The City Council met in regular session on June 1, 2015 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
City employees present were Chief Drew, Attorney Green, Public Works Director McFrederick and Clerk Kennedy.
PLEDGE OF ALLEGIANCE
MINUTES: The meeting was called to order and the minutes of the May 18th meeting were approved as presented by Councilman Peterson, second by Councilman Lane. Motion carried by a unanimous vote of the Council present.
VISITORS: By written letter, Rob and Teresa Groom, 503 South B requested permission to remove an old rotten cottonwood tree in the right of way on South B. On motion by Councilman Lester, second by Councilman Peterson, to allow Rob and Teresa Groom at 503 South B to remove the cottonwood tree in the right of way. Motion carried by a unanimous vote of the Council present.
Melisa Bryant, Animal Rescue Foundation (ARF) was present to provide the Council with information on the newly formed non-profit organization. As part of the presentation, the non-profit is looking for property on which to house the structure. They have met with Public Works Director McFrederick and he provided the map showing the proposed City property to the west of the dog pound along Airport Road. Once the foundation has the property established, they can move forward with their plan which includes grants to build the structure. They are asking if the City would donate the land to ARF with the understanding if the project fails, the land with the structure would be returned to the City. Mayor Walker felt the City needed additional information in the business plan including an actual annual operating budget. Melisa stated ARF would meet and return to the City at a future meeting.
SNOWHAVEN BOARD: Mayor Walker stated he had talked to Jim Kingma, President of the Snowhaven Board about dissolving the board. At this time the board makes policy, but the manager does the day to day decision making. Jim had reservations about what would happen if the board was dissolved and then there wasn’t a good manager. At this time, Scott Wasem will be the manager for one more year and he has been working with a Thain Hoiland the past year, training him to take over. It was stated the manager physically manages the hill. There are only four board members left and it’s been very difficult to find replacements in the past. Councilman Lester felt Snowhaven would run like the Pool. If the manager doesn’t work out, then a new one would need to be hired. He felt the board needed to be disbanded. On motion by Councilman Lester, second by Councilman Peterson to direct the city attorney to draw up an ordinance to disband the Snowhaven Board. Councilman Lane wondered if an advisory board should be formed to provide historical input. Motion carried, Councilman Lane voting no.
On motion by Councilman Lane to have Jerry Hill and Jim Kingma be on an advisory panel to call on them when needed during this transition time. Councilwoman Dumas didn’t feel it needed to be formally recognized. Motion died for lack of a second.
SURVEY OPTIONS: Councilwoman Dumas submitted copies of surveys from other Cities. She would like to have citizen input on the direction the City should take and what type of funding options they may be interested in. Councilman Lester was confused on what to do with the information and Councilwoman Grant thought the information would fit on the water bill. Public Works Director McFrederick went through a similar survey in meridian and a large portion was bashing the City and employees. It was noted the questions needed to be worded carefully and not be about employees but rather specific project questions. Mayor Walker stated “W street related projects and whether a citizen would be willing to pay on an LID. Mayor Walker suggested “Would you be willing to pay for a street LID? or Do you want an animal shelter?” Councilwoman Dumas was asked to come up with specific questions.
2015 CHIP SEAL BID: The City received three bids as follows:
Road Products Inc $2.10/square yard $237,300
Poe Asphalt $1.83/square yard $206,790
Herco Inc $1.59/square yard $179,670
On motion by Councilman Lester, second by Councilman Winkler to award the 2015 Chip Seal bid to Herco Inc. for $1.59/square yard. Motion carried by a unanimous vote of the Council present.
FIRE: Fire Chief Tackett thanked the Council for coming down to see the station and new trucks. He would like to get an executive meeting with the Council Committee to work towards a mutual aid agreement between the City and Rural Fire Department. Mayor Walker asked that he meet with the same committee: Councilors Grant, Lane, Lester and himself.
EXECUTIVE SESSION: On motion by Councilman Peterson, second by Councilwoman Grant to go into executive session in accordance with Section 67-2345 (b) Personnel. ROLL CALL VOTE: YES: Dumas, Winkler, Lester, Lane, Grant, Peterson. NO: none. The motion passed.
The Council returned to regular session. No action was taken.
The meeting adjourned at 9:23 P.M.
Bruce Walker – Mayor
Tonya Kennedy – Clerk