City Council met in regular session on January 16, 2024 at 6:00 P.M. in the Council Chambers of City Hall.
Mayor Lester presided:
Councilmembers present:
Scott Winkler
Dylan Canaday
Wyatt Perry
Jared Andrew
Amy Farris
Councilmember via phone: Beryl Grant
City employees present were City Administrator Kennedy, Public Works Director Mager. Chief Newman and Attorney Jessup absent.
MINUTES: The meeting was called to order and the Council minutes of January 3rd were approved as presented by Councilor Farris, second by Councilor Canaday. Motion carried by a unanimous vote of the Council present.
VISITORS: David Watkins (in person) and Adam Rushold (online), with JUB Engineers were present to provide an update on the water and sewer projects.
David Watkins explained the water system improvement project consists of the new storage tank in the high zone, rehabilitation on the existing tank and the new well. The new tank is completed and online. On the existing tank, it has a new ladder, harness system, handrails, the old paint was sand blasted, it’s fully recoated on the inside and it’s been disinfected and is operational. The fencing, electrical and site work is all done. The exterior painting will be completed in the spring. The well has been drilled, tested, and they have completed the well completion report. It tested at 1,500 gallons/minute. Design is moving forward for the well completion which is the house and equipment. It will bid in late spring.
Watkins then explained the Wastewater Treatment Plant Compliance Activities and Facility Plan. On the wastewater treatment system, in the master plan for sewer system, inflow and infiltration (I&I) is the biggest challenge. The City doesn’t want I&I in the system as it can create capacity problems in the system. The Wastewater Facility Plan is to determine what our plant can do with ammonia and temperature. The current plan is to treat ammonia as we currently do because we meet the limits. Temperature is the tricky one. Mager is collecting data on the river and treatment plant discharge. The City has a list of compliance activities; JUB will submit a spreadsheet of all the activity on the effluent through data monitoring. The City will submit to DEQ on how we plan to address temperature and then the City has 20 years to implement it. The plan is to start with the first half of the facility plan so we can determine how to meet the temperature limits this year. The City can choose a mechanical option or a natural option such as trees or meandering creeks which all help cool the effluent. The pie in the sky option is that DEQ could allow a combined sewer system which transfers storm water and sewer in one system. The agreement later on the agenda, covers all the activities that need to be completed which includes 5 tasks. The rest of plan will evaluate equipment and how we operate at the plant. The phase 2 contract will come out in a few months.
Adam Rushold provided an update on the sewer system improvement project. JUB finished the sewer master plan at the beginning of 2021. The plan addressed I&I and the city’s goal is to get the projects done so we can get the information updated before the Wastewater Facility Plan. The bond election was late 2021. In 2022 they worked on design of the sewer projects. There are multiple projects throughout town, which included a lot of survey and camera work on sewer lines. The recently finished design is in agency review of RD and DEQ. We are finishing the bidding process. The City had one bidder which was Knife River. The bid was higher than expected. The City and JUB talked about how to reduce the project and decided to remove one line (C-1) from the project because it is open trench and it will be an easy line for a future project.
Councilor Andrew asked what the projects include. Adam explained the sewer projects fall under two categories: trench or trenchless which includes open trench, cure in place pipe (CIPP) and pipe bursting. Some projects are upsizing lines and others are fixing lines. Some reasons why the bids came in high include time and inflation, covid, and due to project changes, it became more expensive as an original pipe bursting project became complicated with jack and bore, and combo pipe bursting and open trench.
JUB has already started working with Knife River to prepare the documents for next meeting. If the Council approves the additional $601,000 later in the meeting, then at the next meeting the Council will issue the notice of award and sign the change order and contract. City Administrator Kennedy explained Mager, JUB and Mayor Lester met to review the bid and projects. The recommendation is to cut (C-1) from the award. If the Council chooses to add $601,000 additional from savings for the project, then the City could award the rest of the project. The City currently has over $2 million in investments for projects.
Councilor Perry asked when they would start. Rushold stated they’d start immediately with all their plans which includes a schedule, including mobilization. They need to be done by April 2025. Interim financing expires and must be closed by July 2025.
PUBLIC WORKS REPORT: Public Works Director Mager stated they’ve been working on the sewer at the shop and they are almost done. The pressure line is in and the vault set. They are about 60’ short on the gravity side. They have been working on tree trimming along the creek and working with Idaho Transportation Department (ITD) by The Depot. ITD was hoping to do the project early, but it might still be a 2025 project. The fire hydrant at Quality Heating needs to be moved and it’s not on the correct size line. Mager is looking at putting a hydrant in a different location. The department has been working on decommissioning services people don’t want. They fixed the corner of curbing on South C by the Health and Welfare building. They are working on root cleaning on sewer mains. Both high zone tanks are running. One 8” line still needs to be brought online at the tank. Postcards went out on the lead and copper rule to those people the City didn’t have record of the service line material. Eric Jones has been tracking it all and doing the data entry. They’ve been working on the non-pot pump at the WWTP. Stop signs should go in at the new locations when the weather clears up.
