2013 Council Minutes Archive

December 16, 2013 Regular Meeting

The City Council met in regular session on December 16, 2013 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Del Houger
Mike Peterson
Beryl Grant
Shelley Dumas
Wes Lester
Brian Lorentz

City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green, and Clerk Kennedy.

MINUTES:  The meeting was called to order and the minutes of December 2nd were approved as presented by Councilman Peterson, second by Councilwoman Grant.  Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING:  A public hearing was held to review Snowhaven fees.  The new fees as proposed were read to those in attendance.  No comments were made.

AGENDA AMENDMENT:  Motion by Councilman Lester, second by Councilman Peterson to add the Snowhaven fee resolution to the agenda due to forgetting to add it under the public hearing.  Motion carried by a unanimous vote of the Council present.

VISITORS:  John Bennett, Grangeville Country Club Golf Course, explained the books are done for the year and they are projecting total income for year.  They are requesting $12,000 of Webb funds which will make them break even for the year and not pay taxes.  Nothing is scheduled for spending at this time.  On motion by Councilman Lester, second by Councilman Houger to transfer $12,000 from Webb funds to the golf course.  Motion carried by a unanimous vote of the Council present.

WWTP PHASE II UPDATE:  Public Works Director McFrederick stated the contractors are working on the non-potable pump station.  The sludge storage pad is finished.  They have created a temporary motor control center outside in a temporary building so there would be no delays in service.  Now they are putting in the new motor control center in the permanent room and hooking up electrical to the new generator.

On motion by Councilman Lester, second by Councilman Peterson to approve Pay Request #5 to Shannon Industrial for $193,983.35.  Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS:  The department had 41 cases written, 19 citations, 3 written warnings and 119 calls for service for November 2013.  The Police and Animal Control Report for November 2013 was accepted on motion by Councilman Lorentz second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.  The LifeLoc’s are in and officers will be trained in the field shortly.  The new computers have arrived and will be installed.

Library Director Hosman had excellent participation during Family Read Week.  They participated in the Festival of Trees by donating a tree.  They have an upcoming Teen/Adult Drama Club that will host a Mystery Dinner Theater.  On motion by Councilman Peterson, second by Councilwoman Grant to accept the Library Report.  Motion carried by a unanimous vote of the Council present.

FOOTHILLS WATER LINE:  Attorney Green explained Cory Baune, Mike Cook, Scott Winkler and himself attended a highway district meeting at their shop to inform the district that the City would not be abandoning the foothills water line at this time but also to see what might need to be done.  A sub-committee was formed to discuss and gather information about thoughts and concerns moving forward.  The following week, the sub-committee, made up of Mike Cook, Scott Winkler, Beryl Grant, Bob Mager, Matt Holman, Paul Hauger and Darrell Mullinix met.  They are looking at working together on the project to exchange and to ask questions and gather information.  The Council can figure out what the City’s concerns are, provide those to the committee members and then let the committee members meet with the district to get them answered.  Matt Holman stated Bob Mager presented information to the committee and did a very good job.  They will continue working toward a resolution.

BILLS:  The bills in the amount of $394,180.81 were approved and ordered paid out of their respective funds, on motion by Councilman Lorentz, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

COUNCIL DATES 2014:  On motion by Councilman Peterson, second by Councilwoman Grant to adopt the Council dates for 2014.  Motion carried by a unanimous vote of the Council present.

SPECIAL MEETING:  Public Works Director McFrederick visited with John Cardwell, regional director of DEQ.  There was a study on Three Mile Creek for temperature and John would like to meet with the City to review the study.  The City should have gotten a renewed NPDES permit in 2010 but didn’t.  The new permit will be coming shortly and most likely with a temperature requirement.  Two options for a meeting are January 15th or the 27th at City Hall at 7:00 p.m. with the Council, McFrederick, Green and Kennedy.

WESTERN CONSTRUCTION PAY REQUEST #3:  The final pay application will occur after the change order and retainage.  On motion by Councilman Houger, second by Councilman Peterson to approve Western Construction Pay Request #3 in the amount of $37,202.000.  Motion carried by a unanimous vote of the Council present.

CHANGE ORDER #1 SEWER PROJECT:  Councilman Lorentz made a motion, second by Councilman Peterson to approve change order #1 for $5262.50 for sewer line project.  Motion carried by a unanimous vote of the Council present.

LETTER OF SUPPORT FOR PORTS OF LEWISTON AND CLARKSTON:  Councilman Lorentz explained it is in Grangeville’s best interest to support the dredging to maintain the water way.  On motion by Councilman Lester, second by Councilwoman Grant to send the letters of support for the Ports of Lewiston and Clarkston to support dredging.  Motion carried by a unanimous vote of the Council present.

RESOLUTION SNOWHAVEN FEES:  On motion by Councilman Lorentz, second by Councilman Peterson to RESOLUTION NO. 238

(Resolution No. 238 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilman Lorentz who moved for its adoption.  Second by Councilman Peterson.

A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN SNOWHAVEN FEES.

ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Grant, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Resolution No. 238 duly approved and adopted.

EXECUTIVE SESSION:  On motion by Councilman Peterson, second by Councilwoman Grant to go into Executive Session according to Section 67-2345 (f) litigation and Section 67-2345 (b) Personnel.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Grant, Peterson.  NO:  none.  The motion passed.

The Council returned to regular session.  No action was taken.

The meeting adjourned at 8:40 P.M.

Bruce Walker – Mayor ATTEST:

Tonya Kennedy – Clerk

December 2, 2013 Regular Meeting

The City Council met in regular session on December 2, 2013 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
Del Houger
Mike Peterson
Beryl Grant
Shelley Dumas
Wes Lester

Councilmember absent:
Brian Lorentz

City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green, and Clerk Kennedy.

MINUTES:  The meeting was called to order and the minutes of November 18th were approved as presented by Councilman Peterson, second by Councilwoman Grant.  Motion carried by a unanimous vote of the Council present.

AMENDMENTS:  On motion by Councilwoman Grant, second by Councilman Peterson to amend the agenda to include an Executive Session as it missed the normal posting deadline.  Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS:  The Library Minutes of November 19, 2013 were accepted on motion by Councilman Peterson, second by Councilman Lester.  Motion carried by a unanimous vote of the Council present.

The Snowhaven Minutes of November 14, 2013 were accepted on motion by Councilman Peterson, second by Councilman Houger.  Motion carried by a unanimous vote of the Council present.

