City Council met in regular session on December 19, 2022 at 6:00 P.M. in the Council Chambers of City Hall.
Mayor Lester presided:
Councilmembers absent: Dylan Canaday
City employees present were City Administrator Kennedy, Public Works Director Mager, Chief Newman and Attorney Green.
MINUTES: The meeting was called to order and the Council minutes of December 5th were approved as presented by Councilor Peterson, second by Councilor Grant. Motion carried by a unanimous vote of the Council present.
VISITORS: Cameron Arial, Clearwater Financial, is the municipal advisor for the City’s interim financing. They evaluated the 10 bid responses and recommend moving forward with Banner Bank. Banner Bank proposed a 4.05% interest rate, low fees of $7,000 for legal expenses, gave the city 30 months financing, with the option to extend for another 6 months without penalty, and a prepay with no penalty. On motion by Councilor Peterson, second by Councilor Grant to move forward with Banner Bank for interim financing for the water and sewer projects. ROLL CALL VOTE: YES: Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed.
POLICE AND ANIMAL CONTROL REPORT: Chief Newman reported the City had 90 calls for service and 26 reports taken for November 2022.
PUBLIC WORKS REPORT: Public Works Director Mager stated they’ve been plowing snow the whole month and helped on a few sewers in between. Councilor Grant asked how they like the new snowplow on the sander. Mager stated it’s been great!
FIRE MINUTES: On motion by Councilor Peterson, second by Councilor Lane to accept the Fire Minutes of October 10 and 24, 2022. Motion carried by a unanimous vote of the Council present.
SNOWHAVEN UPDATE: Administrator Kennedy stated Snowhaven is fully staffed and had their opening weekend this last weekend. Christmas break schedule starts this Friday, December 23rd and runs through January 2nd. Then Snowhaven will go back to weekends and holidays only.
BILLS: The bills, in the amount of $295,461.77 were approved and ordered paid out of their respective funds, on motion by Councilor Peterson, second by Councilor Farris. Motion carried by a unanimous vote of the Council present.
WATER TANK ADD ALTERNATIVES: Mayor Lester explained Public Works Director Mager, Administrator Kennedy and J-U-B met to review the add alternatives affecting the existing tank, to decide what needed to be completed. The recommendation from the group was that everything was necessary except the gravel portion. David Watkins met with the funding agency and they agreed that the funding could be incorporated in the project and moved from well to the tank and the City could move forward. Councilor Grant questioned removing the gravel as she knows public works is very busy on projects. David Watkins explained the new tank will have gravel around it; however the add alternative is on the existing tank and it has been unnecessary so far. It is generally for looks and to be a little easier on vehicles. On motion by Councilor Grant, second by Councilor Peterson to move forward with all add alternatives with the exception of the gravel access for the existing tank for a total add alternatives bid of $370,000. ROLL CALL VOTE: YES: Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed.
WATER TANK AUTHORIZED SIGNER: Mayor Lester stated J-U-B, Mager, Kennedy and himself would always meet to discuss change orders. If they agree and don’t have issues, then he would recommend Kennedy by an authorized signer for up to $25,000 so the project could move forward. On motion by Councilor Winkler, second by Councilor Grant to authorize City Administrator Kennedy to sign field orders, pay applications and change orders up to +/- $25,000 without Council approval. ROLL CALL VOTE: YES: Farris, Winkler, Lane, Grant. NO: Peterson. The motion passed.
PAWN, SECONDHAND & JUNK STORE LICENSES: On motion by Councilor Peterson, second by Councilor Farris to approve the applications submitted by the following business for pawn, secondhand & junk store licenses. Motion carried by a unanimous vote of the Council present.
Brian Perry d/b/a B & B Bargain Store
Syringa General Hospital Foundation d/b/a Syringa Auxiliary Thrift Shop
Craig & Rhonda Clovis d/b/a Sissys Thrift
Bill Gaul d/b/a Gaul’s Getaway
P&Z MEMBERS: On motion by Councilor Farris, second by Councilor Winkler to re-appoint Mike Cook, Yolanda Stout and Dan Gautney to a three-year Planning and Zoning term to expire January 16, 2026. ROLL CALL VOTE: YES: Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed.
ICDBG FUND REQUEST #5: On motion by Councilor Lane, second by Councilor Peterson to authorize the Mayor to sign ICDBG Fund request #5 in the amount of $1,454. ROLL CALL VOTE: YES: Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed.
CITY ATTORNEY FAREWELL: Attorney Green stated he was extremely grateful to the city of Grangeville allowing him to be the city attorney. He was able to live in his community where he wanted to be and it means a lot to him. Mayor Lester thanked Adam staying he was always available for the City and it’s been a pleasure working with him. He also thanked Lori Wilson for her service as she was retiring at the same time.
The meeting adjourned at 6:35 P.M.
Wes Lester – Mayor
Tonya Kennedy – Clerk