENT (6%) RATE; REPEALING ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.

On motion by Councilman Houger, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. 

Pat Web commented that a lot of people try to raise a garden but the rates are too high already.  Mayor Walker explained that the City would like to keep as low as possible, but the City went too many years without raising the fees.  He hopes to get it to the point where the City doesn’t have to increase it. 

ROLL CALL VOTE:  YES: Houger, Lester, Lorentz, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 853 duly approved and adopted.

ORDINANCE NO. 854

(Ordinance No. 854 in its entirety on file in the City’s Ordinance File)

 AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-3-1 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO SEWER RATES; PROVIDING FOR INCREASE IN SEWER RATES AND INCREASING THE RATES OUTSIDE THE CITY LIMITS OF THE CITY OF GRANGEVILLE; CONTINUING THE DEFINITION OF THE USAGE RATE AS ESTABLISHED PURSUANT TO THE EARLIER DRAFT OF 8-5-3; PROVIDING FOR THE RETENTION OF THE REMAINDER OF SECTION 8-5-3; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilman Lester, second by Councilman Peterson that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Houger, Lester, Lorentz, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 854 duly approved and adopted.

RESOLUTION NO. 214

(Resolution No. 214 in its entirety on file in the City’s Resolution File)

A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN WASTEWATER TREATMENT PLANT FEES PURSUANT TO GRANGEVILLE CITY CODE SECTION 8-5-3-2. 

The following resolution was introduced by Councilman Lorentz who moved for its adoption.  Second by Councilman Lester.

ROLL CALL VOTE:  YES: Houger, Lester, Lorentz, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Resolution No. 214 duly approved and adopted.

RESOLUTION NO. 215

(Resolution No. 215 in its entirety on file in the City’s Resolution File)

A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN STREET LIGHT FEES PURSUANT TO GRANGEVILLE CITY CODE SECTION 8-4-3. 

The following resolution was introduced by Councilman Lester who moved for its adoption.  Second by Councilman Lorentz.

ROLL CALL VOTE:  YES: Houger, Lester, Lorentz, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Resolution No. 215 duly approved and adopted.

AUDIT CONTRACT 07-08:  On motion by Councilman Lorentz, second by Councilman Houger to approve the audit contract for fiscal year ending 9/30/08 with Gibbons, Scott and Dean.  Motion carried by a unanimous vote of the Council present.

TEMPORARY FENCE AGREEMENT REQUEST:  On motion by Councilman Lorentz, second by Councilman Lester to approve the request by Jean Olson, 411 Madison, to have a five foot chain link fence in the right of way on Madison and to allow the fence to be taller than three feet when within fifty feet of the corner.  Motion carried by a unanimous vote of the Council present.

HERITAGE SQUARE REQUEST:  On motion by Councilman Lester, second by Councilman Houger to approve the boosters to use Heritage Square on September 16, 2009 at 7:00 p.m. for a homecoming bonfire, to close Heritage Square at 3:00 p.m. and to approve the parade route as per the Chief’s plan.  Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:40 P.M.
_________________________________
Bruce Walker – Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

August 17, 2009 Regular Meeting

The City Council met in regular session on August 17, 2009 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      

Michael Peterson
Brian Lorentz
Wes Lester
Georgia DeHaas
      
Councilmembers absent:      

Linda Aiken
Del Houger

City employees present were Chief Sedam, Public Works Director Gortsema, Attorney Green and Clerk Kennedy. 

The meeting was called to order and the minutes of the August 3rd regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester.  Motion carried by a unanimous vote of the Council present.

CERTIFICATE OF APPRECIATION:  Mayor Walker presented Sally Payne with a certificate of appreciation for all her years of service with the Grangeville Youth Baseball Program.

SEWER PROJECT PAY REQUEST #2 AND CHANGE ORDER REQUESTS:  Councilman Lester made a motion, second by Councilman Peterson to approve Pay Request #2 to Eastern Oregon Construction for $86,860.87.  Motion carried by a unanimous vote of the Council present.

