Public Records Request

To request a City of Grangeville public record, or Police public record, please review the Overview and Definitions; then choose between buttons for City Clerk records or a Police records request.

City Clerk records request Police records request

Your right to public information

Every person has the right to examine and take a copy of any City of Grangeville public record. All public records are open for inspection except as otherwise expressly provided by statute. The City processes all requests in compliance with the Idaho Public Records Act, Idaho Code §§ 74-101 through 74-126.

Records released in response to a request are not warranted as to completeness or accuracy. The information provided represents disclosable information under Idaho Code Title 74, Chapter 1. Additional records from other sources may present a more complete picture of a given situation.

Costs

Most requests are fulfilled free of charge. For Idaho residents, there is no charge for the first two hours of staff time or the first 100 pages copied. Fees may apply beyond those thresholds. Non-residents may be charged fees from the first hour of labor and first page copied. If fees are anticipated, you will receive a written estimate before work begins. Payment is required before records are distributed. See Idaho Code § 74-102(10) for the complete fee schedule.

What type of records are you requesting?

General city records

Financial records, meeting minutes, permits, contracts, and other City Hall records. Use the City Clerk Request tab.

Police records

Crash reports, incident reports, and other Grangeville Police Department records. Use the Police Records Request tab. Records related to open investigations may be exempt from disclosure under Idaho Code §§ 74-105 and 74-124.

Custodian of records

City of Grangeville

Tonya Kennedy — City Clerk, Custodian of Records
tkennedy@grangeville.us
(208) 983-2851

Grangeville Police Department

Chief Joseph Newman
grangevillepd1@grangeville.us
(208) 983-1351

Other submission options

By mail or in person

225 W. North Street, Grangeville, ID 83530 — Monday–Friday, 8:00 AM – 5:00 PM

By fax

(208) 983-2336

Printable forms

Download City Clerk form (PDF) | Download Police form (PDF)

Residents receive an initial response within three (3) working days. Non-residents receive a response within twenty-one (21) days. If additional time is needed, you will be notified in writing. All requests are processed under the Idaho Public Records Act, Idaho Code §§ 74-101 through 74-126.

Contact information

First name *

Last name *

Email address *

Phone number *

Mailing address *

Idaho residency declaration

Are you an Idaho resident? *

Yes No

By selecting “Yes,” I hereby certify, under oath and in accordance with Idaho Code § 74-102(4), that I am a resident of the state of Idaho as defined by Idaho Code § 74-101(15) — that I have been domiciled within Idaho for at least 30 continuous days and am not a full-time student who is a resident of another state. I understand that domicile does not include a workplace, vacation residence, or part-time residence.

Residency affects response deadlines and fee waivers. Non-residents may still request and receive records. See Idaho Code § 74-102 and § 74-103.

Records requested

Description of records sought *

Applicable dates or date range

Geographic area or specific address (if applicable)

Certification

I certify, in accordance with Idaho Code § 74-102(5)(b) and § 74-120, that I will not use, nor allow to be used, the records or information obtained from the City of Grangeville as a mailing list, telephone number list, or for any purpose prohibited by Idaho law. *

Fields marked * are required.

Your request has been submitted. Tonya Kennedy, City Clerk, will respond within the applicable statutory deadline. If you do not receive a confirmation email, please contact the City Clerk’s office at (208) 983-2851.

Police records are subject to additional restrictions. Records related to open or ongoing investigations, law enforcement investigative techniques, and information that could jeopardize a person’s right to a fair trial may be exempt from disclosure under Idaho Code §§ 74-105 and 74-124. All requests will be reviewed by the Grangeville Police Department before release.

Idaho residents receive an initial response within three (3) working days (up to ten working days if additional time is needed to locate records). Non-residents receive a response within twenty-one (21) days (up to thirty-five days). All requests are processed under Idaho Code §§ 74-101 through 74-126.

Contact information

First name *

Last name *

Company / organization (if applicable)

Relationship to incident *

Email address *

Phone number *

Fax number (if requesting fax delivery)

Preferred delivery method *

Mailing address *

Idaho residency declaration

Are you an Idaho resident? *

Yes No

Residency affects response deadlines and fee waivers. Non-residents may still request and receive records. See Idaho Code § 74-102 and § 74-103.

Incident information

Date of incident

Police report number (if known)

Location of incident

Type of incident

Names of parties involved (victims, witnesses, drivers, etc.)

Records requested *

Police report Photographs Accident supplemental report Other (describe in additional notes below)

Additional notes or special instructions

Certification

I certify, in accordance with Idaho Code § 74-102(5)(b) and § 74-120, that I will not use, nor allow to be used, the records or information obtained from the Grangeville Police Department as a mailing list, telephone number list, or for any purpose prohibited by Idaho law. *

Fields marked * are required.

Your request has been submitted. The Grangeville Police Department will respond within the applicable statutory deadline. If you do not receive a confirmation, please contact the department at (208) 983-1351.

Public record

Includes, but is not limited to, any writing containing information relating to the conduct or administration of the public’s business prepared, owned, used, or retained by any state agency, independent public body corporate and politic, or local agency, regardless of physical form or characteristics.

Idaho Code § 74-101(13)

Writing

Includes, but is not limited to, handwriting, typewriting, printing, photostating, photographing, and every means of recording, including letters, words, pictures, sounds or symbols or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, magnetic or punched cards, discs, drums, or other documents.

Idaho Code § 74-101(18)

Resident

A natural person domiciled in the state of Idaho for at least 30 continuous days, or a domestic entity registered under Idaho Code § 30-21-102. Does not include a person’s workplace, vacation residence, or part-time residence, and does not include full-time students who are residents of another state.

Idaho Code § 74-101(15)

Custodian

The person or persons having personal custody and control of the public records in question.

Idaho Code § 74-101(3)

Law enforcement exemption

Investigatory records compiled for law enforcement purposes are exempt from disclosure to the extent that disclosure would interfere with enforcement proceedings, deprive a person of the right to a fair trial, constitute an unwarranted invasion of personal privacy, disclose the identity of a confidential source, disclose investigative techniques, or endanger law enforcement personnel.

Idaho Code § 74-124

Inspect

The right to listen, view, and make notes of public records, as long as the public record is not altered or damaged.

Idaho Code § 74-101(6)

Copy

Transcribing by handwriting, photocopying, duplicating machine, or reproducing by any other means, as long as the public record is not altered or damaged.

Idaho Code § 74-101(2)

Appeal of denial

A person whose request has been denied may petition the district court for review. The petition must be filed within 180 days of the date the denial letter is mailed.

Idaho Code § 74-115

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