ART IN THE PARK:  Councilwoman Grant explained she visited with Susan Morris about hoping to have the money raised for Art in the Park stay local.  Susan wasn’t interested in changing her donations to go only to local organizations.  David Rauzi stated the library would like to take over Art in the Park and the board voted to do so.  It would be run through a combination of the board, library employees, FOCL and part of the summer reading program.  The fundraiser would be specific for the library.  Councilman Lester wants the money to stay in town, but is also afraid the calls will be coming in and he wants to make sure the City Hall staff doesn’t get the calls.  Librarian Becky Hosman will be the contact.  On motion by Councilwoman Grant, second by Councilman Houger to allow the library board to take on the project of Art in the Park.  Motion passed.

DESTRUCTION OF RECORDS:  Clerk Kennedy prepared a resolution to destroy records per the records retention schedule.

RESOLUTION NO. 237

(Resolution No. 237 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilman Lester who moved for its adoption.  Second by Councilman Peterson.

A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF GRANGEVILLE, IDAHO COUNTY AUTHORIZING DESTRUCTION OF RECORDS.

ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Grant, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Resolution No. 237 duly approved and adopted.

EXECUTIVE SESSION:  On motion by Councilman Peterson, second by Councilman Lester to go into Executive Session according to Section 67-2345 (f) litigation and Section 67-2345 (b) Personnel.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Grant, Peterson.  NO:  none.  The motion passed.

The Council returned to regular session.  No action was taken.

The meeting adjourned at 9:06 P.M.

Bruce Walker – Mayor
ATTEST:
Tonya Kennedy – Clerk

November 18, 2013 Regular Meeting

 

The City Council met in regular session on November 18, 2013 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
Del Houger
Mike Peterson
Beryl Grant
Shelley Dumas
Wes Lester

Councilmembers absent:
Brian Lorentz

City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green, and Clerk Kennedy.

MINUTES:  The meeting was called to order and the minutes of November 4th and November 13th meetings were approved as presented by Councilman Peterson, second by Councilwoman Grant.  Motion carried by a unanimous vote of the Council present.

VISITORSCathy Wassmuth with Grangeville Horizons Recreation will be applying for a grant for Idaho Community Foundation funds with a maximum limit of $5000 and asked if the City would sponsor the grant.  A future project would be lighted arches that could be removed after the lighting season.  The hole would have a cap and would be able to be mowed over the top.  Cathy knew the City had money donated from Orrin Webb for that park, and wanted to see if the City would be willing to pay for it.  They would like to do a curved sidewalk and she received a quote today for $11,620.  Mayor Walker felt the City needed to deal with the grant sponsorship, but the request for Webb funds needed to be presented at a different time.

Councilman Lester was ok with sponsoring the grant, but not using Orrin Web money as the City has more repairs on the swimming pool than funds.  On motion by Councilman Lester, second by Councilman Houger to have the City sponsor a grant from the Idaho Community Foundation for the Grangeville Horizon in an amount up to $5000.  Motion carried by a unanimous vote of the Council present.

Kris Blankenship was not present.  On motion by Councilman Lester, second by Councilwoman Grant to allow Kris Blankenship and Rookies Sports Bar a catering permit from 10am – 2am at the Twisted Cellar for a Christmas party on December 21st.  Motion carried by a unanimous vote of the Council present.

John Watson with Riedesel Engineering and Kevin Dahler with Idaho Forest Group (IFG) were present to request permission to hook up to the City sewer system even though Idaho Forest Group is outside the City limits.  They have looked at preliminary options at the mill for a sanitary system and this is the best option at this time.  They would like to see if the City is interested in allowing them to hook up prior to expending additional funds to design a system.  They are looking at have a flow meter on the pressurized line and have visited with Public Works Director McFrederick on the equity buy in fees and out of city sewer rates.

Councilwoman Grant asked if Idaho Forest Group was ok with the costs of the equity buy and out of City rates and they were.  Councilman Lester questioned if the City had plant capacity and McFrederick answered yes.  Lester felt if IFG was ok with out of City rates, the equity buy in and the City had capacity at the sewer plant then IFG could move forward by working with McFrederick.  Houger agreed with Lester.

WWTP PHASE II UPDATE:  Public Works Director McFrederick stated the contractor is working on the east and south wall of the solids loading pad, the generator is set on its pad and electrical work is being done and they are working on the control panel and scada for the non-potable water system.

On motion by Councilman Peterson, second by Councilwoman Grant to approve Pay Request #4 to Shannon Industrial for $207,078.53.  Motion carried by a unanimous vote of the Council present.

BILLS:  The bills in the amount of $762,411.48 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

WESTERN CONSTRUCTION PAY REQUEST #2:  Public Works Director McFrederick stated the final walk through was last week and everything is paved back.  On motion by Councilman Lester, second by Councilman Peterson to approve Western Construction Pay Request #2 in the amount of $207,742.20.  Motion carried by a unanimous vote of the Council present.

PAY REQUEST WALTER M STEED & ASSOCIATES:  On motion by Councilman Peterson, second by Councilwoman Grant to approve the pay request for Walter M Steed & Associates in the amount of $2,700.00. Motion carried by a unanimous vote of the Council present.

PROCLAMATION:  Mayor Walker proclaimed November 17 – 23 Family Reading Week in Grangeville.

2013 ELECTION RESULTS:  The 2013 Election results as submitted by Idaho County are below.

Mayor 4 year
Bruce Walker 217

Council 4 year
Wes Lester 228
Tony Ellis 135
Beryl Grant 250
Scott F Winkler 239

ITEMS TO NOTE:  The Tree Lighting at Pioneer Park for Winter Magic is November 30, 2013 at 5:00 p.m.  The Council received an invite for a Tiny Tour at the Grangeville Centennial Library for December 16th, 7:00 pm – 7:15 pm.

The meeting adjourned at 8:10 P.M.

Bruce Walker – Mayor ATTEST:

Tonya Kennedy – Clerk

November 13, 2013 Special Meeting

The City Council met in special session on November 13, 2013 at 6:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
Del Houger
Mike Peterson
Beryl Grant
Shelley Dumas
Wes Lester

Councilmembers absent:
Brian Lorentz

City employees present were Public Works Director McFrederick, Attorney Green, Mike Curtiss and Clerk Kennedy.

Grangeville Cemetery Representatives were Rob Groom, John Lamb and Jerry Jessup.

The meeting was called to discuss the request from Grangeville Cemetery to drill a well or have discounted water rates.  Mayor Walker felt the Cemetery’s request was to drill a well but the request got sidetracked with discounted rates.  The Cemetery confirmed their request is to drill a well.