Councilman Lorentz made a motion, second by Councilman Lester to approve Change Order #2 for ($16,007.50) to reduce the contract amount.  Motion carried by a unanimous vote of the Council present.

Public Works Director Gortsema explained that the contractor didn’t bid air testing on the line because they considered the project as a rehabilitation project instead of a construction project.   J-U-B recommends denying the request and Gortsema agrees with their recommendation.  Councilman Lester was concerned with denying the request, what with them doing a good job on the project and he hated to have them not leave on good terms.  He has mixed feelings about denying the change order.  Gortsema also explained that they had planned to go to the property line with the service.  Since that wasn’t a requirement, it should offset the cost of the additional air testing.  On motion by Councilman Lorentz, second by Councilwoman DeHaas to deny the change order request for air testing.  Motion carried by a unanimous vote of the Council present.

BILLS:  The bills in the amount of $461,438.68 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

MEETING DATE CHANGE:  On motion by Councilman Lester, second by Councilman Peterson to move the September 7th meeting to Tuesday, September 8th due to Labor Day.  Motion carried by a unanimous vote of the Council present.

LIBRARY DIRECTOR:  On motion by Councilman Lester, second by Councilman Peterson to approve the Library Board decision to hire Edie Lustig as the new library director.  Motion carried by a unanimous vote of the Council present.

NEXT MEETING:  Mayor Walker announced that the next meeting agenda will have discussion on the letter submitted by Mary Ann Davidson about LIDs and dust abatement.

The meeting adjourned at 7:50 P.M.
_________________________________
Bruce Walker – Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

August 3, 2009 Regular Meeting

The City Council met in regular session on August 3, 2009 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Del Houger
Michael Peterson
Brian Lorentz
Georgia DeHaas
Linda Aiken

Councilmember absent:

Wes Lester       

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Green and Clerk Kennedy.

The meeting was called to order.

AGENDA AMENDMENT:  Clerk Kennedy had two proposed additional agenda items, with the requests needing action before the next meeting.  On motion by Councilwoman DeHaas, second by Councilman Peterson to approve the two proposed items on the amended agenda.  Motion carried by a unanimous vote of the Council present.

MINUTES:  The minutes of the July 20th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Houger.  Motion carried by a unanimous vote of the Council present.

VISITORS:  Joe Scheiss did not attend the meeting.

COMMITTEE REPORTS:  Chief of Police Sedam summarized the monthly report, reporting that the department responded to 185 calls for service.  There were 123 cases written, 45 misdemeanor arrests, 1 felony arrest, 51 citations, 25 written warnings issued, 9 dogs and 2 cats handled.  The Police and Animal Control Report for July 2009 was accepted on motion by Councilman Loretnz, second by Councilwoman Aiken.  Motion carried by a unanimous vote of the Council present. 

On motion by Councilman Lorentz, second by Councilman Houger to accept the Planning and Zoning Minutes of July 28, 2009.  Motion carried by a unanimous vote of the Council present.

Councilman Houger made a motion, second by Councilwoman Aiken to accept the variance for Linda Fisher at 104 East South 9th Street as approved by Planning and Zoning.  Mayor Walker questioned whether it was a private sewer line and if Chris Wagner had any comments on the application.  Mr. Wagner did not attend the Commission meeting to voice any concerns.  Motion carried by a unanimous vote of the Council present.

Councilman Peterson explained that the summer reading program is over and the program increased in size since the previous year.  Brittney Brooks was a wonderful addition to the library over the summer.  Councilwoman DeHaas made a motion second by Councilman Peterson to accept the Library Minutes of July 23, 2009.  Motion failed since there was no vote to come out of executive session.  The minutes will be revised and then resubmitted to the Council.

