2012 Council Minutes Archive

November 27, 2012 Special Meeting

The City Council met in special session on November 27, 2012 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
Del Houger
Beryl Grant
Mike Peterson
Shelley Dumas
Wes Lester
Brian Lorentz

City employee present was Clerk Kennedy. 

The Council received an update on the III-A Health Insurance Pool.  The discussion centered around the fact that the pool has seen a high number of claims in its first year and is working to keep the reserve amount at the level required by the Idaho Department of Insurance.  III-A has assessed each City an assessment fee that needs to be paid by December 3rd which will fund the required reserve.  Overall if the pool can make it through these high claims, the City still feels it would be beneficial to Idaho Cities in the long run.  On motion by Councilman Houger, second by Councilman Peterson to pay the $28,080.00 to Idaho Independent Intergovernmental Authority by December 3, 2012.  Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 12:20 P.M.
_________________________
      Bruce Walker – Mayor
ATTEST:

_________________________
Tonya Kennedy – Clerk

November 19, 2012 Regular Meeting

The City Council met in regular session on November 19, 2012 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
Del Houger
Beryl Grant
Mike Peterson
 Shelley Dumas
 Wes Lester
 Brian Lorentz

City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green and Clerk Kennedy. 

MINUTES:  The meeting was called to order and the minutes of the November 5th meeting were approved as presented by Councilman Peterson, second by Councilman Lester.  Motion carried by a unanimous vote of the Council present.

WWTP PROJECT UPDATE:  Public Works Director McFrederick stated the sludge pump equipment is ordered, and building walls and roof should be up by the end of next week.  There have been no issues at all; everything is going great. Councilman Lester made a motion, second by Councilman Peterson to approve Pay Request #6 to TML in the amount of $744,929.29.  Motion carried by a unanimous vote of the Council present.

Councilman Lorentz  stated the rope tow was replaced.  Everything is installed and ready to go; the hill just needs snow.  The Snowhaven Minutes of November 1, 2012 were accepted on motion by Councilman Lorentz, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

BILLS:  The bills in the amount of $1,201,530.61 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Houger.  Motion carried by a unanimous vote of the Council present.

SURPLUS PICKUP:  Public works Director stated the pickup in good shape is worth anywhere from $1,500.00-$2,250.00 if in decent shape, but this one is in poor shape.  He felt the $1200.00 bid should be accepted.  On motion by Councilman Houger, second by Councilman Peterson to accept the bid for $1,200.00 for the 1993 Chevy pickup.  Motion carried by a unanimous vote of the Council present. 

RESOLUTION NO. 231

(Resolution No. 231 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilman Lorentz who moved for its adoption.  Second by Councilman Peterson.

A RESOLUTION OF THE CITY OF GRANGEVILLE REDUCING THE RETURN CHECK FEE

ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Grant, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Resolution No. 231 duly approved and adopted.

SOLID WASTE TASK FORCE:  The County is in negotiation on a garbage contract.  Mayor Walker stated the County has publicized that they would like to create a task force and Councilman Lester has volunteered to serve.  On motion by Councilman Lorentz, second by Peterson to accept the appointment of Councilman Lester to the Idaho County Solid Waste Task Force.  Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:12 P.M.
 ________________________
 Bruce Walker – Mayor
ATTEST:

_______________________
Tonya Kennedy – Clerk

November 5, 2012 Regular Meeting

The City Council met in regular session on November 5, 2012 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:

Del Houger      
Mike Peterson
Brian Lorentz
Shelley Dumas
Wes Lester
Beryl Grant

City employees present were Chief Drew, Attorney Green, Public Works Director McFrederick and Clerk Kennedy. 

MINUTES:  The meeting was called to order and the minutes of the October 15th meeting were approved as presented by Councilman Peterson, second by Councilman Lester.  Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING, COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR PHASE II OF THE WWTP:  As grant administrator, Walter Steed, 1345 Ridgeview, Moscow, Idaho was present to provide comments to those in attendance about the block grant application.  He is preparing and getting ready to print the Block Grant application for Phase II of the WWTP project.  Cory Baune with J-U-B reviewed the scope of work and schedule.  Project II is building on Phase I of the WWTP project.  Phase II also has $1.5 million from the Corp. of Engineers, adding dewatering equipment, generator, non-potable water system, new motor control center and collection system work.  The schedule and design contract is on the agenda for later tonight.  Phase II will be in the design phase, with agency review in late January and bidding in late February.  The bid opening may be in March for WWTP improvements with a new contractor on site in May or June.  The sewer collection system work will be bid separately, dependent on a block grant award. 

No public comments were made; the hearing was closed.

VISITORSDon and Laurie Fletcher, 410 Cunningham, would like to have the zoning laws amended to allow chickens within the residential areas of the City.  Fletcher’s handed out McCall’s policy which was changed to have hens.  They would like it considered to reflect the economic times and changing attitudes.  Councilwoman Dumas felt it would behoove the Council to accommodate the idea with additional research.  Councilman Lorentz stated he grew up on farm with animals, and he felt farm animals belong on a farm.  He would not vote for having hens in Zone A.  Chief Drew explained that on the enforcement side, the department is limited and not equipped to handle complaints for chickens at this time.  Councilwoman Grant was concerned about the structure that would be put up on the lot and how it would look.  At this time half the Council was not interested in changing the ordinance.  If Fletcher’s decide to do additional research, they can bring the information back to the Council.