Councilors Lester and Grant met with Jerry Jessup and discussed the Cemetery’s request.  Lester also visited with Rick Collingwood with the Department of Water Resources and he was directed to a website to view the City’s water rights online.  It was explained by Rick, that if the cemetery drills a well and the City has well problems in the future, the City could come back on the Cemetery as long as the City had documentation on City wells.  Attorney Green explained that those with first rights get first in line.  If there were problems, the City could sue whoever drilled a well saying that the diversion of water impacted the City, as long as the City had records.  Lester didn’t want the City to say it was ok to drill a well if it could affect the City’s water in the future.  Attorney Green further explained the water right system in Idaho.  The water right is not a permit that you can only use that much but it’s a system for tracking historical numbers.  The water right doesn’t say you are limited to the amount in the water right.

Councilman Houger was concerned about the wear and tear on the wells if the City sells that much additional water to the Cemetery.  Houger questioned how many people ask the Cemetery to water the grass.  Rob Groom estimated about 10 people a year.

Councilman Peterson asked if the water tables are going down. Public Works Director McFrederick stated the City wells are losing water static level and water production.  The drilling of bigger wells by the City is definitely a concern.

McFrederick stated the future use of WWTP water could be an option, however there are other costs and equipment necessary and the City doesn’t have that number or know if or how far into the future it could be before water reuse becomes possibility.

Councilman Dumas asked what the cemetery does for water conservation.  Groom explained they only water new grass and the trees.

Mayor Walker asked if drilling a well is still the cemetery’s request.  He was concerned that the numbers on the well were inaccurate for the number of gallons needed.

On motion by Councilman Lester, second by Councilman Peterson to deny the request to drill a well in the City limits or the Area of Impact for the Grangeville Cemetery District.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Grant, Peterson.  NO:  none.  The motion passed.

Citizen Georgia DeHaas stated the City has to protect the City’s water source for the future.

Mayor Walker directed Attorney Green to review the City water rights with McFrederick.

The meeting adjourned at 7:14 P.M.

Bruce Walker – Mayor
ATTEST:
Tonya Kennedy – Clerk

November 4, 2013 Regular Meeting

The City Council met in regular session on November 4, 2013 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
Del Houger
Mike Peterson
Brian Lorentz
Beryl Grant
Shelley Dumas
Wes Lester

City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green, and Clerk Kennedy.

MINUTES:  The meeting was called to order and the minutes of October 21st were approved as presented by Councilman Peterson, second by Councilwoman Grant.  Motion carried by a unanimous vote of the Council present.

VISITORS:  Jerry Jessup with Grangeville Cemetery explained the cemetery is having a problem keeping vegetation alive.  They have looked into several options and ultimately believe the most cost effective would be to drill their own well.  They estimate it will take 78,000 gallons/day to keep it green.  They are looking for a variance to drill a well or discounted water rates that would provide them with about the same cost as a well.  The well would need to pump 50 gallons/minute.  It would take 11 days to do the whole cemetery, running 24 hours/day.  They would need to apply to the state for water rights and they would apply probably for 100 gallons/minute.  They think they would irrigate 3-4 months per year.  The cemetery also considered using the WWTP water but that is not available at this time.

Mayor Walker explained the well could infringe upon wellhead protection ordinance.  The Area of impact is designed to protect the growth of the City.

Councilwoman Grant felt the City should look at a reduction of rates rather than drilling a well.  Councilman Lorentz stated based on the numbers provided the rate would be 35% of the normal rate.  If the City could come up with that rate would the cemetery be willing to use city water and not drill a well?  Jerry Jessup responded yes.  Lorentz felt it would be best to contract a rate rather than have another well in the area of impact.  John Lamb felt it was best to stay on city water.   Attorney Green explained that although the current bond ordinances states everyone is charged the same rate, after visiting with the bond attorney, the City can vary rates by creating a new class of user that would allow a rate different than residential.   Mayor Walker stated the City would look at rates and come back next meeting with a recommendation.

COMMITTEE REPORTS:  The department had 51 cases written, 17 citations, 7 written warnings for October 2013.  The calls for service were unavailable due to computer malfunctions.  The Police and Animal Control Report for October 2013 was accepted on motion by Councilman Houger second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.  Officer Quintal participated in Red Ribbon week at GEMS and a Meth presentation at GHS was given thru the Idaho Meth Project.  The annual drug take back program resulted in about 15# of prescription drugs in a 4 hour time period; the department took in about 85# for the year.

Becky Hosman was present to provide a Library Report.  The library gave out 250+ books at the Trunk or Treat.  They hosted a meet the candidate event and received a $750 grant from the Grangeville Community Foundation for Family Read Week.

The Library Minutes of October 16, 2013 were accepted on motion by Councilman Lorentz, second by Councilwoman Grant.  Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:10 P.M.

Bruce Walker – Mayor
ATTEST:
Tonya Kennedy – Clerk

October 21, 2013 Regular Meeting

The City Council met in regular session on October 21, 2013 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
Del Houger
Beryl Grant
Mike Peterson
Shelley Dumas
Wes Lester
Brian Lorentz

City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green and Clerk Kennedy.

MINUTES:  The meeting was called to order and the minutes of the October 7th meeting were approved as presented by Councilman Peterson, second by Councilwoman Grant.  Motion carried by a unanimous vote of the Council present.

VISITORSTera King with Northwest Management was present to provide an annual update. The Timber Sale is pretty much done.  The final seedlings were planted last week; the holdback was $7,747.29 less the final bill of planting.  The Slash Compliance needs to be done by Idaho Department of Lands.  When that is done, a check will be sent for approximately $5,000.00.  The fuel break on the north boundary looks really good.  Most of the piles along the roads have burned.  Idaho Forest Group recently put in a spur road that connects the upper and lower section.  Right now they are using the straight jeep trail as the new spur is too steep with the switchbacks.  They will either make the new route a haulable route or take it out and re-vegetate.  They will also fix the jeep trail when they are done. The value of the few trees they removed to build the road will be provided to the City when IFG’s project is complete.

WWTP PHASE II UPDATE:  Public Works Director McFrederick stated the contractor will be pouring concrete all week.  The compost area is fenced off and a sign posted.  On motion by Councilman Lester, second by Councilman Peterson to approve Pay Request #3 to Shannon Industrial for $183,758.50.  Motion carried by a unanimous vote of the Council present.

BILLS:  The bills in the amount of $484,720.14 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilwoman Grant.  Motion carried by a unanimous vote of the Council present.

WRITE OFFS/NON-COLLECTIBLE UTILITY ACCOUNTS:  On motion by Councilman Lorentz, second by Councilman Peterson to approve the write off list in the amount of $2,384.40.  Motion carried by a unanimous vote of the Council present.