714 NORTH STATE:  Attorney Green explained that the owners have made good progress on cleaning up the property and they are working on building a fence to contain the larger items.  He felt they are making good progress and he didn’t feel it was necessary to sue.  It will continue to be monitored.

CATERING PERMIT:  On motion by Councilman Lorentz, second by Councilman Peterson to change the location for Friends of the NRA banquet catering permit from the Armory to the IOOF Hall on Cunningham.  Motion carried by a unanimous vote of the Council present.

VOLUNTEER AT PIONEER PARK PAVILION:  Kelley Bambacigno stopped by City Hall and volunteered to paint the ceiling at the pavilion if the City would buy the paint.  Public Works Director Gortsema wanted to recognize her donation to the City since she was so generous to paint it.  She had it completed for the 4th of July Celebration. 

TRAFFIC ON NORTH D STREET BY EARLY BIRD SUPPLY:  Chief Sedam explained that he has reviewed again the traffic on North D Street by Early Bird Supply.  He felt the only option, if any, would be to have no parking on the east side and resident only on the west side.  After discussion, it was decided to wait and see if any further discussion occurs.  

2009-10 TENTATIVE BUDGET:  Clerk Kennedy read the tentative budget for 2009-10.  On motion by Councilman Lorentz, second by Councilman Peterson to approve the 2009-10 Tentative Budget for the City of Grangeville.  Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:40 P.M. 
_________________________________
Bruce Walker – Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

July 20, 2009 Regular Meeting

The City Council met in regular session on July 20, 2009 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Del Houger
Michael Peterson
Brian Lorentz
Wes Lester
Georgia DeHaas
      
Councilmembers absent:

Linda Aiken

City employees present were Chief Sedam, Public Works Director Gortsema, Attorney Green and Clerk Kennedy. 

The meeting was called to order and the minutes of the July 6th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester.  Motion carried by a unanimous vote of the Council present.

VISITORS:  On motion by Councilman Lester, second by Councilman Houger to allow the Christian Church to close South 1st Street from Idaho Avenue to South A Street on September 13, 2009 from 7:00 a.m. – 4:00 p.m. for their fall bazaar.  Motion carried by a unanimous vote of the Council present.

Tara King with Northwest Management was present to discuss the Fire Mitigation Assessment of the Watershed property.  Northwest Management has been managing City property since 1988.  They will start a full timber cruise of the property on August 10th to update their records.  Instead of looking at actual timber value, the focus will be fire risk on the City’s property with danger coming from the City’s property or the neighbor’s property.  There will be a recommendation of the risk and impact of fire submitted to the Council when it’s completed.

Ms. King also mentioned the CTE grant program, Community Transportation Enhancement Grant that can be used for tree planting, landscaping and the like as long as it enhances a corridor.  If the City is interested in applying, the grant is a maximum of $30,000 with a 10% cash match from the City.   

On motion by Councilwoman DeHaas, second by Councilman Peterson to accept the Library Board Meeting Minutes from July 9, 2009.  Motion carried by a unanimous vote of the Council present.

BILLS:  The bills in the amount of $315,865.90 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

WWTP DISCHARGE PERMIT:  On motion by Councilman Lorentz, second by Councilman  Peterson to authorize J-U-B to proceed with preparing the variance application for EPA on the WWTP discharge permit.  Motion carried by a unanimous vote of the Council present.  Public Works Director Gortsema talked with Steve James with J-U-B who explained that it would take 4-6 months to get a reply back.  DEQ drives the timeline by how much information they feel they need before submitting to EPA.  The budget amount for J-U-B could be around $20,000.00.  He agrees with Gary Allen’s advice to apply for both variances at the same time.  J-U-B figures 2-3 weeks to get their information completed.

SEWER PROJECT PAY REQUEST #1:  Councilman Lester made a motion, second by Councilwoman DeHaas to approve Pay Request #1 to Eastern Oregon Construction for $87,552.00.  Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 7:55 P.M.
_________________________________
Bruce Walker – Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

July 6, 2009 Regular Meeting

The City Council met in regular session on July 6, 2009 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      

Del Houger
Wes Lester
Michael Peterson
Brian Lorentz
Georgia DeHaas
Linda Aiken
       
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Green and Clerk Kennedy.

