City Council met in regular session on November 20, 2017 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green and Clerk Kennedy.
PLEDGE OF ALLEGIANCE
MINUTES: The meeting was called to order and the minutes of November 6th were approved as presented by Councilman Peterson, second by Councilman Lane. Motion carried by a unanimous vote of the Council present.
AGENDA AMENDMENT: On motion by Councilman Lester, second by Councilman Peterson to add discussion on having a JUB presentation on the Water Study Scope and a Buy-in fee workshop as information came in after agenda deadline. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING: A public hearing was held on a new 3 Week Lesson Package and various rental shop fees. Rachel Young commented the fees seem reasonable. The hearing was closed at 7:34 pm.
VISITOR: Mike Cook and Tim Kaschmitter were present to present a preliminary overview of the Green Subdivision. Phase 1 is a 20 lot subdivision and the east side of the Grangeville Salmon Road. Mike Cook explained the City would need to take over about a half mile of the road from Main Street to the end of Phase 3. They are looking at a schedule of annexation in January-February, preliminary plat in February-March, final plat in April-May and development in June-August.
Mayor Walker questioned why the City would take in all the road and not just the portion adjacent to Phase 1 of the subdivision. Attorney Green stated he had a discussion with Joe Wright and the Highway District and the City may be be able to work on a maintenance agreement of some type. Mike Cook explained the highway district may not grant an access to the subdivision off Grangeville Salmon Road.
Mayor Walker stated when the Vineyards annexed, they voluntarily extended the area of impact. Mayor Walker asked if Tim would be willing. Tim responded he would think about it.
Todd Marek, Rachel Young and Ted Lindsley were present on the bandshell. Ted explained the preliminary costs are $60,000. They need to hire an engineer and get a material list. They would like to request $30,000 from the Webb funds. Mayor Walker asked how much has already been raised. Ted stated about $2,000.
There was discussion on location however Ted stated that wasn’t important right now. A cost of $60,000 would trigger sidewalks at the park. Jeff Kutner stated the request should be to ask for up to $30,000 since they are still trying to raise money and also the City should get a waiver on sidewalks because the park is for people.
Councilman Lester stated the City needed to see the needs list from McFrederick for the park/pool before making a decision. Councilwoman Farris stated this would be a wonderful asset for the park but felt the Council needed to see what was on Public Works Director McFrederick list for needs. McFrederick stated he doesn’t have much on his list. Councilman Winkler is in favor of a donation up to $30,000. Councilwoman Grant said Todd told her he didn’t get the grant because the location wasn’t solidified. Ted stated that wasn’t really true, it was that the costs haven’t been solidified.
On motion by Councilwoman Grant, second by Councilwoman Farris to give up to $30,000 for the pavilion in the park. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: The department had 39 cases written, 9 citations, 1 written warning and 110 calls for service for October 2017. The Police and Animal Control Report was accepted on motion by Councilman Peterson second by Councilwoman Farris. Motion carried by a unanimous vote of the Council present.
BILLS: Clerk Kennedy explained the Advanced Control System check on the bill list would be deleted and reissued for $7,584 so one annual payment could be made instead of monthly payments. The bills, in the amount of $200,476.70 were approved and ordered paid out of their respective funds with stated change, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
CURB & GUTTER MACHINE AND PW MANPOWER: Public Works Director McFrederick looked for a small machine that we could haul with our existing trailers. Phoenix made in Salem OR, recommends we don’t do sidewalks with it. The cost is $80,000-$130,000 depending on used or new.
The curb fox is a smaller machine and will lay sidewalk too. McFrederick felt if the City could help out with sidewalks, it could save the property owner money. He would like to have the new curb fox 5000 but he really doesn’t have the man power to run it. It is $125,000 new and you would need two guys to run it.
Mayor Walker asked McFrederick to determine a cost per foot which includes salary, materials and machine so the Council can compare the cost to that of the City hiring a concrete contractor.
RESOLUTION NO. 255
(Resolution No. 255 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilman Lester who moved for its adoption. Second by Councilman Peterson.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN SNOWHAVEN FEES AND ADOPTING SEASON SPECIALS.
ROLL CALL VOTE: YES: Farris, Winkler, Lester, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 255 duly approved and adopted.
FOREST MANAGEMENT SERVICES AGREEMENT: Mayor Walker stated the City received a letter from Bill Taylor on logging on the Klein property. Mayor Walker visited with Northwest Management Inc. (NMI) and they felt the criteria of the agreement could be met. If not, Northwest Management would be willing to disregard the contract. On motion by Councilwoman Grant, second by Councilman Winkler to accept the Forest Management Services Agreement for the Klein property. Motion carried by a unanimous vote of the Council present.
Mayor Walker stated he would like Councilman Winkler to be the liaison for the project. On motion by Councilman Lester, second by Councilman Farris to approve the appointment of Scott Winkler as the liaison between the council and NMI. Motion carried by a unanimous vote of the Council present.
ELECTED OFFICIALS AND CITY HEALTH INSURANCE: Councilman Lester had Clerk Kennedy research if elected officials could be added to the City group health insurance. Upon talking to Amy Manning with III-A, elected officials are in their own class. The Council can choose to add them to the insurance and set the conditions as to who pays the premium and if they are included in the buy in. It is optional for elected officials to sign up. After discussion, the Council asked to have a resolution drawn up allowing officials to add to the insurance at their own cost.
MEETING DATE CHANGE: On motion by Councilman Peterson, second by Councilman Lester to move the December 4th meeting to Tuesday, December 5th due to the all day meeting in Lewiston on Monday. Motion carried by a unanimous vote of the Council present.
JUB PRESENTATION FOR WATER STUDY SCOPE AND BUYIN/FEE WORKSHOP: Public Works Director McFrederick wanted to do a kick off presentation for the water study scope which is specific to the Council. He also questioned if the City needed to have a buy in fee workshop where JUB could explain the process. McFrederick explained the connection is not the issue; it’s the impact on the system. There was discussion about having a water study scope workshop fairly soon and then a buy in meeting at a later date.
ITEMS TO NOTE:
The meeting adjourned at 9:10 P.M.
Bruce Walker – Mayor
Tonya Kennedy – Clerk