SEWER LINE REPLACEMENT PROJECT PAY REQUEST #1:  Public Works Director McFrederick stated the contractor has air tested the area they have completed and they are waiting for a camera to TV the lines in hopes to have them paved before Thanksgiving.  The flows at the plant have decreased since the area was replaced by bowling alley.  Infiltration at that man hole was major.  Western Construction is doing a good job although they are a little behind schedule.  On motion by Councilman Houger, second by Councilman Lester to approve Western Construction Pay Request #1 in the amount of $94,319.80.  Motion carried by a unanimous vote of the Council present.

STORM WATER DISCHARGE LICENSE:  Attorney Green explained on the F Street extension, the storm water extends on to W&H Properties.  W&H Properties are providing a license for the storm water discharge onto their property.  On motion by Councilman Lester, second by Councilman Peterson for the City to sign the Discharge License with W&H Properties for the property as listed.  Motion carried by a unanimous vote of the Council present.

AUDIT AGREEMENT:  Councilman Lorentz made a motion, second by Councilman Peterson to authorize the clerk to sign the audit agreement with Gibbons, Scott & Dean for FY 12-13.  Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:00 P.M.

Bruce Walker – Mayor
ATTEST:
Tonya Kennedy – Clerk

October 7, 2013 Regular Meeting

The City Council met in regular session on October 7, 2013 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
Del Houger
Mike Peterson
Brian Lorentz
Beryl Grant
Shelley Dumas
Wes Lester

City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green, and Clerk Kennedy.

MINUTES:  The meeting was called to order and the minutes of September 16th were approved as presented by Councilman Peterson, second by Councilwoman Grant.  Motion carried by a unanimous vote of the Council present.

VISITORS:  John Bennett, Grangeville Golf Course, was not present as he had a Golf course meeting that conflicted with the City meeting.  John had talked to Mayor Walker earlier today and explained they wanted to buy a new greens mower and a reconditioned fairway mower.  The good price won’t be available in the spring on the new one and there is no guarantee the reconditioned would still be available.  They hired a consultant for $3,000 who came to the golf course and gave them ideas; part of the recommendation was to upgrade mowers.  Last week there was a phone call polling meeting to decide what to do, and a follow-up meeting for a final vote tonight.  The $56,000 is capital outlay for equipment, so they Golf Course can depreciate it and write it off in one year with no tax consequence.

On motion by Councilman Lester, second by Del Houger to have the city write a check for $56,000 to the Golf Course out of the Webb funds for the two mowers and the consulting fees.  Councilwoman Dumas questioned whether the meeting should occur before we disburse funds? Mayor Walker stated it was a good question, but he felt the City was fine as we don’t know their rules and we had a request in writing from the chairman.

Connie Ford, Mountain View Trailer Park explained she has four sewers in the park that haven’t been used since 2007 and one additional since 2009.  She has installed park models with storage sheds and the sheds take up a sewer space even though they don’t have sewer.  She would like to have her sewer rates reduced by 5 sewer rates.  McFrederick stated he didn’t have a problem with them buried subsurface, capped and covered with concrete. Lowell Williams explained they would like to keep two or three of the sewer dumps for clean outs as they are used to run the lines when she has sewer problems.  After discussion, it was suggested having the cleanouts raised to about 20” so a camper could not hook up as a sewer dump.

Councilman Lester made a motion, second by Councilman Peterson to allow Connie Ford to reduce the number of sewer hookups for Mountain View Trailer Park by five and the plumber will raise two or three of them for cleanouts only.  Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS:  The department had 46 cases written, 22 citations, 3 written warnings and 123 calls for service for September 2013.  The Police and Animal Control Report for September 2013 was accepted on motion by Councilman Lester second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.  The Chief attended the Ida-Lew job fair of which over 400 students attended.

On motion by Councilman Peterson second by Councilman Grant to accept the Planning and Zoning Minutes of September 23, 2013 and October 1, 2013 as presented.  Motion carried by a unanimous vote of the Council present.

CENEX ZIP TRIP #21 ANNEXATION AND SUBDIVISION PLAT:  Brad Marshall, J-U-B Engineers, and Rick Bates, owner of Zip Trip were present.  Brad explained they plan to expand the store by about a third and move the existing truck pumps to the north.  They did not try to get another entrance on Highway 95 as the entrance 16 years ago with Rick first bought the place was very difficult.  They are asking for annexation and then conditional approval on the final plat.

ORDINANCE NO. 888

(Ordinance No. 888 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, TO EXTEND THE CORPORATE LIMITS OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, SO AS TO INCLUDE CERTAIN AREAS WITHIN THE INCORPORATED LIMITS OF THE CITY OF GRANGEVILLE BY ANNEXATION; THAT ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH ARE HEREBY REPEALED; TO MAKE THE ORDINANCE EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, TO PROVIDE FOR THE PUBLICATION OF THE ORDINANCE AND TO ALLOCATE THE COSTS OF ANNEXATION; and,

On motion by Councilman Lester, second by Councilman Houger that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Grant, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 888 duly approved and adopted.

Public Works Director McFrederick reviewed the preliminary and final plat.  The underground utilities are already completed.  The remaining part is mainly street, curb, gutter and sidewalk.  On motion by Councilman Lorentz, second by Councilman Lester accept the final plat for Kaschmitter Business Park Amended Subdivision 2013, pending F Street improvements or a financial guarantee.  Motion carried by a unanimous vote of the council present.

SIDEWALK WAIVER REQUEST:  On motion by Councilman Lester, second by Councilman Peterson grant Gene Dandliker an indefinite sidewalk waiver on North Meadow because there are no sidewalks in the area.  Motion carried by a unanimous vote of the Council present.

P&Z APPOINTMENT:  On motion by Councilman Lorentz, second by Councilwoman Grant to accept the Mayor’s appointment of Ed Eckert to a 3 year planning and zoning term, expiring October 6, 2016.  Motion carried by a unanimous vote of the Council present.

DONATION KIDS KLUB:  Councilman Houger made a motion, second by Councilman Lester to give Kids Klub Fall Festival a family pool pass.  Motion carried by a unanimous vote of the Council present.

DONATION FESTIVAL OF TREES:  Councilman Lorentz, second by Councilman Peterson to donate a family pool pass to the Festival of Trees.  Motion carried by a unanimous vote of the Council present.

IDA-LEW DONATION:  On motion by Councilman Lester, second by Councilman Houger to donate the $2000.00 as budgeted for Ida-Lew economic development.  Motion carried by a unanimous vote of the Council present.