FIRE MINTUES: On motion by Councilor Farris, second by Councilor Canaday to accept the fire minutes from September 11 and 25, 2023 and October 9 and 23, 2023. Councilor Andrews recused himself as he is an active fire department employee. Motion carried by a unanimous vote of the Council present. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Grant, Perry. NO: none. Recused: Andrews. The motion passed.
WATER TANK PROJECT: On motion by Councilor Farris, second by Councilor Canaday to authorize payment to T Bailey, Inc. for Pay Application #4 on the existing tank in the amount of $10,925.00 pending Rural Development approval. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Grant, Perry, Andrews. NO: none. The motion passed.
CONSENT AGENDA, LIQUOR, BEER & WINE: On motion by Councilor Farris, second by Councilor Winkler to approve the consent agenda as presented pending state approval.
Camas Lanes LLC d/b/a Camas Lanes
Riggins Whitewater Market, Inc. d/b/a Cash & Carry Foods
CHS Inc d/b/a CHS Primeland
Cloninger’s Inc d/b/a Cloninger’s Marketplace
Malhi & Bal LLC d/b/a Depot Express
Blewett Investments LLC d/b/a The Establishment
Family Dollar Inc d/b/a Family Dollar #32040
Susan K. Kutner d/b/a The Gallery Bistro
Grangeville Border Days Inc d/b/a Grangeville Border Days
Grangeville Depot LLC d/b/a Grangeville Depot
BPOE #1825 Inc. d/b/a Grangeville Elks Lodge #1825
LightenUp! LLC d/b/a Jungle Gym’s Indoor Play Center & Cafe
J Perez LLC d/b/a Melting Pot Café
Par Hawaii LLC d/b/a nomnom
Grangeville Pizza Factory Inc d/b/a Pizza Factory
Rae Brothers Sporting Goods, Inc d/b/a Rae Brothers Sporting Goods
The Rib Guy and Gal LLC d/b/a The Rib Guy & Gal
JBEBERT LLC d/b/a Seasons Restaurant
J Perez LLC d/b/a The Trails Restaurant & Lounge
Triangle Tavern LLC d/b/a Triangle Tavern
Idaho County Veterans Assn Inc d/b/a The Canteen
Three Mile Group LLC d/b/a Three Mile
ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Grant, Perry, Andrews. NO: none. The motion passed.
BILLS: The bills, in the amount of $314,682.80 (Financials $220,265.85, December Payroll $94,416.95) were approved and ordered paid out of their respective funds, on motion by Councilor Canaday, second by Councilor Winkler. Motion carried by a unanimous vote of the Council present.
JUB ENGINEERING CONTRACT WWTP COMPLIANCE ACTIVITIES: On motion by Councilor Farris, second by Councilor Canaday to approve the JUB Engineering contract for WWTP compliance activities in the amount of $28,000. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Grant, Perry, Andrews. NO: none. The motion passed.
SEWER IMPROVEMENT PROJECT – ADD $601,000: Kennedy asked if there were any questions from the Council as this was explained earlier in the meeting. On motion by Councilor Canaday, second by Councilor Farris to add $601,000 from investments for the sewer improvement projects. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Grant, Perry, Andrews. NO: none. The motion passed.
CATERING PERMIT: On motion by Councilor Farris, second by Councilor Winkler to approve the catering permit for Grangeville Country Club to cater Chocolate Fantasy at 318 S B Street on March 16, 2024 from 5:00 p.m. to 11:30 p.m. Motion carried by a unanimous vote of the Council present.
AUDIT ENGAGEMENT: Kennedy explained the City received over $750,000 in federal funds in the prior fiscal year, therefore a single audit is required which is an additional $4,000. On motion by Councilor Canaday, second by Councilor Winkler to approve the audit engagement letter with Zwygart John & Associates for fiscal year ending 9/30/23 for a total of $24,100, audit $20,100 and single audit $4,000. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Grant, Perry, Andrews. NO: none. The motion passed.
WEMHOFF ARCHITECTURE SERVICES FOR SNOWHAVEN SHOP: On motion by Councilor Farris, second by Councilor Canaday to authorize signing of the agreement with Wemhoff Architecture for architect services for the Snowhaven Shop. ROLL CALL VOTE: YES: Canaday, Farris, Winkler, Grant, Perry, Andrews. NO: none. The motion passed.
The meeting adjourned at 6:53 P.M.
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Wes Lester – Mayor
ATTEST:
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Tonya Kennedy – Clerk
