The City Council met in regular session on March 19, 2012 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green and Clerk Kennedy.
MINUTES: The meeting was called to order and the minutes of the March 5th meeting were approved as presented by Councilman Peterson, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
AGENDA AMENDMENTS: On motion by Councilman Lorentz, second by Councilman Houger to amend the agenda to include the WWTP Project’s Special Inspection Request for Qualifications and an Executive Session, because they were received after the agenda deadline. Motion carried by a unanimous vote of the Council present.
VISITORS: Rachel Young with Grangeville Arts requested permission to use Pioneer Park for the summer concert series on July 12, 19, 26 and August 2. On motion by Councilman Lester, second by Councilman Peterson to allow the Grangeville Arts to use Pioneer Park for the summer concert series. Motion carried by a unanimous vote of the Council present. The action is pending the Clerk’s review of Pioneer Park’s calendar.
Jeff Kutner representing the Chamber of Commerce, was present to discuss the Ride Idaho event in which bicyclists will camp at Lions Park on August 8, 2012. There will be approximately 425 people, which includes riders and support staff. They would like entertainment and a beer garden that would run from dinner until about 9:30 pm. The Chamber is working on a beer garden. No other activities are scheduled in the park at this time. On motion by Councilman Lester, second by Councilman Houger to allow Ride Idaho to use Lions Park to camp on August 8th with entertainment from 7:30-9:30. Motion carried by a unanimous vote of the Council present. Councilman Lester would like to postpone the beer garden discussion until next meeting.
Jeff Kutner explained that he has been the Ida-Lew and CEDA representative for the City for a number of years and Councilwoman Dumas has expressed an interest. He would like to see her appointed as the City representative.
Louise Ellenberg requested permission to have the Walk for Life on May 12, 2012, using a police escort. They would meet at Pioneer Park and then leave to walk to the high school at 9:30 a.m. They would like to walk on the right side of Main Street and head to the high school with a police escort using the same route they have been using the last few years. On motion by Councilman Lester, second by Councilman Peterson to allow the Walk for Life to start at the park about 9:30 a.m., use the pavilion and have a police escort on the designated route. Motion carried by a unanimous vote of the Council present.
Councilman Lorentz made a motion, second by Councilman Peterson to approve the catering permit to use Grangeville Country Club’s permit at the Sts. Peter and Paul Activity Center for the Turkey Federation Event hosted by the Knights of Columbus. Motion carried by a unanimous vote of the Council present. It was noted the location was within 300’ of a school and church.
BILLS: The bills in the amount of $213,038.38 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
EXECUTIVE SESSION: On motion by Councilman Lester, second by Councilman Lorentz to go into Executive Session according to Section 67-2345 (f) litigation. ROLL CALL VOTE: YES: Dumas, Houger, Lester, Lorentz, Bentley, Peterson. NO: none. The motion passed.
The Council returned to regular session.
WWTP BID AND AWARD: Cory Baune with J-U-B explained that bids were opened March 1st and the base bids received were as follows:
• Contractors Northwest Inc. (CNI) $3,802,500.00
• TML Construction Inc. $3,853,500.00
• Lydig Construction Inc. $4,058,500.00
• S&L Underground Inc. $4,100,000.00
• Mountain States Construction Co. $4,380,800.00
The award will be for the base bid and add no 1. The budget on the project is approximately $4.4 million, with a contingency of $200,000 which leaves $4.2 million for the award.
On motion by Councilman Lorentz, second by Councilman Lester to accept the second low bid, TML Construction Inc. due to the following reason: pursuant to Idaho Code Section 54-1904 D, CNI is prohibited from participating in the rebidding of the project. As such the city is awarding the bid to the next low bidder, TML pending Rural Developments concurrence. The city attorney will inform all bidders on the project, in writing, of the City’s decision and the basis therefore.
Chuck Tasca, the chief estimator for CNI explained that CNI did submit a letter requesting to withdraw a bid on the original project. No one said they wouldn’t be allowed to rebid and they asked and provided information during the process of developing the rebid information. They requested that they be allowed a week for them to respond.
Attorney Green stated that after the bids were received, he discussed it with ICRMP and felt that CNI was not eligible per the above Idaho Code section.
ROLL CALL VOTE: YES: Houger, Lester, Lorentz, Bentley, Peterson. NO: none. Abstain: Dumas. The motion passed.
SURPLUS: On motion by Councilman Lester, second by Councilman Peterson to allow Snowhaven to surplus the following items. Motion carried by a unanimous vote of the Council present.
• 1985 Ford Bus
• 20 chairs
• 8’ stainless steel table
SIDEWALK WAIVER REQUESTS: Councilman Lester made a motion second by Councilman Lorentz to renew the sidewalk waiver for Performance Radiator at 406 Pine Street and grant the request for a waiver for Partsway at 608 North D Street. Motion carried by a unanimous vote of the Council present.
BUILDING PERMIT FEE FOR STARTING WORK WITHOUT A PERMIT: Discussion occurred on creating a fee if work is started without a permit. The Uniform Building Code had a double fee built into the code for work that was started without a permit. The International Building Code leaves it up to the governing body to adopt what they see fit. On motion by Councilman Lester, second by Councilman Houger to have the City attorney draw up an ordinance for a double fee if work is started prior to purchasing a building permit. Motion carried by a unanimous vote of the Council present.
SEXUAL ASSAULT AWARENESS MONTH: Kristy Beckstead requested permission through a letter to hang blue ribbons on the light posts in town during April to bring awareness of sexual assault to the community. On motion by Councilman Lester, second by Councilman Peterson to allow Kristy Beckstead to hang ribbons for the month of April for sexual assault awareness month on the light posts. Motion carried by a unanimous vote of the Council present.
FOREST SERVICE MOVE TO KAMIAH: Discussion occurred on the Forest Service’s plan to move the Supervisors Office to Kamiah at the end of the existing lease, which is about 7 years. Mayor Walker stated he has been talking to area administrators at various businesses. He felt a task force should be formed. Councilwoman Dumas knew the Chamber was drafting a letter and didn’t know if the City wanted to make it a joint effort, but felt the City should send a letter. She felt economically and socially it would be a negative move for Grangeville. Councilman Houger felt the City should consider enacting coordination with the Forest Service. After further discussion, Councilwoman Dumas will draft a letter from the City opposing the move and then the Mayor will work on forming a task force.
WWTP PROJECT’S SPECIAL INSPECTION REQUEST FOR QUALIFICATION: Public Works Director McFrederick asked for approval to advertise for an RFQ for materials testing, which would include soil compaction testing, concrete and rebar, and welding and bolts on the building, to name a few. On motion by Councilman Lorentz, second by Councilman Lester to authorize advertising for an RFQ for special inspection on the WWTP project. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: The Council received copies of the CEDA Annual Report. The next Council meeting is Tuesday April 3, 2012.
The meeting adjourned at 9:15 P.M.
Bruce Walker – Mayor
Tonya Kennedy – Clerk