The City Council met in regular session on June 21, 2010 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
Councilmembers present:
Del Houger
Michael Peterson
Wes Lester
Brian Lorentz
Rob Bentley
Georgia DeHaas
City employees present were Public Works Director Gortsema, Chief Quantz, Attorney Green and Clerk Kennedy.
The meeting was called to order and the minutes of the June 7th meeting were approved as presented by Councilwoman DeHaas, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
AGENDA AMENDMENT: On motion by Councilman Houger, second by Councilman Peterson to add moving the July meeting and the bond counsel services contract to the agenda as the information came in today. Motion carried by a unanimous vote of the Council present.
VISITORS: Christine Frei, CEDA director was present to share what CEDA has been working on in the last twelve months. She reviewed the planning document that they use daily and provided a copy to the City before highlighting their major current projects.
Eve McColloch, President of the Grangeville Farmers Market provided the Council with signatures of Main Street businesses who supported having the Farmers Market banner hung after Border Days and through their season, ending October 2nd. On motion by Councilman Lorentz, second by Councilwoman DeHaas to allow the Farmers Market to hang their banner on Main Street. Motion carried, Councilman Lester voting no. Mayor Walker questioned what would happen if someone else requested a banner hung during that same time period and the consensus was it would not be allowed. If another request comes in, the City Clerk was instructed to say there is no spot available for another banner through that time period.
COMMITTEE REPORTS: The Library Board Minutes of April 8, 2010 and May 27, 2010 were accepted on motion by Councilman Bentley, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
GRANT ADMINISTRATOR RFP UPDATE: Clerk Kennedy reported that Community Development Block Grants require RFPs on a grant administrator. Kennedy sent out requests to three vendors and if interested, a proposal must be returned by the close of business on June 25th. The proposals will then be evaluated and ranked by the Water and Sewer Committee and a recommendation made at the next Council meeting.
BILLS: The bills in the amount of $310,872.74 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT: Keven Shreeve with Forsgren and Associates recently attended a meeting with the Office of Energy Resources and learned that they will most likely not reimburse engineering/technical review work for the grant, even though it was included in the grant proposal. Forsgren has given an estimate of $8900.00 to help the City with the project. On motion by Councilman Lester, second by Councilman Houger to contract with Forsgren & Associates for the technical assistance part of the Energy Efficiency grant, not to exceed $8900.00. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Bentley, Peterson. NO: none. The motion passed.
BIG BITE PAY REQUEST #1: On motion by Councilman Lester, second by Councilman Peterson to approve Pay Request #1 in the amount of $75,930.27 to Big Bite Construction for the sewer project. Motion carried by a unanimous vote of the Council present.
LETTER REGARDING E N 7TH STREET LOT: Sue Tidwell submitted a letter asking that the Council view the lot on E North 7th Street which used to be the old Rickman’s Rockery and see if there is a way to get the lot cleaned up. Councilman Lorentz made a motion, second by Councilwoman DeHaas to have Attorney Green handle the E North 7th situation like the City handled the last one. Motion carried by a unanimous vote of the Council present.
BOND ELECTION ORDINANCE: Cory Baune, J-U-B, reviewed the project and explained that the total project cost based on the worse case situation with paying Davis Bacon Wages and ARRA added costs is $4,679,000.00, with the bonding amount approximately $3.5 million. Councilman Lester was more in favor of trying to bond for 20 years instead of 30 years. The payment amount shown does not include increased operational expenses.
On motion by Councilman Lorentz, second by Councilman Houger to suspend the rules and read Ordinance #859 by title only. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Bentley, Peterson. NO: none. The motion passed.
ORDINANCE NO. 859
(Ordinance No. 859 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO PROVIDING FOR THE CONSTRUCTION AND INSTALLATION OF SANITARY SEWER SYSTEM IMPROVEMENTS; CALLING A SPECIAL ELECTION FOR THE SUBMISSION TO THE QUALIFIED ELECTORS OF THE CITY THE QUESTION OF INCURRING AN INDEBTEDNESS AND ISSUING SEWER REVENUE BONDS IN A PRINCIPAL AMOUNT NOT TO EXCEED $3,500,000 TO PAY A PORTION OF THE COST THEREOF; ESTABLISHING THE DATE, TIME, AND PLACE OF ELECTION; PROVIDING FOR PUBLIC NOTICE OF ELECTIONS; PROVIDING FOR REGISTRATION OF VOTERS; PROVIDING FOR RELATED MATTERS; AND PROVIDING AN EFFECTIVE DATE
On motion by Councilman Lester, second by Councilman Peterson that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Bentley, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 859 duly approved and adopted.
J-U-B PROFESSIONAL SERVICE AGREEMENT: Councilman Lester made a motion, second by Councilman Peterson to authorize the Mayor to sign the professional service agreement with J-U-B. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Bentley, Peterson. NO: none. The motion passed.
CHIP SEAL DISCUSSION: Public Works Director Gortsema explained that last meeting it was decided to build North Meadow Street as originally planned in addition to some curb, gutter and driveway work but use some of the budgeted chip seal project funds and remaining snow removal funds. Gortsema recommend that the City not chip seal this year but re-budget for next year. On motion by Councilman Lorentz, second by Councilman Lester to accept Poe’s bid for 2010 and postpone chip sealing until 2011. Motion carried by a unanimous vote of the Council present.
RURAL DEVELOPMENT APPLICATION: On motion by Councilman Lester, second by Councilman Houger to authorize the City Clerk or Mayor to sign the Rural Development application upon completion. Motion carried by a unanimous vote of the Council present.
MEETING CHANGE: Councilman Lester made a motion, second by Councilman Peterson to move the July 5th meeting to July 6th due to the 4th of July holiday. Motion carried by a unanimous vote of the Council present.
BOND COUNSEL AGREEMENT: On motion by Councilman Lorentz, second by Councilman Lester to authorize the Mayor and City Clerk to sign the bond counsel services agreement with Moore Smith Buxton and Turcke Chartered. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Bentley, Peterson. NO: none. The motion passed.
ITEMS TO NOTE: Mayor Walker provided an update on ITD handicap ramp replacements on Main Street. The contractor is correcting those ramps that need fixed and no work should be done over Border Days.
Walco submitted tonnage reports through May 2010.
The meeting adjourned at 8:55 P.M.
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Bruce Walker – Mayor
ATTEST:
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Tonya Kennedy – City Clerk