WWTP CLASSIFICATION AND COMPOST ENDING:  Public Works Director McFrederick explained he has reviewed all avenues to reduce the City’s points and stay at Class III.  Since compost is 10 points, eliminating it and reducing phosphorus testing is really the only way to reduce down to 73 points. The City needs to stay at a Class III plant.  McFrederick will put a notice in the paper next week stating compost is being eliminated and that no clippings will be accepted at the plant.  Spring of 2014 is the last batch of compost to be sold.

SURPLUS:  Chief Drew requested the surplus of the 2003 Chevy pickup through Police auction as used previously.  On motion by Councilman Lorentz, second by Councilman Peterson to surplus the 2003 Chevy Silverado P1362 through police vehicle auction.  Motion carried by a unanimous vote of the Council present.

CHANGE ORDER #1 WWTP PHASE II:  On motion by Councilwoman Grant, second by Councilman Peterson to approve Change Order #1 in the amount of $44,196.00 for Solids Loading Area Concrete and Auger Modifications.   Motion carried by a unanimous vote of the Council present.

CHANGE ORDER #2 WWTP PHASE II:  On motion by Councilman Lorentz, second by Councilman Houger to approve Change Order #2 in the amount of $27,416.00 for Administration Building Service Feeders and Motor Control Center Modification and Mixer Feeders.  Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:15 P.M.

Bruce Walker – Mayor
ATTEST:
Tonya Kennedy – Clerk

 

September 16, 2013 Regular Meeting

The City Council met in regular session on September 16, 2013 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
Del Houger
Beryl Grant
Mike Peterson
Shelley Dumas
Wes Lester
Brian Lorentz

City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green and Clerk Kennedy.

MINUTES:  The meeting was called to order and the minutes of the September 3rd meeting were approved as presented by Councilman Peterson, second by Councilman Lester.  Motion carried by a unanimous vote of the Council present.

VISITORSChris Jasper with Fatbeam was present to request permission to build fiber optic cable in the right of way from Mountain View School District Office to the Elementary/Middle School.  The cable is underground by school district office.  It comes down South D Street underground to about Washington, then it goes aerial to Court Street, continues aerial east on Court Street to the school where it goes underground into school.  They aren’t registered in this county for locating but have contacted ELM.  Mike Curtiss has addressed the city’s concerns and has been working with Chris to get them all answered.  Fatbeam will start as soon as they have approval from the City.  Prior to starting they will have a meeting with the contractor and Mike Curtiss and they will walk the site.  On motion by Councilman Lester, second by Councilman Peterson to allow Fatbeam to place a fiber optic cable from the district office/high school to the middle school on the proposed route and to work with public works on anything that comes up.  Motion carried by a unanimous vote of the Council present.

Louie De La Torre, with the Elk Horn Lodge did not attend.  Public Works Director McFrederick met with Louie on site after the last meeting.  He has seven spaces that will be vacant or going to be vacant.  At this time five are capped and two will have the trailers demolished and then capped.  It was discussed something needs to be done other than a pvc cap on the sewer line.  It was suggested capping 2’ or 3’ below grade and then pouring concrete over the top.

On motion by Councilman Lorentz, second by Councilman Houger to allow Elk Horn Lodge to reduce by five the number of sewer hookups they are being charged for at 822 West South 1st Street sewer units to be reduced by five providing the hookups are capped below grade.  Motion carried by a unanimous vote of the Council present.

Councilman Lorentz made a motion, second by Councilwoman Grant that once the other two trailers have been demolished and the sewer hookups are capped below grade he can have his units reduced by two more.   Motion carried by a unanimous vote of the Council present.

McFrederick will let Louie know the Council’s decision.

COMMITTEE REPORTS:  The Library Minutes of August 15, 2013 were accepted on motion by Councilman Lorentz, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

WWTP PHASE II UPDATE:  Public Works Director McFrederick stated the contractor has been focusing on the plumbing conduit for electrical in the screw press room.  They’ve poured the non-potable pump station platform and the generator pad and installed the conduit to the pad.  They are trying to get ready for the screw press which has a six month lead time.

On motion by Councilman Peterson, second by Councilman Lester to approve Pay Request #2 to Shannon Industrial for $85,595.00.  Motion carried by a unanimous vote of the Council present.

ALLEY VACATION, BLOCK 9 LEWISTON ADDITION, TED LINDSLEY:  Public Works Director McFrederick with Mayor Walker measured from property lines from the phone company side.  There is approximately 7.75’ from the property line to the deck.  If he City chooses to vacate, it is recommended to vacate 9’ which would leave a 7’ alley.  Lindsley would then need a variance for encroachment into the setback.  Councilman Lester stated he would never want to vacate an alley because it seems to cause issues in the future and it is never known when the alley would be needed.  McFrederick stated he is not in favor of vacating but he is not in favor of tearing down property either.

Councilman Lorentz questioned whether the City could leave the building as is but retain an easement without vacating property.  Attorney Green stated a portion of the alley could be vacated but the City could retain the right to access existing alley.  Lorentz asked if the City could have an agreement letting Ted keep his building there. Attorney Green stated it wouldn’t clear the title without the vacation.

Mayor Walker stated there are three options for the Council to consider.

1.  Vacate 9’ of alley to Ted. 2.  Vacate 9’ of south section of alley to Ted and leave the bottom part of the alley at16’. 3.  Have an agreement to leave building in alley.

Councilman Houger stated the other option is to make him tear it down.  Councilman Lester felt people need to know where their property line is before they build.

On motion by Councilman Lester, second by Councilman Peterson to deny the request for a vacation and to have the city attorney draw up a document reserving the City’s authority to enforce the encroachment at a future date.    Motion carried by a unanimous vote of the Council present.

BILLS:  The bills in the amount of $468,722.04 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

ORDINANCE 885:  Clerk Kennedy explained the ordinance adopted last meeting had the wrong number listed in the amount of the levy.  The ordinance has not been published and needs to be re-adopted.  The correct amount for the levy is $863,009.00.

ORDINANCE NO. 885

(Ordinance No. 885 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013, APPROPRIATING THE SUM OF $6,488,611.00 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF GRANGEVILLE FOR SAID FISCAL YEAR; AUTHORIZING A LEVY OF SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATIONS ARE MADE.

On motion by Councilman Lester, second by Councilman Peterson to waive the three readings and read the appropriation ordinance by title only.  Motion carried by a unanimous vote of the Council present.

The Ordinance was read by title only.