The meeting was called to order.

AGENDA AMENDMENT:  Clerk Kennedy had two proposed additional agenda items, with the requests needing action before the next meeting.  On motion by Councilman Lester, second by Councilman Peterson to approve the two proposed items on the amended agenda.  Motion carried by a unanimous vote of the Council present.

MINUTES:  The minutes of the June 15th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester.  Motion carried by a unanimous vote of the Council present.

VISITORSJulie Worthington introduced Kia Frost, the Farmers Market intern for the summer through the Department of Labor.  On July 25th, the Farmers Market would like to use the sidewalks along Main and State Street for sidewalk art.  The purpose of the sidewalk art competition is to allow the public to display their talents and to bring additional people to the market.  The Farmers Market would take are of cleaning the sidewalks when completed.  It was noted that the State Street sidewalk is broken up; therefore only a portion of the Main Street sidewalks would be used.  On motion by Councilwoman DeHaas, second by Councilman Lester to allow the Farmers Market to use a portion of the Main Street sidewalk for a drawing contest using chalk on July 25, 2009.  Motion carried by a unanimous vote of the Council present.

Sally Soltman requested permission to hang a Relay for Life banner for two weeks, starting July 9th and ending the 18th.  Julie Worthington from the Farmers Market was present to state that they didn’t have a problem having their banner removed for those two weeks.  Councilman Lorentz made a motion, second by Councilman Houger to approve the request to hang the Relay for Life banner from July 9-18th.  Motion carried by a unanimous vote of the Council present.

Steve Munson, 204 South Boulevard was present with his renter, Michael Nelson.  Mr. Nelson explained that they have a lease to own on the property and they wanted to erect a privacy fence around the back yard.  They would like to place the fence approximately 5’ in the right of way on South Street, which would still allow room for a sidewalk.  They would also like to build the 6’ privacy fence 46’ from the corner instead of 50’ so the fence is flush with the house.  Public Works Director Gortsema and Chief Sedam did not see any visibility issues.  On motion by Councilman Lorentz, second by Councilman Lester to grant Steve Munson his request to have a fence taller than 3’ within 50’ of the corner and to allow the 6’ privacy fence in the right of way.  Motion carried by a unanimous vote of the Council present. 

COMMITTEE REPORTS:  Chief of Police Sedam summarized the monthly report, reporting that the department responded to 164 calls for service.  There were 101 cases written, 41 misdemeanor arrests, 1 felony arrest, 38 citations, 10 written warnings issued, 7 dogs and 2 cats handled.  The Police and Animal Control Report for June 2009 was accepted on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.  Chief Sedam hired Shane Nichols as the new officer.  Border days went well. 

On motion by Councilman Houger, second by Councilman Lester to accept the Planning and Zoning Minutes of June 30, 2009.  Motion carried by a unanimous vote of the Council present.

Councilman Lester made a motion, second by Councilwoman Aiken to approve the variance for Ken Singh at 404 North A to build an addition to his house on the property line.  Motion carried by a unanimous vote of the Council present.

The Planning and Zoning recommendations for subdivision preliminary plat extensions requested by The Vineyards and Pebble Creek Subdivisions were discussed.  On motion by Councilman Lorentz, second by Councilman Houger to grant a five year extension to The Vineyards Subdivision.  Motion carried by a unanimous vote of the Council present.  On motion by Councilman Lester, second by Councilwoman Aiken to grant a five year extension to Pebble Creek Subdivision.  Motion carried by a unanimous vote of the Council present. 

