City Council met in regular session on September 18, 2023 at 6:00 P.M. in the Council Chambers of City Hall.
Mayor Lester presided:
Councilmembers present:
Mike Peterson
Scott Winkler
Dylan Canaday
Pete Lane
Amy Farris
Councilmember via phone: Beryl Grant
City employees present were Public Works Director Mager, Chief Newman Admininstrative Assistant Urquhart and Attorney Jessup. City Administrator Kennedy absent.
MINUTES: The meeting was called to order and the Council minutes of September 5th were approved as presented by Councilor Peterson, second by Councilor Canaday. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING #1: Walter Steed was present for the required second public hearing of the Community Development Block Grant for the current Water Tank Project. The tank is up and painted, it is currently undergoing electrical such as the lighting install. They hope to do the physical tie in during the next week or so. Once it’s done then the tank is substantially complete. The expenditures to date are as follows:
Administration – $5,575 left to close out.
Engineering – fully expended on block grant and remaining payments are from the RD loan
Construction – $16,261 left to close out, which is the mandatory hold back on the contractor.
Public Works Director stated they need to tie in the 12” pipe on the west side and 8” on the east side. Then they need to pass the bacterial and pressure tests. Once done, the tank needs to pass the bacterial test. Work will begin on the existing tank, which includes cutting in a new manway toward the bottom of the tank, ladders, redo the vents and add the railings.
PUBLIC HEARING #2: Budget Hearing on the new fees and fee increases for 2023-24. No public comments.
PUBLIC HEARING #3: Budget Hearing on the budget amendment for FY2023 budget was read. No public comments.
PUBLIC WORKS REPORT: Public Works Director Mager stated the department has been working on some new water service projects. They are working on curb and gutter areas and culverts. The vactor truck is currently broken down and the backhoe has been repaired.
WATER TANK PROJECT: Mager provided the update during the public hearing.
On motion by Councilor Peterson, second by Councilor Farris to authorize payment to T Bailey, Inc. for Pay Application #6 on the new tank in the amount of $452,196.27 pending Rural Development approval. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Grant, Lane, Peterson. NO: none. The motion passed.
On motion by Councilor Peterson, second by Councilor Farris to authorize the city administrator to sign Block Grant Fund request #14 in the amount of $5,322. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Grant, Lane, Peterson. NO: none. The motion passed.
CLEARWATER WELL UPDATE: Mager stated the well drillers have drilled a 19” pilot hole approximately 450’ deep. The final will be 23” with casing.
On motion by Councilor Peterson, second by Councilor Canaday to authorize payment to Holt Services Inc. for Pay Application #1 in the amount of $107,696.80 pending Rural Development approval. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Grant, Lane, Peterson. NO: none. The motion passed.
POLICE AND ANIMAL CONTROL REPORT: No report as Chief Newman had to respond to a call.
BILLS: The bills, in the total amount of $985,763.16 (Financials $889,109.23, August Payroll $96,653.93) were approved and ordered paid out of their respective funds, on motion by Councilor Peterson, second by Councilor Farris. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO. 970
(Ordinance No. 970 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, PROVIDING FOR THE VACATION OF THE DEDICATED ALLEY RUNNING NORTH/SOUTH IN BLOCK 5 OF THE PORTLAND HEIGHTS ADDITION TO THE CITY OF GRANGEVILLE; PROVIDING AUTHORITY FOR THE MAYOR AND CITY CLERK TO SIGN QUITCLAIM DEEDS TO THE ADJACENT OWNERS; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE PAYMENT OF EXPENSES RELATING TO SAID VACATION TO BE PAID BY THE PETITIONER IN RELATION TO SUCH REQUESTED VACATION.
On motion by Councilor Peterson, second by Councilor Lane that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Lester then declared Ordinance No. 970 duly approved and adopted.
RESOLUTION NO. 294
(Resolution No. 294 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilor Peterson who moved for its adoption. Second by Councilor Winkler.
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF GRANGEVILLE, IDAHO COUNTY AUTHORIZING DESTRUCTION OF RECORDS.
ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Lester then declared Resolution No. 294 duly approved and adopted.
RESOLUTION NO. 295
(Resolution No. 295 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilor Peterson who moved for its adoption. Second by Councilor Canaday.
A RESOLUTION OF THE CITY OF GRANGEVILLE ADOPTING THE AMENDED MASTER FEE SCHEDULE.
ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Lester then declared Resolution No. 295 duly approved and adopted.
ORDINANCE NO. 971
(Ordinance No. 971 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, AMENDING ORDINANCE NO. 959, THE APPROPRIATIONS ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2022; APPROPRIATING ADDITIONAL MONIES THAT ARE TO BE RECEIVED BY THE CITY OF GRANGEVILLE, IDAHO IN THE SUM OF $333,323; PROVIDING FOR THE REPEAL OF CONFLICTING PROVISIONS AND PROVIDING AN EFFECTIVE DATE.
On motion by Councilor Peterson, second by Councilor Winkler that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Lester then declared Ordinance No. 971 duly approved and adopted.
CATERING PERMIT: On motion by Councilor Winkler, second by Councilor Farris to approve the catering permit for The Rib Guy and Gal to cater for the Eagles Mid-Winter Conference, November 3-5, 2023 at 218 N C Street. Motion carried.
The meeting adjourned at 6:45 P.M.
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Wes Lester – Mayor
ATTEST:
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Tonya Kennedy – Clerk