On motion by Councilman Lester, second by Councilman Peterson to adopt Ordinance No. 885 and move for it’s passage and adoption.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Grant, Lorentz, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 885 duly approved and adopted.

DISPATCHING REIMBURSEMENT AGREEMENT, SYRINGA HOSPITAL:  Clerk Kennedy explained the agreement has the same terms with the exception that the reimbursement rate shall be reviewed annually.  It is renewed in conjunction with the City’s agreement with the County.  On motion by Councilman Lorentz, second by Councilman Peterson to authorize the Mayor and City Clerk to sign the Dispatching Reimbursement Agreement with Syringa Hospital.  Motion carried by a unanimous vote of the Council present.

EXECUTIVE SESSION:  On motion by Councilman Peterson, second by Councilwoman Dumas to go into Executive Session according to Section 67-2345 (f) litigation.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Grant, Peterson.  NO:  none.  The motion passed.

The Council returned to regular session.  No action was taken.

The meeting adjourned at 8:30 P.M.

Bruce Walker – Mayor
ATTEST:
Tonya Kennedy – Clerk

September 3, 2013 Regular Meeting

The City Council met in regular session on September 3, 2013 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
Del Houger
Mike Peterson
Brian Lorentz
Beryl Grant
Shelley Dumas
Wes Lester

City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green, and Clerk Kennedy.

MINUTES:  The meeting was called to order and the minutes of August 19th were approved as presented by Councilman Peterson, second by Councilman Lester.  Motion carried by a unanimous vote of the Council present.

BUDGET HEARING 2013-14:  Clerk Kennedy read the budget numbers by fund and then explained the fee increases as follows:  3% increase in water and sewer and a name and fee change on the family tubing pass at Snowhaven.  Mayor Walker invited public comment; none were made.  The hearing closed at 7:35 p.m.

PUBLIC HEARING VACATION TED LINDSLEY:  Ted Lindsley explained he recently did some building permit work on the Vista View apartments and it appears parts of the building and/or deck are currently in the alley.  His attorney told him they couldn’t be sold if not on his property.  He is requesting the alley be vacated.  The alley runs north and south in Block 9 of the Lewiston Addition.  Right now there is a storm drain that takes off to the northwest and under the Vista View building and parking lot and then runs toward subway.  He is not aware of any services in alley.

Public Works Director McFrederick is not a big fan of vacating alleys.  The City has tried to locate the storm drain and can’t.  During discussions with Mike Curtiss, it was explained that part of the line was fixed in more recent years and some of it was in the alley.  He would like to reduce the alley so the building isn’t on city property and maybe keep 8’ of the alley.  Attorney Green stated the City could vacate down to 8’ and then reserve an easement for access in case there is a line in the vacated portion.

Mike Williams is a neighbor to the alley and he has a concern of his business not having access through the alleyway and felt it would reduce his property value.  He has thought of having drive-thru access with the alley.  He has a concern that maybe his sewer line runs across that area.  He also doesn’t want to see the City give up property. He is ok with a portion of a vacation, but would hope for 10’ of usable access.  From the survey to the chain link fence there is about 10’.

Councilwoman Dumas asked if a decision could be made to postpone until a later date so the City would have time to look at property lines.  McFrederick felt that was a good idea.  He’s not in favor of tearing down any buildings but he would like to keep right of ways for future expansion when necessary.

The hearing was closed at 7:55 p.m.  A decision was postponed until the next council meeting.  McFrederick will get together with Mike Williams on his sewer line and Ted Lindsley to review additional information and come back to the next meeting.

VISITORSVic Cline, Mt. Shadows Baptist Church at 215 North C Street is located on the corner of West North 2nd and C Streets.  The church would like to install a 4’ chain link fence and playground equipment in yard.  The fence is to keep the children safe when they are playing in the yard.  On motion by Councilman Lorentz, second by Councilman Peterson to allow Mt. Shadows Baptist Church at 215 North C Street to construct at 4’ chain link fence within 50’ of the corner.  Motion carried by a unanimous vote of the Council present.  Public Works Director McFrederick asked that the playground equipment be 4’ tall or less if it’s in the vision triangle.

Michelle Barger, 420 E South 7th Street was present to request a variance to drill a well in the area of impact.  The City originally acted on the request on April 15, 2013 and forwarded a recommendation to the County Commissioners.  The County held a public hearing on the request in August; however they asked Barger’s to return to the City to re-state their case and to see if a compromise could be made.

Michelle had five points to present in favor of a variance to drill a well as follows:

1.  Pump system: The current pump system is not efficient, they have low pressure and a looped system would be more expensive than drilling a well.  It is a financial hardship. 2.  The pump system is causing the electricity bill to skyrocket:  The bills would be less without the constantly running pumps. 3.  Inconsistent variances granted:  Nolan Schoo and the new house on Grangeville Salmon Road were recommended.  Bargers have low pressure just like the other two homes. 4.  Annexing to the City would mean no livestock:  They have horses, a cow, chickens, rabbits, pigs and pheasants at the house.  5.  Code States:  Residents within the area of city impact shall not construct a well unless a variance is granted.  Residents within the area of impact shall not be required to hook up to City water.

Mayor Walker felt the Council should make a decision without using #3 above.  The variance for Nolan Schoo was granted based on inaccurate information from Nolan and the previous Public Works Director, the property on Grangeville Salmon Road could not be serviced by the City due to their location, and the easements transfer with property and Barger’s were aware of them upon purchase of the property.

Councilwoman Dumas asked if the City was obligated for the future because Schoo’s got a variance.  Attorney Green answered that each decision is a case by case basis.

The Barger’s request is to drill a well in the area of impact.  Mayor Walker explained he received a call from Commissioner Rockwell after the Commission meeting letting him know the Barger’s were returning to the City on their request to see what kind of compromise the City can work out.  Then it was stated the City really doesn’t want a bunch of wells and septic systems in the area of impact.

Discussion on sewer monitoring occurred.  The meters for sewer are approximately $6,000.00 and they don’t work accurately.  Without water usage there is no accurate measure for the sewer charge.  McFrederick explained sewer meter will work ok if the flow is consistent and at least ¾ full.  The meters do not work on flushes.  There is a concern on who would maintain the meter and how it would be read since the above costs doesn’t include radio read if available.  Mayor Walker stated it is not good for the City to have septic or lagoons in the area of impact.  Councilman Lester asked how often the pool was drained in the sewer.  Michelle explained the pool never goes through the sewer; it is drained on the ground.

Annexation was suggested however Michelle stated the pumping costs are too great and then livestock would be a problem.