CENSUS PARTNER:  The Council felt it was important to get as much information out to the public as possible when the census took place.  On motion by Councilman Lester, second by Councilwoman DeHaas to have the City become a census partner for the 2010 Census.  Motion carried by a unanimous vote of the Council present.  Mayor Walker appointed Mike Peterson as the lead contact for the census since he has prior census experience.

ORDINANCE NO. 851

(Ordinance No. 851 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FEES PERTAINING TO DISCONTINUED SERVICE REQUEST; PROVIDING FEES FOR RECONNECTION; PROVIDING FOR THE AMENDMENT OF SECTION 8-5-9 OF THE CITY CODE OF THE CITY OF GRANGEVILLE RELATING TO RECONNECTION DEPOSIT; PROVIDING FOR THE AMENDMENT BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilwoman DeHaas, second by Councilman Lorentz that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 851 duly approved and adopted.

SEWER PROJECT ADDITIONAL FOOTAGE AUTHORIZED:  Public Works Director Gortsema asked the contractor if their schedule would allow extra work and if so, would they hold the same price.  The contractor was willing to do so; therefore, J-U-B prepared change order #1 for a total footage addition of about 700’ at $39,505.00.  Public Works Director Gortsema recommended approval to allow the contractor to order parts.  It was not budgeted within the line item for new lines but it will stay within the overall sewer department budget.  On motion by Councilman Lester, second by Councilman Houger to approve change order #1 in the amount of $39,505.00 to complete an additional 700’ of line.  Motion carried by a unanimous vote of the Council present.

RESIGNATION LETTERS:  Mayor Walker read and accepted the two letters of resignation submitted by Vance Schmaus and Linda Ruthruff.   

CURB REPLACEMENT AT CITY HALL:  Public Works Director Gortsema explained that the curb on College Street is in bad shape.  WH Concrete gave an estimate to replace approximately 280’ of the existing curb only, with a curb and gutter pan for $5,880.00.  The Street Department budget appears to have about $38,000 in excess funds.  When the state revenue shortage of about $11,000.00 is taken into account, it leaves about $24,000 for additional street projects.  If the City hires WH Concrete, they would do the work most likely in August.  Gortsema recommends replacing the curb and gutter pan at City Hall.  On motion by Councilwoman DeHaas, second by Councilman Lester to replace the City Hall curb for approximately $6,000.00 and use WH Concrete as the contractor.  Motion carried by a unanimous vote of the Council present.

DUST ABATEMENT:  Mayor Walker stated that he knew the City decided not to do dust abatement which may have been the correct choice, but he felt it was done in the incorrect way.  He felt if the City was going to cut dust abatement, then the citizens should know a full year in advance.  Several people have come to him and they want to do the abatement, but can’t get everyone on their block to do it.  Mayor Walker felt the City should apply one coat of dust abatement this year instead of two.  Then if the City decides not do it next year, the citizens would know a year in advance.  Public Works Director Gortsema explained that the City normally applies two applications, one in May or June and another in the fall.  Councilman Lorentz explained that the City of Cottonwood pays for half and the property owner pays for the other half.  The streets look like a checkerboard as they don’t require full participation of the block.  Gortsema stated that one treatment is about $8,400.00 and the company the City uses is about three weeks out on their schedule.  Councilman Houger stated that the disappointing thing to him with dust abatement is that those that live there don’t want to pay for paving or dust abatement.  He lives on a gravel street and doesn’t feel that those that don’t own property on those streets should have to pay where they already paid for their street.  Councilwoman Aiken agreed that it’s not fair to have others pay for dust abatement, but feels maybe it should be done one time this year and see what happens.  On motion by Councilman Lester, second by Councilwoman Aiken to apply one coat of dust abatement for 2009.  Motion carried, Councilwoman DeHaas and Councilman Lorentz voting no.   

GRANGEVILLE HIGHWAY DISTRICT SIDEWALK WAIVER REQUEST:  Councilman Lester made a motion, second by Councilman Houger to grant Grangeville Highway District an indefinite sidewalk waiver on sidewalks on Hill and North A and North B Streets.  Motion carried by a unanimous vote of the Council present.