John Gaither has a rental at 408 W North 5th Street.  Last winter he had a family of five in the rental so the summer sewer average was higher than the minimum.  Mr. Gaither now has one person in the rental that uses only the minimum.  He would like the sewer bill reduced to the minimum for one month due to the change in circumstance.  On motion by Councilman Lorentz, second by Councilman Lester to reduce John Gaither’s bill by an approximate $18 credit for 408 W North 5th Street. Motion carried by a unanimous vote of the Council present.

Cory Baune, J-U-B Engineers discussed the professional services agreement for Phase II of the project which is a design only contract and does not include construction management.  On motion by Councilman Lester, second by Councilman Peterson to approve the engineering contract with J-U-B Engineers for Phase II WWTP and Collection System Improvements.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Grant, Lorentz, Peterson.  NO:  none.  The motion passed. 

COMMITTEE REPORTS:  The department had 42 cases written, 9 citations, 3 written warnings and 137 calls for service.  The Police and Animal Control Report for October 2012 was accepted on motion by Councilman Peterson second by Councilman Lorentz.  Motion carried by a unanimous vote of the Council present. Chief Drew stated the police department did acquire the two new budgeted vehicles for the year.  They are being painted, marked and equipped.  The unmarked vehicle will rotate out.

HANDICAP RAMP IN THE SETBACK:  On motion by Councilman Lorentz, second by Councilman Peterson to approve the request of Ken Nevel, 1108 Crooks Street to have a handicap ramp 1.5’ into the front yard setback.  Motion carried by a unanimous vote of the Council present.

FESTIVAL OF TREES DONATION: On motion by Councilman Lorentz, second by Councilman Lester to donate a family season pool pass for 2013.  Motion carried by a unanimous vote of the Council present. 

WRITE OFFS: On motion by Councilman Lester, second by Councilman Houger to approve the 2011-12 write-off of non-collectible accounts for $317.58.  Motion carried by a unanimous vote of the Council present. 

SIDEWALK WAIVER:  Councilman Peterson made a motion, second by Councilman Lester to grant the indefinite sidewalk waiver request by Jacobs Oil at 410 North C Street.  Motion carried by a unanimous vote of the Council present.

WALTER M. STEED & ASSOCIATES:  On motion by Councilman Houger, second by Councilman Lorentz to approve the pay request to Walter M. Steed and Associates for $1,425.00.  Motion carried by a unanimous vote of the Council present.

ESTATE OF ORRIN WEBB:  Mayor Walker provided the Council with an updated on the Orrin Webb estate.  The City was named as a beneficiary in the will of Orrin Web.  The City will receive 20% of the estate; of that amount, it will be split equally between the Grangeville Swimming Pool and adjacent city park, Grangeville Volunteer Fire Department, Grangeville Police Department and Grangeville public golf program being conducted at the Grangeville Country Club Golf Course.  The City received the first distribution in the amount of $554,463.17. 

ITEMS TO NOTE:  The City received notification from Suddenlink of a rate increase for cable. 

The Tree Lighting at Pioneer Park for Winter Magic is November 24, 2012 at 5:00 p.m.

The meeting adjourned at 8:30 P.M.

 _________________________
      Bruce Walker – Mayor
ATTEST:

________________________
Tonya Kennedy – Clerk

October 15, 2012 Regular Meeting

The City Council met in regular session on October 15, 2012 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
Del Houger
Beryl Grant
Mike Peterson
Shelley Dumas
Wes Lester
Brian Lorentz

City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green and Clerk Kennedy. 

MINUTES:  The meeting was called to order and the minutes of the October 1st meeting were approved as presented by Councilman Peterson, second by Councilman Lorentz.  Motion carried by a unanimous vote of the Council present.

AGENDA AMENDMENTS:  On motion by Councilman Lester, second by Councilman Houger to amend the agenda and add discussion on Phase II Scope of Work for the Wastewater Plant project due to not getting it on the agenda in time.  Motion carried by a unanimous vote of the Council present.

VISITORSRebekah Hosman introduced herself as the new Library Director and explained a couple of her upcoming events. 

WWTP PROJECT UPDATE:  Public Works Director McFrederick stated the concrete for the building is poured and building materials should be here within the next couple weeks. Mark Mendenhall with the Corp. of Engineers stopped by today to see the progress on the project.  TML Construction is a little ahead of schedule and doing a great job.  Councilman Lester made a motion, second by Councilman Peterson to approve Pay Request #5 to TML in the amount of $405,045.17.  Motion carried by a unanimous vote of the Council present.