Councilman Lorentz suggested maybe allowing a well for irrigation and livestock only.  He has a hard time seeing how to have sewer and not water.  Jim Barger suggested looking at the sewer costs and charging them a flat amount.

Councilman Lorentz felt their situation is different than others who have requested a variance and the main reason is they are already connected to City services.  If the City allows them to disconnect, then other residents may decide they want off City services to request a well also. He feels the City’s decision should be no wells.

Councilman Houger asked Jim Barger what his plan was for his six acres if the City agrees to allow Kevin and Michelle to drill a well.  Would Jim tap into their well too?

Jim Barger’s response was “I’m not going to tap into their well and besides if I build any houses on that property I’ve got there, I’ll be on 7th Street and I’ll annex into the City.”  It was explained on the front part of 7th he’d be able to have a couple lots and if he subdivides Mr. Barger stated “he would be annexed and be into the City and have water and sewer.”

Attorney Green explained to the Council, in the area of impact if someone desires to drill a well, the City makes a recommendation to the County and then the County makes a decision on the variance.

On motion by Councilman Lester, second by Councilman Houger to stick with the original motion and not allow a well in area of impact for the Bargers.  ROLL CALL VOTE:  YES: Houger, Lester, Lorentz, Grant, Peterson.  NO:  Dumas.  The motion passed.

Councilman Lester made a motion, second by Councilman Lorentz if the Commissioners do allow Bargers to drill a well, the City will allow them to remain on City sewer. The rate would still be a double rate but will be determined at a later date.  Councilman Houger disagreed; the water is needed to determine an accurate sewer rate.  Councilman Lester felt the City needed to compromise.  He was worried about pool draining into the sewer system but if it’s not connected to the City sewer then he is ok with an estimated sewer.  Clerk Kennedy explained the City has a couple properties with grandfathered wells that have estimated sewer.  ROLL CALL VOTE:  YES: Dumas, Lester, Lorentz, Grant, Peterson.  NO:  Houger.  The motion passed.

Mayor Walker explained these types of decisions are really hard on the council.  He thought about it all weekend as did most of the Council.  The decision is not personal, but it is really hard.

Louie De La Torre, Elk Horn Lodge and RV, was present to ask for sewer relief from a total of 15 spaces down to 7 spaces.  Louie explained the sewer in the RV Park was installed incorrectly and now he has problems with the sewer.  He has six residents in trailers and other spaces are empty or the trailers are vacant and inhabitable.  He doesn’t want to be charged for the spaces he doesn’t rent out.  Clerk Kennedy explained her office could re-evaluate the sewer if the trailers were gone and there was no connection, but she was not able to give an exception when trailers and connections were available.  Louie currently has the option of submitting monthly to the Clerk’s office for a reduction due to vacancies which cuts the sewer per space by half.  By saving money on the monthly sewer bill, Louie hopes to save enough funds to replace the sewer and put in a 6” main in the RV park over time.

Mayor Walker felt a City employee would need to meet with Louie and inspect the RV Park.  The trailers would need to be capped off and then Louie could come back to the City for a reduction.  It was recommended he meet with McFrederick and come back to the Council in two weeks.

COMMITTEE REPORTS:  The department had 51 cases written, 21 citations, 7 written warnings and 137 calls for service for August 2013.  The Police and Animal Control Report for August 2013 was accepted as corrected on motion by Councilman Peterson second by Councilwoman Grant.  Motion carried by a unanimous vote of the Council present.

FIBER OPTIC CABLE IN CITY RIGHT OF WAY:  The request by Fatbeam to place fiber optic cable in the right of way from the Mountain View School District Office to the Elementary/Middle School was tabled until the next meeting as the Council had questions and felt a representative would need to be present to answer them.

POLICE SERVICE AND ADULT DETENTION AND DISPATCH:  Chief Drew explained the agreement is the same other than a 6% increase this year with a 3% increase on the remaining years.  The Idaho Law Enforcement Terminal System was originally financing mostly by Idaho State Patrol.  This year they bumped some of the costs down to the local level.  The 6% increase this year is to help offset some of the cost.  On motion by Councilman Lorentz, second by Councilman Lester to authorize the Mayor and City Clerk to sign the dispatch agreement with Idaho County.   Motion carried by a unanimous vote of the Council present.

EXERCISE STATION:  Public Works Director visited with Angie Edwards who would like to have an exercise station installed at Lions Park.  She thinks she could get a grant for the install.  Councilman Lester felt the City continues to get more items through grants or donations that must be maintained at the cost of the City.  The City would need to receive estimates on annual maintenance costs.  It was also suggested she visit with the Lions to determine if they are in favor of the project.  Then she should come back to the Council and present her proposal.

WWTP CLASSIFICATION:  Public Works Director McFrederick explained the City is currently a Class III plant.  The City knew after completion of the new plant work we would be pushing the class limit.  At this time we are at 95 points and we need 75 to stay at Class III.  In order to stay at Class III, J-U-B recommended eliminating compost, some lab testing and septage from vendors.  McFrederick would like to eliminate compost and lab testing but keep the septage waste and install a septage station to regulate and bill the correct amount.  A decision will need to be made by the end of the year.

PHASE II SEWER LINE CONTRACT:  On motion by Councilman Lester, second by Councilman Peterson to authorize the Mayor and City Clerk to sign the contract with Western Construction for Phase II of the Sewer Line Project.  .  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Grant, Peterson.  NO:  none.  The motion passed.

NATIONAL LIFECHAIN SUNDAY:  On motion by Councilwoman Grant, second by Councilman Peterson to grant permission to the National Life Chain to do their prayer on October 6th from 2:30 p.m. – 3:30 p.m.  Motion carried by a unanimous vote of the Council present.

ORDINANCE NO. 885

(Ordinance No. 885 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013, APPROPRIATING THE SUM OF $6,488,611.00 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF GRANGEVILLE FOR SAID FISCAL YEAR; AUTHORIZING A LEVY OF SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATIONS ARE MADE.

On motion by Councilman Lorentz, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Grant, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 885 duly approved and adopted.

ORDINANCE NO. 886

(Ordinance No. 886 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-3-1 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO SEWER RATES; PROVIDING FOR INCREASE IN SEWER RATES AND INCREASING THE RATES OUTSIDE THE CITY LIMITS OF THE CITY OF GRANGEVILLE; PROVIDING FOR THE RETENTION OF THE REMAINDER OF SECTION 8-5-3; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilman Lester, second by Councilman Peterson that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Grant, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 886 duly approved and adopted.

