The City Council met in regular session on October 7, 2013 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green, and Clerk Kennedy.
MINUTES: The meeting was called to order and the minutes of September 16th were approved as presented by Councilman Peterson, second by Councilwoman Grant. Motion carried by a unanimous vote of the Council present.
VISITORS: John Bennett, Grangeville Golf Course, was not present as he had a Golf course meeting that conflicted with the City meeting. John had talked to Mayor Walker earlier today and explained they wanted to buy a new greens mower and a reconditioned fairway mower. The good price won’t be available in the spring on the new one and there is no guarantee the reconditioned would still be available. They hired a consultant for $3,000 who came to the golf course and gave them ideas; part of the recommendation was to upgrade mowers. Last week there was a phone call polling meeting to decide what to do, and a follow-up meeting for a final vote tonight. The $56,000 is capital outlay for equipment, so they Golf Course can depreciate it and write it off in one year with no tax consequence.
On motion by Councilman Lester, second by Del Houger to have the city write a check for $56,000 to the Golf Course out of the Webb funds for the two mowers and the consulting fees. Councilwoman Dumas questioned whether the meeting should occur before we disburse funds? Mayor Walker stated it was a good question, but he felt the City was fine as we don’t know their rules and we had a request in writing from the chairman.
Connie Ford, Mountain View Trailer Park explained she has four sewers in the park that haven’t been used since 2007 and one additional since 2009. She has installed park models with storage sheds and the sheds take up a sewer space even though they don’t have sewer. She would like to have her sewer rates reduced by 5 sewer rates. McFrederick stated he didn’t have a problem with them buried subsurface, capped and covered with concrete. Lowell Williams explained they would like to keep two or three of the sewer dumps for clean outs as they are used to run the lines when she has sewer problems. After discussion, it was suggested having the cleanouts raised to about 20” so a camper could not hook up as a sewer dump.
Councilman Lester made a motion, second by Councilman Peterson to allow Connie Ford to reduce the number of sewer hookups for Mountain View Trailer Park by five and the plumber will raise two or three of them for cleanouts only. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: The department had 46 cases written, 22 citations, 3 written warnings and 123 calls for service for September 2013. The Police and Animal Control Report for September 2013 was accepted on motion by Councilman Lester second by Councilman Peterson. Motion carried by a unanimous vote of the Council present. The Chief attended the Ida-Lew job fair of which over 400 students attended.
On motion by Councilman Peterson second by Councilman Grant to accept the Planning and Zoning Minutes of September 23, 2013 and October 1, 2013 as presented. Motion carried by a unanimous vote of the Council present.
CENEX ZIP TRIP #21 ANNEXATION AND SUBDIVISION PLAT: Brad Marshall, J-U-B Engineers, and Rick Bates, owner of Zip Trip were present. Brad explained they plan to expand the store by about a third and move the existing truck pumps to the north. They did not try to get another entrance on Highway 95 as the entrance 16 years ago with Rick first bought the place was very difficult. They are asking for annexation and then conditional approval on the final plat.
ORDINANCE NO. 888
(Ordinance No. 888 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, TO EXTEND THE CORPORATE LIMITS OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, SO AS TO INCLUDE CERTAIN AREAS WITHIN THE INCORPORATED LIMITS OF THE CITY OF GRANGEVILLE BY ANNEXATION; THAT ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH ARE HEREBY REPEALED; TO MAKE THE ORDINANCE EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, TO PROVIDE FOR THE PUBLICATION OF THE ORDINANCE AND TO ALLOCATE THE COSTS OF ANNEXATION; and,
On motion by Councilman Lester, second by Councilman Houger that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: Dumas, Houger, Lester, Lorentz, Grant, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 888 duly approved and adopted.
Public Works Director McFrederick reviewed the preliminary and final plat. The underground utilities are already completed. The remaining part is mainly street, curb, gutter and sidewalk. On motion by Councilman Lorentz, second by Councilman Lester accept the final plat for Kaschmitter Business Park Amended Subdivision 2013, pending F Street improvements or a financial guarantee. Motion carried by a unanimous vote of the council present.
SIDEWALK WAIVER REQUEST: On motion by Councilman Lester, second by Councilman Peterson grant Gene Dandliker an indefinite sidewalk waiver on North Meadow because there are no sidewalks in the area. Motion carried by a unanimous vote of the Council present.
P&Z APPOINTMENT: On motion by Councilman Lorentz, second by Councilwoman Grant to accept the Mayor’s appointment of Ed Eckert to a 3 year planning and zoning term, expiring October 6, 2016. Motion carried by a unanimous vote of the Council present.
DONATION KIDS KLUB: Councilman Houger made a motion, second by Councilman Lester to give Kids Klub Fall Festival a family pool pass. Motion carried by a unanimous vote of the Council present.
DONATION FESTIVAL OF TREES: Councilman Lorentz, second by Councilman Peterson to donate a family pool pass to the Festival of Trees. Motion carried by a unanimous vote of the Council present.
IDA-LEW DONATION: On motion by Councilman Lester, second by Councilman Houger to donate the $2000.00 as budgeted for Ida-Lew economic development. Motion carried by a unanimous vote of the Council present.
WWTP CLASSIFICATION AND COMPOST ENDING: Public Works Director McFrederick explained he has reviewed all avenues to reduce the City’s points and stay at Class III. Since compost is 10 points, eliminating it and reducing phosphorus testing is really the only way to reduce down to 73 points. The City needs to stay at a Class III plant. McFrederick will put a notice in the paper next week stating compost is being eliminated and that no clippings will be accepted at the plant. Spring of 2014 is the last batch of compost to be sold.
SURPLUS: Chief Drew requested the surplus of the 2003 Chevy pickup through Police auction as used previously. On motion by Councilman Lorentz, second by Councilman Peterson to surplus the 2003 Chevy Silverado P1362 through police vehicle auction. Motion carried by a unanimous vote of the Council present.
CHANGE ORDER #1 WWTP PHASE II: On motion by Councilwoman Grant, second by Councilman Peterson to approve Change Order #1 in the amount of $44,196.00 for Solids Loading Area Concrete and Auger Modifications. Motion carried by a unanimous vote of the Council present.
CHANGE ORDER #2 WWTP PHASE II: On motion by Councilman Lorentz, second by Councilman Houger to approve Change Order #2 in the amount of $27,416.00 for Administration Building Service Feeders and Motor Control Center Modification and Mixer Feeders. Motion carried by a unanimous vote of the Council present.
The meeting adjourned at 8:15 P.M.
Bruce Walker – Mayor
Tonya Kennedy – Clerk