The City Council met in regular session on May 7, 2018 at 7:30 P.M. in the Council Chambers City Hall.
Mayor Lester opened the meeting
City employees present were Chief Drew, Attorney Green, Public Works Director McFrederick, Public Works Maintenance Supervisor Mager and Clerk Kennedy.
PLEDGE OF ALLEGIANCE
MINUTES: The meeting was called to order and the minutes of April 16th were approved as corrected by Councilor Peterson, second by Councilor Grant. Motion carried by a unanimous vote of the Council present.
VISITORS: Lynette Mullis, Grangeville Farmers Market, was not aware permission was needed to sell/barter plants at Pioneer Park. They would like to sell or barter seeds and then FFA will sell hanging baskets May 19th, 9am-1pm. On motion by Councilor Winkler, second by Councilor Farris to allow the Farmer’s Market to sell plants with the GHS Botany class at Pioneer Park on May 19th from 9am to 1pm. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Clerk Report – Clerk Kennedy explained the new changes in the public records law. The major change affected the agenda. If an agenda item is an action item, it must be listed on the agenda that way. If it is not listed as an action item, then no motion can be made. No decision can be made on any agenda amendments added to the agenda after the start of the meeting unless an emergency is declared.
The City received two Tort claims and they were turned over to ICRMP:
- A sewer backup claim paid out at $646.73.
- A person tripped on a sidewalk outside Camas Lanes.
Public Works Report – Maintenance Supervisor Mager stated the department has worked on the following projects:
- Removed a willow tree on Lincoln that was causing sewer issues.
- Removed two old trees on the Washington island. One was tipping toward the power lines and another had a split down the trunk. They will be replaced next year with smaller trees.
- 200’ of culvert installed around town.
- Northwest Freedom entry way patched back and gutter pan installed.
- Merry go round will be installed at Soroptimist park hopefully next week.
- Sewer main replacement over the last couple weeks.
- Planted a couple trees at Lions Park.
- Add sand to fields at Lions Park.
Library Report – Library Director Angie Norman provided a Library report to the Council. They have received about $15,000 in grants this year, which was more than anticipated. They have a lot of programs in progress and have great activities planned for summer reading. Angie also provided notice of resignation to the Library Board, effective May 23rd.
Clerk Kennedy read the Planning and Zoning minutes. On motion by Councilor Winkler, second by Councilor Peterson to accept the Planning and Zoning Minutes of April 24, 2018. Motion carried by a unanimous vote of the Council present.
CONDITIONAL USE KERSTIN SCHMADEKA: Mayor Lester stated the back yard is fenced with 6’ fence and you can’t really see in it. On motion by Councilor Grant, second by Councilor Canaday to approve the conditional use application as submitted by Kerstin Schmadeka with the conditions specifically listed by Planning and Zoning. Motion carried by a unanimous vote of the Council present.
MINOR LAND DIVISION: Councilor Peterson asked if this could be used throughout town. Public Works Director McFrederick stated it is not just for Mr. Barger. It would also apply to Herman Kaschmitter as long as he has street frontage. It’s for whole town; not just residential or commercial. Attorney Green explained it only works if all the street infrastructure and utilities are already installed. This is preferable to platting one lot at a time as a single subdivision. Councilor Grant asked if it will protect City right of way. McFrederick stated yes, as they need to show on the survey the right of way adjacent to the property and then show future extensions. McFrederick stated he would like to discuss this ordinance; it doesn’t need to be adopted quickly and he felt the council should think about it if they need to. Councilor Grant stated she liked the wording change since the last time she saw a draft.
Clerk Kennedy read the draft ordinance. Mayor Lester asked if the 10 years goes with the property and not the owner and the response was it goes with the property. He also questioned the 60’ right of way dedication because commercial areas may require more. Attorney Green suggested removing the 60’ designation and word it so the Public Works Director can decide the appropriate width based upon zoning and location.
ORDINANCE NO. ___
(Ordinance No. ___ in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, TO CREATE A MINOR LAND DIVISION EXCEPTION TO THE SUBDIVISION REQUIREMENTS OF TITLE 11 CHAPTER 3 OF THE GRANGEVILLE CITY CODE; THAT ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH ARE HEREBY REPEALED; TO MAKE THE ORDINANCE EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; TO PROVIDE FOR THE PUBLICATION OF THE ORDINANCE;
Councilor Peterson made a motion, second by Councilor Grant that the first reading be approved and the ordinance pass to the second reading. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed.
TASER REPLACEMENT PROGRAM: Chief Drew explained replacement of a taser is recommended every 5 years and he currently budgets $2,000 per year for taser replacement. The three options to replace 7 tasers using a 5 year replacement program are listed below.
- Basic $11,793: 7 tasers with holsters and battery packs to be paid over 5 years. There is a basic 90 day warranty.
- Unlimited $15,518: 7 tasers with holsters and battery packs to be paid over 5 years. It includes unlimited 5 year warranty, unlimited live cartridges, unlimited batteries and a higher amount of training cartridges.
- Assurance Plan $21,251.70: This is the same as the unlimited plan, however we pay at today’s prices for the next replacement cycle, so we lock in the replacement cost for 10 years.
Chief Drew recommends the Assurance Plan. On motion by Councilor Grant, second by Councilor Winkler to approve the taser replacement program at the Assurance level. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed.