Change Order #3:  The non-potable pipes were originally part of Phase II of the project, but when looking at it closer, it would be better and more cost effective to do these now when the conduit is being laid.    On motion by Councilman Lorentz, second by Councilman Peterson to approve Change Order #3 for non-potable pipes in the amount of $16,154.00.  Motion carried by a unanimous vote of the Council present. 

Change Order #4:  Councilman Houger made a motion, second by Councilman Peterson to approve Change Order #4 for a solids pumping station in the amount of $254,643.00.  Motion carried by a unanimous vote of the Council present.    Mayor Walker stated the changes are a lot of money, but the City is staying within budget.  They are being funded using the contingency fund. 

Phase II Scope of Work:  The list of projects included in the Scope of Work for Phase II are as follows:
• Dewatering Equipment
• Collection System Replacement
• Generator
• Non Potable Water System
• Motor Control Center for Control Building
• Design/CMS/Special Inspection/Observation
• ASCOE/CDBG Grant Administration

On motion by Councilman Lester, second by Councilman Lorentz to approve moving forward with Phase II Scope of Work for the Wastewater Treatment Plant to include the list of projects.  Motion carried by a unanimous vote of the Council present.

BILLS:  The bills in the amount of $801,888.38 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

WATER CLAIMCamas Prairie Laundry submitted a request for $146.00 due to damaged laundry during the water break on Main Street.  Councilwoman Dumas felt Rhea Williams should contact Summit Utility.   Mayor Walker felt the City should get a hold of Williams and give them the contact information for Summit Utility Contractors.

RESOLUTION NO. 230

(Resolution No. 230 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilman Lorentz who moved for its adoption.  Second by Councilman Lester.

A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF GRANGEVILLE, IDAHO COUNTY AUTHORIZING DESTRUCTION OF RECORDS.

ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Grant, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Resolution No. 230 duly approved and adopted.

ORDINANCE NO. 879

(Ordinance No. 879 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 5-6B-12(C) OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE; PROVIDING FOR THE RETENTION OF THE BALANCE OF THE ORDINANCE; PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

On motion by Councilman Lorentz, second by Councilman Peterson that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Grant, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 879 duly approved and adopted.

ORDINANCE NO. 880

(Ordinance No. 880 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 10-4A-4 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO LOT AND AREA REQUIREMENTS; PROVIDING FOR THE REPEAL OF ORDINANCES OR PART OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

On motion by Councilman Houger, second by Councilman Peterson that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Grant, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 880 duly approved and adopted.

SURPLUS:  The tractor has been sitting at the shop for about 23 years, not being used and is worth between $500.00-$800.00.  The 1993 Chevy pickup is being replaced by the black police department Chevy.  On motion by Councilman Lester second by Councilman Peterson to surplus the 1948 Ford Tractor and the 1993 Chevy Pickup ½ ton 4×4.  Motion carried by a unanimous vote of the Council present.

TEEN READ PROCLAMATION: Mayor Walker proclaimed October 14-20, 2012 Teen Read Week in Grangeville. 

PAWN-SECONDHAND LICENSE:  On motion by Councilman Peterson, second by Councilman Lester to approve the pawn-secondhand/junk license for Dottie Prado d/b/a R-Place at 407 East Main Street.  Motion carried by a unanimous vote of the Council present.

CATERING PERMIT:  Councilman Lorentz made a motion, second by Councilman Lester to approve the catering permit for Rookies Sports Bar for the Grand Opening on October 20, 2012 from noon to 2:00 a.m.  Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:12 P.M.
 ________________________
 Bruce Walker – Mayor
ATTEST:

_________________________
Tonya Kennedy – Clerk

October 1,2012 Regular Meeting

The City Council met in regular session on October 1, 2012 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
Del Houger
Mike Peterson
Brian Lorentz
Shelley Dumas
Wes Lester
Beryl Grant

City employees present were Attorney Green, Public Works Director McFrederick and Clerk Kennedy.
Chief Drew absent.

MINUTES:  The meeting was called to order and the minutes of the September 17th meeting were approved as presented by Councilman Peterson, second by Councilman Lester.  Motion carried by a unanimous vote of the Council present.

COUNCILMAN RESIGNATION:  Mayor Walker announced the City received a letter of resignation from Rob Bentley as Councilman on September 18, 2012.

VISITORS:  Kristy Beckstead couldn’t make it to the meeting but still asked for permission to hang ribbons during the month of October for Domestic Violence Awareness Month.  Councilman Lorentz made a motion, second by Councilman Peterson to allow Kristy Beckstead to hang ribbons during the month of October.  Motion carried by a unanimous vote of the Council present.

COUNCILMEMBER APPOINTMENT:  Mayor Walker appointed Beryl Grant to fill the remainder of Rob Bentley’s term.  On motion by Councilman Lester, second by Councilman Houger to approve the appointment of Beryl Grant as Councilmember.  Motion carried by a unanimous vote of the Council present. 

OATH OF OFFICE:  Councilmember Beryl Grant was sworn into office by Clerk Kennedy and the official oath was duly executed and filed.  She was then presented with a Certificate of Election.