CATERING PERMIT:  On motion by Councilman Lorentz, second by Councilman Peterson to approve the catering permit to cater at the Idaho National Guard Armory for Friends of the NRA Banquet on August 7, 2009 from 5:00 p.m. to 1:00 a.m.  Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:40 P.M.
 
_________________________________
Bruce Walker – Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk

June 15, 2009 Regular Meeting

The City Council met in regular session on June 15, 2009 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Del Houger
Michael Peterson
Brian Lorentz
Wes Lester
Linda Aiken
Georgia DeHaas

City employees present were Chief Sedam, Public Works Director Gortsema, Attorney Green and Clerk Kennedy. 

The meeting was called to order and the minutes of the June 1st regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester.  Motion carried by a unanimous vote of the Council present.

VISITORS Ethel Green with the US Census provided information to the Council and asked that the City become a census partner.  In March 2010 the short form will be coming out with 10 questions.  A decision will be made at the next meeting.

Sue Kutner, The Gallery, requested permission to place tents in the parking area in front of The Gallery on July 3rd for a class reunion from 3pm-6pm.  On motion by Councilman Lester, second by Councilman Houger to grant Sue Kutner of The Gallery permission for a partial street closure to place tents on the north side of West North Street for July 3rd from noon to 8:00 p.m.  Motion carried by a unanimous vote of the Council present. 

Rob and Dolly Tipton, 514 North A, requested permission to place a 4’ chain link fence on their property in order to keep their kids in the yard.  The required height on the fence is 3’ when it’s within 50’ of the corner.  On motion by Councilman Lester, second by Councilman Lorentz to grant Rob and Dolly Tipton permission to put their 4’ chain link fence on the corner of A and 5th Street.  Motion carried by a unanimous vote of the Council present.

DISCOUNTED POOL PASS:  Clerk Kennedy explained that Eleanor Wagner was in asking for discounted swimming lesson passes.  She wanted to buy some lessons for those that couldn’t afford to buy them and the amount varied $100.00 – $500.00.  She wanted to be able to buy them for $20.00 instead of $25.00.  Kennedy explained that other patrons buy season passes and donate them to those that need them.  The school and the Department of Health and Welfare determine who gets them.  The Pool Committee felt that Mrs. Wagner should buy the lessons at the regular pass rate.  Councilman Lester agreed with the recommendation and Councilwoman DeHaas didn’t feel the City should do discounted tickets. 

On motion by Councilman Lorentz, second by Councilman Peterson to accept the Library Board Minutes from May 25, 2009.  Motion carried by a unanimous vote of the Council present.

ABATEMENT OF NUISANCE AT 714 NORTH STATE:  Attorney Green explained the two directions the Council could choose in order to proceed with the abatement of the nuisance at 714 North State.  The first option would be to charge the owners with a crime for violating the code with the junk on the property.  The other option would be to do a civil abatement of the problem asking for the owners to clean up property.  The Council would need to declare that the property is a public nuisance and direct Attorney Green to take the necessary action.  Green would then draft a letter to the owners giving them 30 days to clean up the property.  If they don’t, he would have the court order them to clean up the property and then reimburse the City for attorney fees.  If they don’t clean up the property, then the Chief would order it cleaned and bill the property owner for the expense.  On motion by Councilwoman DeHaas, second by Councilwoman Aiken to declare the property at 714 North State Street as offensive to the senses and therefore a public nuisance and authorizing the City Attorney to take reasonable measures to abate said nuisance.  Motion carried by a unanimous vote of the Council present.  Councilman Lester asked who decides how clean it needs to be.  Attorney Green responded that the Council will ultimately decide when enough is enough.  Councilman Houger asked that the City be specific and cautious because you can drive anywhere in Grangeville and see properties with similar problems. 