ATTORNEY GENERAL RESPONSE ON KLEIN PROPERTY: Attorney Green stated the City received a response from the Attorney General which in a broad sense has confirmed the forest management practices. Going forward, he would like to work closely with Attorney General’s office; including their approval on future contracts. He also recommends tracking the funds from the Klein property separately.
LOGGING OF KLEIN PROPERTY: Mayor Lester visited with Matt from Northwest Management. The logging contract is expired so a new contract will need to be drafted. Excel Logging isn’t interested in doing the work so the contract will be with Jessie Geis. Councilor Grant felt since the Attorney General gave the City the go ahead on the plan as submitted, the City needs to move forward due to the disease in the timber. Mayor Lester felt Northwest Management should remain in charge of the Klein property to allow for a consistent plan in the future, since Councilors come and go over time.
On motion by Councilor Winkler, second by Councilor Grant to move forward with the concepts in the Forest Management practices as previously discussed with the Klein property and have Northwest Management draw up the appropriate contracts for the City to review and discuss with the Attorney General’s office. Motion carried by a unanimous vote of the Council present.
MAIN STREET BRICK STRIP: Councilor Winkler felt the sidewalk repair needed to be put in the budget to get it fixed. Councilor Peterson questioned the cost. Mayor Lester felt Public Works Director McFrederick needed to determine the amount and present it during budget workshops for next year. The bid was approximately $10,000 per block. Mayor Lester stated when the bricks are removed; the City would keep them for one year before disposing. Citizens would be free to pick up their engraved brick. On motion by Councilor Winkler, second by Councilor Canaday to move forward with brick removal and concrete installation with stenciled brick pattern. Motion carried by a unanimous vote of the Council present.
STREET LIGHT BULB REPLACEMENT: Clerk Kennedy explained the City has received three different calls about the brightness of the new LED street lights. Avista is currently installing LED bulbs when the street lights burn out. She visited with Matt Casey, the local Avista manager, and they will go out and inspect the post and bulb to make sure they are level. The only option available is for the City to determine if the street light should be kept as is or removed. After discussion and recommendation from Chief Drew and Attorney Green, the consensus of the Council was that no street lights should be removed. They are for safety and many people like the lights and feel safer with them.
2018 SEWER LINE REPLACEMENT PROJECT: Public Works Director McFrederick decided his staff would try to do sewer line replacement work in house. They would like to do a big project every year by blocking out one month in the summer. McFrederick has a map of projected replacement that was completed after the City’s last big sewer replacement project. This summer Public Works will try to do Pine Street and Florence Street. If it all works out well, then McFrederick may budget for an excavator in the future. At this time, the City can do an 8” main line for $32.60/foot which is about 1/3 the cost of a contractor.
INDEFINITE SIDEWALK WAIVERS: Councilor Winkler explained Border Days Inc. is removing the beer garden structure and building a new beer garden building that will be storage during the winter. There is currently no sidewalk around the block except at the Armory. On motion by Councilor Peterson, second by Councilor Grant to approve an indefinite sidewalk waiver at the rodeo grounds for Border Days Inc. Motion carried by a unanimous vote of the Council present.
Mayor Lester explained there are no sidewalks in the area by 1214 Crooks and there is an open ditch. Public Works Director McFrederick recommended no sidewalk installation as Crook Street has a messed up right of way, the road was not built in the center of the right of way and it’s has a narrow right of way. On motion by Councilor Grant, second by Councilor Farris to approve the indefinite sidewalk waiver at 1214 Crooks Street for Brendan Keeler. Motion carried by a unanimous vote of the Council present.
IDA-LEW SUPPORT FORM: Clerk Kennedy received the Ida-Lew Financial Support Form. The City budgets $2,000 annually as support for Ida-Lew. On motion by Councilor Peterson, second by Councilor Winkler to authorize the return of Ida-Lew financial support form. Motion carried by a unanimous vote of the Council present.
IDEQ PRIMACY ON WWTP NPDES PERMIT: Public Works Director McFrederick explained NPDES permit allows the City to discharge wastewater into Three Mile Creek. IDEQ asked McFrederick to send in all the information for IDEQ to take over primacy. It’s all set up and E-3 Consulting and Mike Tackett will go to training next week.
BEER & WINE PERMIT: On motion by Councilor Winkler, second by Councilor Farris to approve the beer & wine license for Lighten up! LLC d/b/a Jungle Gym’s Indoor Play Center & Café pending state approval. Motion carried by a unanimous vote of the Council present.
EQUITY BUY IN FEE DEFERRED PAYMENT SCHEDULE: Mayor Lester explained Tim Kaschmitter has asked if some or all of the buy in fees for his upcoming subdivision could be deferred until service is actually hooked up. Public Works Director McFrederick provided a draft deferred payment schedule, which could be used for any water and sewer connection. Discussion will occur at the next meeting.
SIDEWALK, CURB & GUTTER IMPROVEMENT PROGRAM: Public Works Director McFrederick explained initially the City talked about a curb and gutter machine. After researching products, he determined the City doesn’t have the man power to run it. He considered looking at an improvement program; however felt it was best to save the funds and continue with the City’s current curb and gutter replacement program.
EXECUTIVE SESSION: On motion by Councilor Peterson, second by Councilor Grant to go into Executive Session according to Section 74-206 (f) Pending Litigation. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed.
The Council returned to regular session. No action was taken.
The meeting adjourned at 9:45 P.M.
Wes Lester – Mayor
Tonya Kennedy – Clerk