COMMITTEE REPORTS:  The department had 56 cases written, 15 citations, 2 written warnings and 144 calls for service.  The Police and Animal Control Report for September 2012 was accepted on motion by Councilman Peterson second by Councilman Lorentz.  Motion carried by a unanimous vote of the Council present.

The Library Minutes of September 25, 2012 were accepted on motion by Councilman Lester, second by Councilman Lorentz.  Motion carried by a unanimous vote of the Council present.

LIBRARY DIRECTOR:  On motion by Councilman Lester, second by Councilman Houger to accept the Library’s decision to hire Becky Hosman as the Library Director.  Motion carried by a unanimous vote of the Council present.

OPTIONS FOR FUTURE PAVING PROJECTS:  Councilman Lester brought up discussion on the funding of future paving projects.  After discussion on Pine Street, he would like ideas on future paving projects so everyone has time to think and discuss the best options.  Attorney Green stated he doesn’t think it’s a good practice for all projects to have promissory notes.  The City’s previous policy of 100% voluntary effort is a good policy; another option is an LID project.  Councilwoman Dumas suggested developing a taxing district, such as a ½ cent or something to spread among everyone and not just property owners.  Councilman Peterson stated a local options tax would maybe be an option if the legislation goes through that would allow it for all Cities and not just recreation cities.  Councilman Lorentz stated we are underestimating needs if the City looks at just gravel streets:  curbs, gutters and paved streets are deteriorating.  The City staff needs to inventory the City so we can look at areas and then propose those ideas to residents.  Lorentz felt LIDs might be the best option rather than reinvent the wheel. 

DETACHED RESIDENTIAL STORAGE BUILDINGS:  Mayor Walker wanted to discuss if the Council still wants to keep this ordinance limiting the size and height of accessory buildings in the residential areas.  The code still monitors lot coverage.  After discussion, Attorney Green was asked to draft an ordinance.

ITEMS TO NOTE:  none

The meeting adjourned at 8:13 P.M.

_______________________
Bruce Walker – Mayor
ATTEST:

________________
Tonya Kennedy – Clerk

September 17, 2012 Regular Meeting

The City Council met in regular session on September 17, 2012 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
Del Houger
Mike Peterson
Shelley Dumas
Wes Lester
Brian Lorentz

Councilmember absent:      
Rob Bentley
         
City employees present were Chief Drew, Attorney Green and Clerk Kennedy.  Public Works Director McFrederick absent.

MINUTES:  The meeting was called to order and the minutes of the September 4th meeting were approved as presented by Councilman Peterson, second by Councilman Lorentz.  Motion carried by a unanimous vote of the Council present.

WWTP PROJECT UPDATE:  Cory Baune with JUB provided the following update by email:  TML has been making good progress over the last several weeks, and continues to remain on schedule for substantial completion this March, with final completion in April.  In the last several weeks, the building stem walls have been completed, and the filter cones have been grouted in place within the filter box walls.  The contractor and subcontractors have been working to coordinate facility controls and programming.  Over the next several weeks, TML will complete interior backfill in preparation to pour the floor slab.  The schedule at this time shows the building will be erected beginning in early November, but this is subject to change based on deliveries and other unforeseen issues.

On motion by Councilman Lester, second by Councilman Peterson to approve Pay Request #4 in the amount of $238,038.52 to TML Construction pending JUB and City approval.  Motion carried by a unanimous vote of the Council present.

On motion by Councilman Lorentz, second by Councilman Peterson to accept the Library Minutes of August 7, 2012.  Motion carried by a unanimous vote of the Council present.

BILLS:  The bills in the amount of $532,929.30 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Houger.  Motion carried by a unanimous vote of the Council present.

DONATION KIDS KLUB:  On motion by Councilman Lorentz, second by Councilman Peterson to donate 1 family season pass to the Kids Klub Fall Festival.  Motion carried by a unanimous vote of the Council present.

PAY REQUEST WALTER M. STEED: Councilman Peterson made a motion second by Councilman Lester to approve payment to Walter M. Steed and Associates for $1,425.00.  Motion carried by a unanimous vote of the Council present.

NATIONAL LIFE CHAIN SUNDAY:  On motion by Councilman Lester, second by Councilman Houger to approve the National Life Chain Sunday on October 7, 2012.  Motion carried by a unanimous vote of the Council present.

EXECUTIVE SESSION:  On motion by Councilman Lester, second by Councilman Peterson to go into Executive Session according to Section 67-2345 (b) personnel.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Peterson.  NO:  none.  The motion passed.

The Council returned to regular session.  No action was taken.

The meeting adjourned at 8:00 P.M.
 ________________________
Bruce Walker – Mayor
ATTEST:

_________________________
Tonya Kennedy – Clerk

September 4, 2012 Regular Meeting

The City Council met in regular session on September 4, 2012 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
 Del Houger
 Mike Peterson
 Brian Lorentz
 Shelley Dumas
Wes Lester

Councilmember absent:
Rob Bentley
         

City employees present were Chief Drew, Attorney Green, Public Works Director McFrederick and Clerk Kennedy. 