ORDINANCE NO. 887

(Ordinance No. 887 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-5 OF THE GRANGEVILLE MUNICIPAL CODE RELATING TO METER RATES; INCREASING METER RATES BY A THREE PERCENT (3%) RATE; REPEALING ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.

On motion by Councilman Peterson, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Grant, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 887 duly approved and adopted.

RESOLUTION NO. 236

(Resolution No. 236 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilman Lorentz who moved for its adoption.  Second by Councilman Lester.

A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR A NAME CHANGE AND INCREASE IN CERTAIN SNOWHAVEN FEES.

ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Grant, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Resolution No. 236 duly approved and adopted.

ITEMS TO NOTE:  2013 Elections – Candidate Filing Period August 26-September 6, 2013.  The Council received copies of the CEDA In Motion Newsletter for August 2013.

The meeting adjourned at 9:30 P.M.

Bruce Walker – Mayor
ATTEST:
Tonya Kennedy – Clerk

August 19, 2013 Regular Meeting

The City Council met in regular session on August 19, 2013 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
Del Houger
Beryl Grant
Mike Peterson
Shelley Dumas
Wes Lester
Brian Lorentz

City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green and Clerk Kennedy.

MINUTES:  The meeting was called to order and the minutes of the August 5th meeting were approved as presented by Councilman Peterson, second by Councilman Houger.  Motion carried by a unanimous vote of the Council present.

VISITORS:  Kristie Facey did not attend; however the Council acted on her request since it’s an annual event.  On motion by Councilman Houger, second by Councilman Peterson that the Christian Church be able to close South 1st Street for the Christian Church Fall Roundup on September 8th.  Motion carried by a unanimous vote of the Council present.  Kristie needs to coordinate with Chief Drew.

LIBRARY REPORT:  Becky Hosman and Debbie Urquhart are going to the Idaho Library Association Annual Conference in September and have applied for first time attendee grants.  The Volunteer Appreciation Party is August 20th at the Library.

WWTP PHASE II UPDATE:  Public Works Director McFrederick stated most of the conduit for the motor control center is installed and the contractor is working on the generator pad channel and the floor for the screw press.  McFrederick has requested a bid for a sewer dump station which would meter flow and allow testing.  Shannon Industrial is an excellent contractor.

On motion by Councilman Lester, second by Councilman Peterson to approve Pay Request #1 to Shannon Industrial for $145,397.50.  Motion carried by a unanimous vote of the Council present.

ANNEXATION NORTHWEST SECTION OF THE CITY:  Clerked Kennedy talked to Carla Bruegeman after the last meeting to let her know the annexation would not happen.  After discussion, Carla let Kennedy know they found other property so their request for water and sewer is off the table.

Mayor Walker asked the Council how they would like to proceed with the two annexation requests.  The Council could force annex The Depot since the other two properties would like to be annexed or the Council could choose to do nothing.

Attorney Green stated the two properties have signed the consent to annex and they are recorded so the City has those on file.  Public Works Director McFrederick visited with The Depot owner who felt he was harassed by another property owner and that’s why he didn’t want to annex.  He would rather pay the hookup fees.

Mayor Walker stated if Frank Hausladen requests water in the future he’ll do anything he can to convince the council to authorize out of city water and sewer for the property.  Councilman Lester felt the thrift shop needed to be annexed if the Council decided to force annex The Depot.

A decision to proceed was not made.

BILLS:  The bills in the amount of $741,332.06 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

ANIMAL ARK AGREEMENT:  On motion by Councilman Lorentz, second by Councilman Lester to authorize the Mayor to sign the revised agreement with Animal Ark.  Motion carried by a unanimous vote of the Council present.

SURPUS:  On motion by Councilman Lester, second by Councilman Peterson to allow the library to surplus the items on the list. Motion carried by a unanimous vote of the Council present.

The surplus items are shown below:

Canon Image Runner1023N, SN: (21)TJE07750 Lexmark X264dn, Type: 2013-23W, SN: 3062289-001 Dell Photo 926 4470-001, SN: 8R9NDB1 HP Invent, SN: CNBDBO3638 HP Scanjet 4470, SN: CN23XBC123 IBM Wheelwriter 1000 by Lexmark, SN: 11-XNW40 HP LaserJet P2015, SN: CNB1PO3883

P&Z RESIGNATION:  Councilman Peterson made a motion, second by Councilman Lorentz to accept the resignation of Ed Eckert from P&Z. Motion carried by a unanimous vote of the Council present.

Mayor Walker suggested the Council look for volunteers for P&Z or the Council may need to dissolve P&Z.

SUBDIVISION ADMINISTRATOR:  Mayor Walker recommended appointing Public Works Director McFrederick as the subdivision administrator for Zip Trip.  On motion by Councilman Lorentz, second by Councilman Houger to accept the Mayor’s appointment of Jeff McFrederick as the subdivision administrator for the Zip Trip Expansion. Motion carried by a unanimous vote of the Council present.

FOOTHILLS INC AND CROOKS STREET:  Public Works Director McFrederick explained the results of the pothole testing done on Crooks Street with the Foothills Inc. water line.  The depth of the line varies between 32” and 48” deep.  Some of the line is 1’ to 4’ into the pavement from Moody to Randall’s; however from Randall on up it is 10’ from the pavement.  When the line was dug up, the pipe was in very good condition.  The soil was not wet in any of four potholes.  There is nothing wrong with pipe including the old redwood wrapped with wire and digging up 1800’ of pipe would be ridiculous.  McFrederick recommended the City do nothing.  Dick Haener and the highway district engineer were there and they made a comment that the line was in a different location than they thought.  When the valve was shut off, it created pressure and the joints leaked; but the old wood lines are made that way.  It was suggested Attorney Green call Attorney Wright and let him know what the Council decided.  Councilman Houger felt if the Highway District found a small leak, they could show the City and we could determine if the leak could be fixed in that small area; however at this time there appears to be nothing that needs fixed.  The Council was concerned if the City starts pulling lines now, then we might have to pay for more on any lines not in use.  On motion by Councilman Lester, second by Councilman Lorentz to have Attorney Green talk to Joe Wright about the situation on Crooks Street; the City’s position is we aren’t doing anything at this time, based upon the four test holes and what we found.  Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE:  The Council received copies of the 2012-2013 3rd Quarter Revenue and Expenditure Reports.  The 2013-14 budget hearing is September 3, 2013 and the candidate filing period is August 26th – September 6th.

The meeting adjourned at 8:15 P.M.

Bruce Walker – Mayor
ATTEST:
Tonya Kennedy – Clerk

Home | SiteMap

Site powered by WildWebWest.com