The City Council met in regular session on January 6, 2020 at 6:00 P.M. in the Council Chambers of City Hall.
Mayor Lester presided
City employees present were Chief Drew, Attorney Green, Public Works Director Mager and City Administrator Kennedy.
PLEDGE OF ALLEGIANCE
MINUTES: The meeting was called to order and the minutes of December 16th were approved as presented by Councilor Peterson, seconded by Councilor Grant. Motion carried by a unanimous vote of the Council present.
VISITORS: David Watkins and Colt Shelton with J-U-B Engineers provided a presentation on the sewer study. During 2019, flow data was collected from each basin and they captured multiple storm events. They have built an existing model, a future model and are finalizing the master plan model. The sanitary sewer flow (Nov-April average water) is .245 MGD (million gallons/day) and the peak sanitary sewer flow (Diurnal) is .416 MGD. During the peak storm event in 2019 the model projected the City peaked at 9MGD at the plant. If the system was upsized to account for the storm design, the model projected MGD. J-U-B presented 4 Scenarios:
1. Scenario 1: Upsize trunk sewer lines to pass I&I and growth and no manhole surcharged more than 1 foot.
2. Scenario 2: Upsize trunk sewer lines to pass I&I and grown with no manhole overflowing.
3. Scenario 3: Upsize trunk sewer lines to pass 50% I&I and growth and no manhole surcharged more than 1 foot.
4. Scenario 4: Upsize trunk sewer lines to pass 50% I&I and growth and no manhole overflowing.
David recommended Scenario 4. The next step is to move forward with #4 in the master plan, prepare the capital improvement plan with an annual budget for capital projects and rate increases. Then J-U-B will present multiple scenarios for funding.
OATHS OF OFFICE: At this time the following newly elected officials of the City of Grangeville, Councilors Amy Farris, Pete Lane and Michael Peterson were sworn into office by Clerk Kennedy and the official oaths were duly executed and filed. Each one was then presented with a Certificate of Election.
A motion was made by Councilwoman Peterson, second by Councilwoman Farris to nominate Councilor Winkler, President of the Council. Nominations were closed. Motion carried by a unanimous vote of the Council present.
CONSENT AGENDA: Councilor Peterson, seconded by Councilor Grant to accept the consent agenda as presented.
1. Re-appoint Michael Cook, Yolanda Stout, Don Kissinger and Dan Gautney to Planning and Zoning for three-year terms to expire 1/16/23
2. Approve the following Boards and Commissions:
Library Board: Brennan Wright (2024), Meleah McCulley (2022), Dani
Reynolds (2020), Betty Nafziger (2023), Susan Anderson (2021),
Dylan Canaday (liaison)
Planning and Zoning Commission: Michael Cook (2023), Yolanda Stout (2023),
Kevin Asker (2021), Don Kissinger (2023), Dan Gautney (2023), Jeff Kutner (2021),
Brian Perry (2021)
Snowhaven Expansion Committee: Todd Marek, Mike Sturdevant, Kevin Asker, Paul
Eimers, James Kingma, John Lamb, Mac McBoyle, James Rockwell
ADA Committee: Councilmembers Peterson and Grant, Connie Workman,
Lynda Fox, Mark Gravatt
Technical Review Committee: Mike Sturdevant, Tim Kaschmitter and Fire Chief Mager,
Police Chief Drew, Brian Lorentz, Joe Bonn, City Administrator Kennedy
Administrative and Personnel Committee: Beryl Grant, Scott Winkler, Pete Lane
CEDA Representative – Dylan Canaday
3. Surplus used Inland Cellular police cell phones
4. Surplus the following Public Works computer/printer equipment
• Dell Precision T-1650: Windows 7, Xeon Processor, has driver software
• Dell Optiplex 3010: Windows 7, i5 Intel Processor, no software, SVC Tag 34CSPW1
• Dell Optiplex 3010: Windows 7, i5 Intel Processor, no software, SVC Tag 2T8GZV1, has wireless networking card
• Acer Veriton VX4630G: Windows 8, i7 Intel Processor, recovery disks included
• 2 each HP OfficeJet 7612 Printers
ROLL CALL VOTE: YES: Farris, Winkler, Canaday, Lane, Grant, Peterson. The motion passed.