MINUTES:  The meeting was called to order and the minutes of the August 20th meeting were approved as corrected to include Anderson Aeromotive instead of Anderson, by Councilman Peterson, second by Councilman Lester.  Motion carried by a unanimous vote of the Council present.

BUDGET HEARING:  The budget hearing was called to order and then budget numbers presented.  No comments were made and the hearing closed at 7:34 p.m.

VISITORS:  Tera King, Northwest Management, explained she took Councilwoman Dumas and Public Works Director McFrederick on a Watershed Tour to look around.  The contractor moved in for site preparation and cleanup in order to ensure the road was in good shape. Northwest Management was trying to get a contractor to pick up the slash at no cost; however that numbers didn’t work.  As a last resort the slash piles will be burned after October 20th.  The seedlings are ready to plant with half being planted this fall and the other half next fall.  $30,000 was held back to pay for site preparation and planting costs.  Tera stated the City may want to consider some weed control in the future for spotted knap weed.  Mayor Walker asked McFrederick to look into having the City crew spray the area since it’s small at this time.  There is white pine and lodge pole pine that could be used for firewood along the road and landing if the City oks it for citizens. Northwest Management will burn the remaining slash piles when snow is on the ground.  The Council was in agreement that citizens could get the firewood.  Tera suggested citizens use the haul road.  Mayor Walker asked if Tera had seen a problem with citizens using the watershed for recreation; for example 4-wheeler, horse or hiking.  Tera hadn’t seen any new trails or damage at this time. 

Jeff Kutner was present to discuss the paving of Pine Street.  The project bid at $28,500.00 previously with $13,500.00 for city expenses. Kutner explained as previously stated, most people can’t write a check for the full amount right now, but they could pay over two years.  He suggested having everyone sign a contract to ensure payment.  The Chamber would pay $5,000.00 now.  Mayor Walker stated if the City could do this over two years he thought it was the way to go.  Councilman Lorentz was concerned it would be an unsecured promissory note.  The City could never do it on a large scale as it would be fiscally irresponsible to do so.  Lorentz also suggested to Kutner to go to a bank to see if the group of businesses could get a loan.  Councilman Lester agreed with Lorentz but also felt the City shouldn’t have different systems of paying depending on the project.  If the City moves forward, he felt down payments needed to be made.  Kutner felt this project was different because those making payments are established businesses rather than residential owners.  Shelley Dumas felt this situation is different than most and the City should move forward and then look creatively for options on other projects. Councilman Houger was leery about trying to spend the City’s money when there is the risk of unsecured promissory notes.  After discussion, the Council felt a down payment of $1,000.00 each from Anderson Aeromotive and Baker Truck and $500.00 from Holiday River Expeditions would be necessary to make the project work.
 
On motion by Councilman Lorentz, second by Councilman Lester that the City finance a maximum of $28,500.00 to pave Pine Street, to be made up of a combination of city funds not to exceed $11,500.00, cash from donors at a minimum of $7,500.00 cash with the remainder to be made up in promissory notes.  Motion passed, Councilman Houger voting no.  It was noted the project would need to be completed by 9/30/12.

COMMITTEE REPORTS:  The department had 40 cases written, 13 citations, 4 written warnings and 121 calls for service.  The Police and Animal Control Report for August 2012 was accepted on motion by Councilman Lester second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

The Library Minutes were not submitted.

The Planning and Zoning Minutes of August 29, 2012 were accepted by Councilman Lester, second by Councilman Lorentz.  Motion carried by a unanimous vote of the Council present.

On motion by Councilman Lester, second by Councilman Houger to approve the variance application submitted by Bryan and Holly Cox at 413 North B for a 2’ higher eave height than allowed not to exceed 17’ and 1,680 square feet.  Motion carried, Councilman Peterson voting no. 

SLUDGE PUMP CHANGE ORDER:  Public Works Director McFrederick explained the numbers came in late today and will have to be revisited at a future meeting as the electrical came in way too high. 

ORDINANCE NO. 876

(Ordinance No. 876 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012, APPROPRIATING THE SUM OF $10,727,419.00 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF GRANGEVILLE FOR SAID FISCAL YEAR; AUTHORIZING A LEVY OF SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATIONS ARE MADE.

On motion by Councilman Lorentz, second by Councilman Peterson that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 876 duly approved and adopted.

ORDINANCE NO. 877

(Ordinance No. 877 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-3-1 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO SEWER RATES; PROVIDING FOR INCREASE IN SEWER RATES AND INCREASING THE RATES OUTSIDE THE CITY LIMITS OF THE CITY OF GRANGEVILLE; PROVIDING FOR THE RETENTION OF THE REMAINDER OF SECTION 8-5-3; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilman Houger, second by Councilman Peterson that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 877 duly approved and adopted.

ORDINANCE NO. 878

(Ordinance No. 878 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-5 OF THE GRANGEVILLE MUNICIPAL CODE RELATING TO METER RATES; INCREASING METER RATES BY A THREE PERCENT (3%) RATE; REPEALING ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.