NORTH HALL STREET TRAFFIC STUDY:  Chief Sedam’s recommendation based upon the traffic study on North Hall Street is to drop the speed limit to 15 mph and keep traffic going both ways.  Connie Ford of Mountain View Trailer Park came to talk to the Chief and asked if he did recommend a one way street, to please have it going north into the park.  The street is narrow, crowded and has a lot of kids.  Mayor Walker questioned reducing the speed limit if the intent was for dust control.  In order to cut down on the dust, the amount of traffic would need to be reduced.  Councilman Lester stated that he appreciated the Chief’s work, but felt the City should wait as he felt more information was needed from those living in the area.  He also felt the City should maybe wait a year and see what happens with the dust control. On motion by Councilman Lester, second by Councilman Houger to leave the 800 block of North Hall Street as is for the time being.  Motion carried by a unanimous vote of the Council present.

BILLS:  The bills in the amount of $233,140.38 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

AUTHORIZE SIGNING OF CONTRACT:  On motion by Councilman Lorentz, second by Councilman Lester to authorize signing of the contract with Easter Oregon Construction for the 2009 Sewer Project.  ROLL CALL VOTE:  YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson.  NO:  none.  The motion passed.

DISCONTINUED SERVICE DRAFT FOR WATER:  Clerk Kennedy explained that she has met with Public Works Director Gortsema about possible solutions to those citizens that have water connections that they don’t have any plans of using and would like disconnected.  At this time, the City has an ordinance that requires the owner to pay the $15.00 bond charge even when the water is turned off.  The policy drafted by Gortsema after discussion with Kennedy allows citizens a couple of options for disconnection if they so desire.  Councilman Lester felt that if a citizen disconnects from the system it should require a buy in fee.  Gortsema’s opinion was that it was an existing line and should not require the buy in.  This will be on the next meeting agenda. 

SET WORKSHOP:  A workshop was set with J-U-B at noon at Oscars Restaurant to discuss the wastewater plant.

EXECUTIVE SESSION:  On motion by Councilman Lester, second by Councilman Lorentz to go into Executive Session according to Section 67-2345 (f) litigation.  ROLL CALL VOTE:  YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson.  NO:  none.  The motion passed.

A motion was made by Councilman Lester, second by Councilwoman DeHaas to go out of Executive Session.  ROLL CALL VOTE:  YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson.  NO:  none.  The motion passed.

No action taken.

The meeting adjourned at 9:11 P.M.
_________________________________
Bruce Walker – Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

June 1, 2009 Regular Meeting

The City Council met in regular session on June 1, 2009 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Del Houger
Wes Lester
Michael Peterson
Brian Lorentz
Georgia DeHaas
Linda Aiken
       
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Green and Clerk Kennedy.

The meeting was called to order and the minutes of the May 18th regular meeting were approved as presented by Councilman Lester, second by Councilman Houger.  Motion carried by a unanimous vote of the Council present.

VISITORS:  Rachel Young with the Grangeville Arts was present to explain that they wanted to offer a summer concert series in the park, free of charge.  They have three events:  July 14th Moscow blues/rock band, August 4th California All American Boys Chorus and September 12th Spokane big bass band.    The Chamber will co-sponsor the event for insurance.  The concerts will start at 6:00 p.m. and end at 7:30 p.m.  Councilman Lester reminded Mrs. Young that if it is necessary to drive in the park or if tents need to be set up, they need to coordinate with Public Works because of the underground sprinklers in the park.  On motion by Councilman Lester, second by Councilwoman DeHaas to grant Grangeville Arts permission to use Pioneer Park on July 14th, August 4th and September 12th from 6:00 p.m. to 7:30 p.m.  Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS:  Chief of Police Sedam summarized the monthly report, reporting that the department responded to 164 calls for service.  There were 92 cases written, 32 misdemeanor arrests, 2 felony arrests, 62 citations, 24 written warnings issued, 7 dogs and 1 cat handled.  The Police and Animal Control Report for May 2009 was accepted on motion by Councilman Lorentz, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.  Chief Sedam stated that he tested the potential job applicants and interviewed four.