ANIMAL ARK AGREEMENT: Chief Drew stated the price didn’t change, but the agreement was modified to allow the use of any veterinarian since Camas Veterinary Hospital was previously specified. Mary Ann Davidson has been awesome to work with. On motion by Councilor Winkler, second by Councilor Peterson to accept the Animal Ark Agreement for 2019-20. ROLL CALL VOTE: YES: Farris, Winkler, Canaday, Lane, Grant, Peterson. The motion passed.
HANDBOOK AMENDMENT: All salaried department heads will receive
Twenty Dollars ($20.00) fifty dollars ($50.00) extra pay for each City Council meeting they are required to attend. All other employees who are requested to attend a Council meeting will receive their regular salary for hours worked. On motion by Councilor Lane, second by Councilor Winkler to amend the handbook at budgeted for salaried department heads to receive $50 for each council meeting attended. Motion carried by a unanimous vote of the Council present.
PURCHASE OF OLD DUMP PROPERTY: Mayor Lester explained the reasons the City was interested in the purchase of the old dump property as outlined below.
• The City owned two parcels west of Grangeville High School that made up the old dump property. The city owned and operated a municipal solid waste facility from the late 1950’s until the early 1980’s on the property.
• In 1980 the North Central District Health Department determined that water and/or ground pollution could result from the old dump site. The Health Department therefore mandated that the City of Grangeville conduct maintenance and rehabilitation of the property, including maintaining a screen on the culvert entrance and maintaining the slope of the fill surface to ensure that there was no infiltration from the dump into the nearby creek. The City was unable to locate any records showing that such maintenance and/or rehabilitation ever occurred.
• In May of 1985 the City sold the parcels to Buell & Phyllis Williams (approximately 2 acres) and Dye Machine Supply Inc (approximately 4 acres). At the time of sale, the City was required by State Statute to monitor the dump site for 10 years to ensure that there was no environmental contamination from the site. The City was unable to locate any records showing proof of monitoring before the sale.
• In order to protect future citizens and to limit liability for the City, the Council felt the property needed to be repurchased. The purchase allows the City to control and limit development on the property, until it can be definitively established that the old dump site does not constitute an environmental hazard.
• So long as the City does not own the property, the City is unable to conduct any environmental testing to determine whether or not the old dump property constitutes an environmental concern. By purchasing the property, the City can conduct testing in cooperation with the local health department.
• Current Idaho State and Federal regulations require a municipality to monitor a closed municipal waste site for 30 years after closing the site. By purchasing the property, the City can monitor and rehabilitate the site as deemed necessary and prudent.
• The City is liable for any possible contamination and/or cleanup and rehabilitation expenses related to the property for the indeterminate future.
• The City is purchasing the property from Rajan Chahal for $31,000 which is approximately $5,200 per acre. This is considerably less than the neighboring property, which sold for $10,000/acre. The approximate close date is March 1, 2020.
Attorney Green felt this was the cheapest insurance the City could buy. After checking with ICRMP, there is no insurance. He encouraged the city to move forward.
On motion by Councilor Winkler, second by Councilor Canaday to approve the purchase of the old dump property for $31,000. ROLL CALL VOTE: YES: Farris, Winkler, Canaday, Lane, Grant, Peterson. The motion passed.
EXECUTIVE SESSION: On motion by Councilor Peterson, second by Councilor Winkler to go into Executive Session according to Section 74-206 (c) To acquire an interest in real property. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed.
The Council returned to regular session. No action was taken.
ITEMS TO NOTE: Mayor Lester read comments from a letter he received providing notice that Administrator Kennedy received her Advanced State Certification from ICCTFOA. The Mayor and Council provided their congratulations to Kennedy.
The Council will hold a special meeting on January 23, 2020, at 5:00 pm to discuss water and sewer billing and rates.
The meeting adjourned at 7:30 P.M.
Wes Lester – Mayor
Tonya Kennedy – Clerk