On motion by Councilman Peterson, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 878 duly approved and adopted.

The following resolution was introduced by Councilman Lorentz who moved for its adoption.  Second by Councilman Peterson.

RESOLUTION NO. 229

(Resolution No. 229 in its entirety on file in the City’s Resolution File)

 A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN RESIDENTIAL SOLID WASTE OR GARBAGE CHARGES PURSUANT TO GRANGEVILLE CITY ORDINANCE 7-1-25.

ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Resolution No. 229 duly approved and adopted.

SOLTMAN EASEMENT:  Public Works Director McFrederick explained he worked with Mary Fran Soltman to get an easement to the high zone tower.  It is a 20’ easement covering approximately 1.3 acres of property.  In exchange for the easement, Soltman’s are asking to pay in city water rates.  Councilman Lester made a motion, second by Councilman Lorentz to approve the water line easement with Mary Fran Soltman relating to the High Zone Water Project and to approve water at the in city rate to take effect  on the September 15th meter read.  Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: 

The meeting adjourned at 8:40 P.M.

 ________________________
 Bruce Walker – Mayor
ATTEST:

______________________
Tonya Kennedy – Clerk

September 4, 2012 Regular Meeting

The City Council met in regular session on September 4, 2012 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
 Del Houger
 Mike Peterson
 Brian Lorentz
 Shelley Dumas
Wes Lester

Councilmember absent:
Rob Bentley
         

City employees present were Chief Drew, Attorney Green, Public Works Director McFrederick and Clerk Kennedy. 

MINUTES:  The meeting was called to order and the minutes of the August 20th meeting were approved as corrected to include Anderson Aeromotive instead of Anderson, by Councilman Peterson, second by Councilman Lester.  Motion carried by a unanimous vote of the Council present.

BUDGET HEARING:  The budget hearing was called to order and then budget numbers presented.  No comments were made and the hearing closed at 7:34 p.m.

VISITORS:  Tera King, Northwest Management, explained she took Councilwoman Dumas and Public Works Director McFrederick on a Watershed Tour to look around.  The contractor moved in for site preparation and cleanup in order to ensure the road was in good shape. Northwest Management was trying to get a contractor to pick up the slash at no cost; however that numbers didn’t work.  As a last resort the slash piles will be burned after October 20th.  The seedlings are ready to plant with half being planted this fall and the other half next fall.  $30,000 was held back to pay for site preparation and planting costs.  Tera stated the City may want to consider some weed control in the future for spotted knap weed.  Mayor Walker asked McFrederick to look into having the City crew spray the area since it’s small at this time.  There is white pine and lodge pole pine that could be used for firewood along the road and landing if the City oks it for citizens. Northwest Management will burn the remaining slash piles when snow is on the ground.  The Council was in agreement that citizens could get the firewood.  Tera suggested citizens use the haul road.  Mayor Walker asked if Tera had seen a problem with citizens using the watershed for recreation; for example 4-wheeler, horse or hiking.  Tera hadn’t seen any new trails or damage at this time. 

Jeff Kutner was present to discuss the paving of Pine Street.  The project bid at $28,500.00 previously with $13,500.00 for city expenses. Kutner explained as previously stated, most people can’t write a check for the full amount right now, but they could pay over two years.  He suggested having everyone sign a contract to ensure payment.  The Chamber would pay $5,000.00 now.  Mayor Walker stated if the City could do this over two years he thought it was the way to go.  Councilman Lorentz was concerned it would be an unsecured promissory note.  The City could never do it on a large scale as it would be fiscally irresponsible to do so.  Lorentz also suggested to Kutner to go to a bank to see if the group of businesses could get a loan.  Councilman Lester agreed with Lorentz but also felt the City shouldn’t have different systems of paying depending on the project.  If the City moves forward, he felt down payments needed to be made.  Kutner felt this project was different because those making payments are established businesses rather than residential owners.  Shelley Dumas felt this situation is different than most and the City should move forward and then look creatively for options on other projects. Councilman Houger was leery about trying to spend the City’s money when there is the risk of unsecured promissory notes.  After discussion, the Council felt a down payment of $1,000.00 each from Anderson Aeromotive and Baker Truck and $500.00 from Holiday River Expeditions would be necessary to make the project work.
 
On motion by Councilman Lorentz, second by Councilman Lester that the City finance a maximum of $28,500.00 to pave Pine Street, to be made up of a combination of city funds not to exceed $11,500.00, cash from donors at a minimum of $7,500.00 cash with the remainder to be made up in promissory notes.  Motion passed, Councilman Houger voting no.  It was noted the project would need to be completed by 9/30/12.

COMMITTEE REPORTS:  The department had 40 cases written, 13 citations, 4 written warnings and 121 calls for service.  The Police and Animal Control Report for August 2012 was accepted on motion by Councilman Lester second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

The Library Minutes were not submitted.

