City Council met in regular session on May 18, 2020 at 6:00 P.M. in the Council Chambers of City Hall, with the public attending via teleconference due to COVID-19.
Mayor Lester presided
Councilmembers via phone:
City employees present were Attorney Green, Public Works Director Mager and City Administrator Kennedy. Chief Drew absent.
MINUTES: The meeting was called to order and the minutes of May 4th was approved as presented by Councilor Peterson, seconded by Councilor Winkler. Motion carried by a unanimous vote of the Council present.
VISITORS: Christian Anderson, Zions Bank was available by phone to answer questions. Christian is the Municipal Advisor for the City. He reviewed the City’s water bond and based upon current rates, estimated the City could save approximately $284,000 by refinancing the bond. On motion by Councilor Grant, second by Councilor Peterson to authorize the City Administrator to move forward with water bond refinancing through the Idaho Bond Bank. Motion carried by a unanimous vote of the Council present.
POLICE AND ANIMAL CONTROL REPORT: The department had 75 calls for service and 11 cases written for April 2020.
PUBLIC WORKS: Public Works Director Mager stated they have the bricks on Main Street pulled and the contractor completed the concrete pours. They continue to work on the generator project and are waiting for the rain to end to move forward. The cross-control hang tags were done today for those irrigation systems that did not have a pass on their backflow device. The phosphorus building is coming online.
BILLS: The bills, in the amount of $159,019.11 were approved and ordered paid out of their respective funds, on motion by Councilor Peterson, second by Councilor Canaday. Motion carried by a unanimous vote of the Council present.
SURPLUS: On motion by Councilor Peterson, second by Councilor Winkler to Surplus non-working Lenovo library computers with Serial Numbers MJLHHRO, MJLHKA4, MJLHHX1, MJLHHR1, MJLHHN3, MJLHHR7, MJLHHT9. Motion carried by a unanimous vote of the Council present.
BAND SHELL PROJECT: Kennedy and Mager had visited about the band shell project and would like to have the council approve the project as a private project under the band shell group. After approval, the group could building the project and then donate it to the City, similar to the Lions Park ball fields and disc golf. Mager and Kennedy would still have oversite on the project and everything would need to be approved through the City prior to starting. The City would still require a public works contractor with performance bond. Mager would like a change approved on the ADA parking. On the west end of the kick back, Mager does not want them to tie into the existing sidewalk on South 1st as he wants to try to pour a new sidewalk in the park and the City could then connect it to the pool.
On motion by Councilor Winkler, second by Councilor Grant to classify the band shell as a private project and allow the sidewalk to dead end on the west side for a future tie in project. Motion carried by a unanimous vote of the Council present.
SIDEWALKS AND CURB REQUIREMENTS: Kennedy explained sidewalks are required on a building permit when the value is over $5,000, excluding windows, roofing and siding. Mager wanted the council to consider discussion on sidewalks. There are so many sidewalk waivers on the list and the Council hasn’t ever made anyone install a sidewalk after the waiver has been given. One suggestion was to maybe do curb and gutter and/or sidewalks instead.
Attorney Green explained an idea would be to install a sidewalk, curb/gutter or combination of the three. Mager stated it was running about $35-$40/foot for curb and gutter. Councilor Winkler received a curb and gutter quote recently for 112’ at $11,250. He felt the area doesn’t have contractors interested in doing curb and gutter work. Councilor Grant would rather fix what we have then move forward with others. Mayor Lester stated one option is raise the value requiring work to a higher number. If you do away with it then a new house wouldn’t have sidewalks. Maybe raise the value to around $80,000 or more and then require sidewalks or curb and gutter or a combination. With the likelihood of water and sewer bonds, he felt an LID wouldn’t pass. Councilman Peterson liked the idea of increase the value before they would be required. Mayor Lester stated this would be on the agenda in September for discussion.
SURPLUS PICKUP – EXEMPTION FROM POLICY: On motion by Councilor Winkler, second by Councilor Farris to authorize Mager to sell the 1990 GMC pickup for the best price he can get as no bids were received. Motion carried by a unanimous vote of the Council present.
REVENUE UPDATES DUE TO COVID-19: Administrator Kennedy reported a projected $3,500 decrease in Highway User funds for the street department but those funds and revenue sharing will be monitored closely in case the numbers change. Department heads will work to reduce expenses if necessary.
USAGE OF CITY PROPERTY AND GOVERNOR’S GUIDELINES: Administrator Kennedy reported the City is following the governor’s guidelines for all City property. Anyone using City property is informed of current restrictions and what criteria must be met for organized activities. So far youth baseball and soccer have canceled their programs at Lion’s Park. Kennedy wanted to make sure everyone is aware if the stages don’t progress according to the timeline set by the governor, anyone using the City property will be notified of the restrictions. This could include events over the 4th of July at Pioneer Park, Heritage Square and on City streets.
The City is moving forward with opening the swimming pool and trying to figure how programming will be offered. We have 8 returning employees and 6 are fulltime. We have advertised for an assistant manager and lifeguards.
EXECUTIVE SESSION: On motion by Councilor Peterson, second by Councilor Grant to go into Executive Session according to Section 74-206 (f) pending litigation. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed.
The Council returned to regular session. No action was taken.
The meeting adjourned at 7:17 P.M.
Wes Lester – Mayor
Tonya Kennedy – Clerk