AGRICULTURAL BUILDINGS AND BUILDING PERMITS:  Attorney Green explained that at a previous Council meeting, the Council had talked about redrafting the City ordinance to remove the exemption on agricultural buildings.  Attorney Green researched the situation and discovered the City could not remove the exemption based upon a State statute that says agricultural buildings need to be exempted by local governments.  He suggested talking to the County to see if the owner applied for an agricultural exemption at the county and if not then to proceed as the City sees fit.  Councilman Lester would like to see if the City could start with the assessor to see if the City could find out ahead of time if the owner could get the exemption.  Attorney Green will check with the County to see what standard they have for agricultural building exemptions.

SUMMER READING PROGRAM DONATIONS:  On motion by Councilman Lorentz, second by Councilman Lester to approve a day pool pass for those that complete the summer reading program.  Motion carried by a unanimous vote of the Council present.

BEER GARDEN AND CATERING PERMIT FOR BORDER DAYS:  On motion by Councilman Lester, second by Councilman Peterson to approve the beer garden request during Border Days and to approve the Grangeville Country Club request for a catering permit for the same event, July 2nd-4th, 2009.  Motion carried by a unanimous vote of the Council present.

2009 SEWER PROJECT AWARD:  Public Works Director Gortsema reported that the City received six bids for the sewer project with the low bid at $159,095 and the high bid at $273,130.  Easter Oregon Construction is the low bidder.  Minor discrepancies were reviewed with Attorney Green and they were not significant enough to not award the bid to Eastern Oregon Construction.  References were called and they have all positive results.  On motion by Councilman Houger, second by Councilman Lester to accept the bid for the project and award the bid to Eastern Oregon Construction for 2009 sewer project.  Public Works Director Gortsema would like the Council to possibly consider additional work if the City is satisfied with their work and the contractor is willing to do the additional work at the same price.  The City has about $65,000 additional for which engineering is ready that could be completed and was originally cut from the 2009 project.

PERSONNEL HANDBOOK CHANGES:  Clerk Kennedy explained that the City departments didn’t have any handbook changes for 2009-10.  If the Council has changes those can be considered.  Councilman Lorentz brought up that during the review of the Snowhaven handbook, they found an area that says you can be dismissed for using prescription drugs.

COMPLAINT AT 714 NORTH STATE:  There have been numerous citizen complaints about the property located at 714 North State.  Chief Sedam explained that the Ordinance officer has been down there and is working through the process because of all the disrepair and unsightliness of the property.  There are five registered owners of the property and no one claims occupancy.  The police department is in the process of writing a report which will be sent to Attorney Green to see if the City could proceed with an injunction.  Mayor Walker felt the property is way worse then it’s been; the Council as a whole wants it fixed and that’s a direct order to Chief Sedam and Attorney Green to get it fixed.  Chief Sedam pointed out that it will be a case that will have to go to court.

ROAD CLOSURES FOR 4TH OF JULY:  Chief Sedam stated that the road closures are the same as previous years.  The carnival will arrive on June 30th and open July 1st on the Bell Equipment lot.  On motion by Councilman Lester, second by Councilman Houger to approve the street closures as presented for the 4th of July.  Motion carried by a unanimous vote of the Council present.

EXECUTIVE SESSION:  On motion by Councilman Lester, second by Councilman Lorentz to go into Executive Session according to Section 67-2345 (f) litigation.  ROLL CALL VOTE:  YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson.  NO:  none.  The motion passed.

A motion was made by Councilman Lorentz, second by Councilman Lester to go out of Executive Session.  ROLL CALL VOTE:  YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson.  NO:  none.  The motion passed.

No action taken.

The meeting adjourned at 8:25 P.M.
 
_________________________________
Bruce Walker – Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

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