The Planning and Zoning Minutes of August 29, 2012 were accepted by Councilman Lester, second by Councilman Lorentz.  Motion carried by a unanimous vote of the Council present.

On motion by Councilman Lester, second by Councilman Houger to approve the variance application submitted by Bryan and Holly Cox at 413 North B for a 2’ higher eave height than allowed not to exceed 17’ and 1,680 square feet.  Motion carried, Councilman Peterson voting no. 

SLUDGE PUMP CHANGE ORDER:  Public Works Director McFrederick explained the numbers came in late today and will have to be revisited at a future meeting as the electrical came in way too high. 

ORDINANCE NO. 876

(Ordinance No. 876 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012, APPROPRIATING THE SUM OF $10,727,419.00 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF GRANGEVILLE FOR SAID FISCAL YEAR; AUTHORIZING A LEVY OF SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATIONS ARE MADE.

On motion by Councilman Lorentz, second by Councilman Peterson that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 876 duly approved and adopted.

ORDINANCE NO. 877

(Ordinance No. 877 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-3-1 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO SEWER RATES; PROVIDING FOR INCREASE IN SEWER RATES AND INCREASING THE RATES OUTSIDE THE CITY LIMITS OF THE CITY OF GRANGEVILLE; PROVIDING FOR THE RETENTION OF THE REMAINDER OF SECTION 8-5-3; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilman Houger, second by Councilman Peterson that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 877 duly approved and adopted.

ORDINANCE NO. 878

(Ordinance No. 878 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-5 OF THE GRANGEVILLE MUNICIPAL CODE RELATING TO METER RATES; INCREASING METER RATES BY A THREE PERCENT (3%) RATE; REPEALING ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.

On motion by Councilman Peterson, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 878 duly approved and adopted.

The following resolution was introduced by Councilman Lorentz who moved for its adoption.  Second by Councilman Peterson.

RESOLUTION NO. 229

(Resolution No. 229 in its entirety on file in the City’s Resolution File)

 A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN RESIDENTIAL SOLID WASTE OR GARBAGE CHARGES PURSUANT TO GRANGEVILLE CITY ORDINANCE 7-1-25.

ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Resolution No. 229 duly approved and adopted.

SOLTMAN EASEMENT:  Public Works Director McFrederick explained he worked with Mary Fran Soltman to get an easement to the high zone tower.  It is a 20’ easement covering approximately 1.3 acres of property.  In exchange for the easement, Soltman’s are asking to pay in city water rates.  Councilman Lester made a motion, second by Councilman Lorentz to approve the water line easement with Mary Fran Soltman relating to the High Zone Water Project and to approve water at the in city rate to take effect  on the September 15th meter read.  Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: 

The meeting adjourned at 8:40 P.M.

 ________________________
 Bruce Walker – Mayor
ATTEST:

______________________
Tonya Kennedy – Clerk

August 20, 2012 Regular Meeting

The City Council met in regular session on August 20, 2012 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
Del Houger
Mike Peterson
Shelley Dumas
 Wes Lester
Brian Lorentz
Rob Bentley
         
City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green and Clerk Kennedy.

MINUTES:  The meeting was called to order and the minutes of the August 6th meeting were approved as presented by Councilman Peterson, second by Councilman Houger.  Motion carried by a unanimous vote of the Council present.

VISITORSChristy Facey asked permission to close West South 1st for the Grangeville Christian Church Round Up on September 16th from 7am-4pm.  On motion by Councilman Lester, second by Councilman Houger to allow the Grangeville Christian to close West South 1st Street between Idaho and South A Street on September 16th from 7am-4pm.  Motion carried by a unanimous vote of the Council present.

Kevin Asker explained that he’s getting ready to order the Disc Golf targets and he provided a copy of the updated Disc Golf map at the Lions Park.  He wanted to point out that he will be starting work on the course which includes cutting some of the trees on the creek for target #3 to allow a 20’ width for the course and then he will be drilling holes for the targets. 

Jeff Kutner felt Pine Street needed to be paved and that it was different than residential when it comes to the City’s policy that normally property owners would pay the first time.  The Chamber, Anderson Aeromotive and Baker Truck are all willing to pay $5000.00 each; however not everyone can pay the $5000.00 up front.  With a contract, they could pay over 2 years. Mayor Walker stated there are a lot of streets in town that are 60 years old that need work and the City doesn’t have the money to front the cost on a contract.

WWTP PROJECT UPDATE:  Public Works Director McFrederick stated TML is working on the north wall footings, they have the conduit and filter boxes poured, and they are done with the majority of underground.  TML Construction is doing a great job.  McFrederick is hoping to have a change order for the sludge pump at the next meeting.   He also updated the Council that the maximum block grant amount will probably be reduced from $500,000 to $350,000.  Russ Fleming applied for and received reciprocity from California as a Level 3 operator in Idaho. Bob Klecha’s last day prior to retirement was August 17th.

On motion by Councilman Lorentz, second by Councilman Peterson to approve Pay Request #3 in the amount of $307,365.64 to TML Construction.  Motion carried by a unanimous vote of the Council present.

On motion by Councilman Lester, second by Councilman Peterson to approve Change Order #3 for the Automatic Transfer Switch in the amount of $19,234.19.  Motion carried by a unanimous vote of the Council present. 

BILLS:  The bills in the amount of $843,039.17 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Lorentz.  Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE:  2012-13 Budget Hearing – September 4, 2012. 

The meeting adjourned at 8:13 P.M.
 ________________________
Bruce Walker – Mayor
ATTEST:

_________________________
Tonya Kennedy – Clerk

August 6, 2012 Regular Meeting

The City Council met in regular session on August 6, 2012 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
Del Houger
Mike Peterson
Brian Lorentz
Rob Bentley
Shelley Dumas

Councilmember absent: 
 Wes Lester
         

City employees present were Chief Drew, Attorney Green and Clerk Kennedy.  Public Works Director McFrederick absent.

MINUTES:  The meeting was called to order and the minutes of the July 16th meeting were approved as presented by Councilman Peterson, second by Councilman Bentley.  Motion carried by a unanimous vote of the Council present.

AMENDMENT:  On motion by Councilman Lorentz, second by Councilman Peterson to accept the amendment to the agenda to include the counter proposal to the Forest Service move to Kamiah, due to it not being received by the deadline.  Motion carried by a unanimous vote of the Council present.

VISITORSEdie Lustig, Librarian, explained that during the budget meeting there was a discussion about setting an in city rate for a library card.  She later found out that library state statute does not allow charging.  The library will be looking at fees in the future for certain offerings, such as technology.  Attorney Green explained that state statute states the library will be “forever free” for residents, but also feels certain offerings could have a charge in the future.

Kevin Asker was present to explain that enough fundraising for the Disc Golf Course has occurred to buy and install 18 targets.  He asked for permission to order them so he can start work on the first phase.  He will then continue to fundraise for the cement pads.  On motion by Councilman Lorentz, second by Councilman Houger to give Kevin Asker permission to start installation of disc golf course prior to fundraising completion.  Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS:  The department had 44 cases written, 18 citations, 2 written warnings and 178 calls for service, 7 dogs and 4 cats handled.  The Police and Animal Control Report for July 2012 was accepted on motion by Councilman Peterson second by Councilman Bentley.  Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER REQUESTS:  On motion by Councilman Lorentz, second by Councilman Bentley to grant an indefinite sidewalk waiver for Justin Erickson at 509 West North 4th Street.  Motion carried by a unanimous vote of the Council present.

On motion by Councilman Peterson, second by Councilman Bentley to grant an indefinite sidewalk waiver for Bryan and Holly Cox, 413 North B Street.  Motion carried by a unanimous vote of the Council present.

CITY HALL PARKING LOT:  On motion by Councilman Lorentz, second by Councilman Peterson to accept the Poe Asphalt bid of $52,718.00 to re-do City Hall parking lot.  Motion carried by a unanimous vote of the Council present.

TENTATIVE BUDGET:  On motion by Councilman Lorentz, second by Councilman Peterson to adopt the 2012-13 Tentative Budget.  Motion carried by a unanimous vote of the Council present.  It was noted that the Council will need to decide by the budget hearing if the skid steer and library increase will be left in the budget.

SLUDGE PUMPS:  The sludge pumps went out at the Wastewater Treatment Plant and Public Works Director McFrederick is working toward a change order to the current project to get them replaced.

CATERING PERMIT:  On motion by Councilman Lorentz, second by Councilman Bentley to approve the catering permit for the Twisted Cellar for the Ride Idaho Event on August 8, 2012.  Motion carried by a unanimous vote of the Council present.

SIGNS ON CLOSED BUSINESSES:  Councilwoman Dumas had been contacted by Kim Chenoweth who would like to see the signs advertising business on a property removed if the business closes.  Attorney Green stated it would be regulating speech on private property.  Although he hasn’t researched it, he felt it would be very difficult to regulate.  Councilwoman Dumas felt there was some validity to Kim Chenoweth’s letter.  She felt it would be nice to research it to determine if it’s legal or at a minimum if the City could send a letter asking them to take down the sign.  Mayor Walker felt a better idea would be to have the Chamber of Commerce write a letter so it doesn’t appear to be a government directive.

COUNTER PROPOSAL TO FOREST SERVICE MOVE TO KAMIAH:  Councilwoman Dumas explained that a letter to the Forest Service with their proposal is the final idea from the Grangeville Forest Service Task Committee.  Grangeville’s proposal is there would be no leasing at all.  The Forest Service can’t buy land or buildings so it is proposed they would use the existing property they own on the truck route and build a new building.  

On motion by Councilman Houger second by Councilman Lorentz to accept the Grangeville Forest Service Task Committee’s proposal to the forest service on the move to Kamiah and put it on city letterhead.    Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE:  2012-13 Budget Hearing September 4, 2012

The meeting adjourned at 8:40 P.M.

 ________________________
 Bruce Walker – Mayor
ATTEST:

________________________
Tonya Kennedy – Clerk

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