The City Council met in regular session on September 4, 2012 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
Councilmembers present:
Del Houger
Mike Peterson
Brian Lorentz
Shelley Dumas
Wes Lester
Councilmember absent:
Rob Bentley
City employees present were Chief Drew, Attorney Green, Public Works Director McFrederick and Clerk Kennedy.
MINUTES: The meeting was called to order and the minutes of the August 20th meeting were approved as corrected to include Anderson Aeromotive instead of Anderson, by Councilman Peterson, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
BUDGET HEARING: The budget hearing was called to order and then budget numbers presented. No comments were made and the hearing closed at 7:34 p.m.
VISITORS: Tera King, Northwest Management, explained she took Councilwoman Dumas and Public Works Director McFrederick on a Watershed Tour to look around. The contractor moved in for site preparation and cleanup in order to ensure the road was in good shape. Northwest Management was trying to get a contractor to pick up the slash at no cost; however that numbers didn’t work. As a last resort the slash piles will be burned after October 20th. The seedlings are ready to plant with half being planted this fall and the other half next fall. $30,000 was held back to pay for site preparation and planting costs. Tera stated the City may want to consider some weed control in the future for spotted knap weed. Mayor Walker asked McFrederick to look into having the City crew spray the area since it’s small at this time. There is white pine and lodge pole pine that could be used for firewood along the road and landing if the City oks it for citizens. Northwest Management will burn the remaining slash piles when snow is on the ground. The Council was in agreement that citizens could get the firewood. Tera suggested citizens use the haul road. Mayor Walker asked if Tera had seen a problem with citizens using the watershed for recreation; for example 4-wheeler, horse or hiking. Tera hadn’t seen any new trails or damage at this time.
Jeff Kutner was present to discuss the paving of Pine Street. The project bid at $28,500.00 previously with $13,500.00 for city expenses. Kutner explained as previously stated, most people can’t write a check for the full amount right now, but they could pay over two years. He suggested having everyone sign a contract to ensure payment. The Chamber would pay $5,000.00 now. Mayor Walker stated if the City could do this over two years he thought it was the way to go. Councilman Lorentz was concerned it would be an unsecured promissory note. The City could never do it on a large scale as it would be fiscally irresponsible to do so. Lorentz also suggested to Kutner to go to a bank to see if the group of businesses could get a loan. Councilman Lester agreed with Lorentz but also felt the City shouldn’t have different systems of paying depending on the project. If the City moves forward, he felt down payments needed to be made. Kutner felt this project was different because those making payments are established businesses rather than residential owners. Shelley Dumas felt this situation is different than most and the City should move forward and then look creatively for options on other projects. Councilman Houger was leery about trying to spend the City’s money when there is the risk of unsecured promissory notes. After discussion, the Council felt a down payment of $1,000.00 each from Anderson Aeromotive and Baker Truck and $500.00 from Holiday River Expeditions would be necessary to make the project work.
On motion by Councilman Lorentz, second by Councilman Lester that the City finance a maximum of $28,500.00 to pave Pine Street, to be made up of a combination of city funds not to exceed $11,500.00, cash from donors at a minimum of $7,500.00 cash with the remainder to be made up in promissory notes. Motion passed, Councilman Houger voting no. It was noted the project would need to be completed by 9/30/12.
COMMITTEE REPORTS: The department had 40 cases written, 13 citations, 4 written warnings and 121 calls for service. The Police and Animal Control Report for August 2012 was accepted on motion by Councilman Lester second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
The Library Minutes were not submitted.
The Planning and Zoning Minutes of August 29, 2012 were accepted by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Lester, second by Councilman Houger to approve the variance application submitted by Bryan and Holly Cox at 413 North B for a 2’ higher eave height than allowed not to exceed 17’ and 1,680 square feet. Motion carried, Councilman Peterson voting no.
SLUDGE PUMP CHANGE ORDER: Public Works Director McFrederick explained the numbers came in late today and will have to be revisited at a future meeting as the electrical came in way too high.
ORDINANCE NO. 876
(Ordinance No. 876 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012, APPROPRIATING THE SUM OF $10,727,419.00 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF GRANGEVILLE FOR SAID FISCAL YEAR; AUTHORIZING A LEVY OF SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATIONS ARE MADE.
On motion by Councilman Lorentz, second by Councilman Peterson that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: Dumas, Houger, Lester, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 876 duly approved and adopted.
ORDINANCE NO. 877
(Ordinance No. 877 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-3-1 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO SEWER RATES; PROVIDING FOR INCREASE IN SEWER RATES AND INCREASING THE RATES OUTSIDE THE CITY LIMITS OF THE CITY OF GRANGEVILLE; PROVIDING FOR THE RETENTION OF THE REMAINDER OF SECTION 8-5-3; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.
On motion by Councilman Houger, second by Councilman Peterson that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: Dumas, Houger, Lester, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 877 duly approved and adopted.
ORDINANCE NO. 878
(Ordinance No. 878 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-5 OF THE GRANGEVILLE MUNICIPAL CODE RELATING TO METER RATES; INCREASING METER RATES BY A THREE PERCENT (3%) RATE; REPEALING ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.
On motion by Councilman Peterson, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: Dumas, Houger, Lester, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 878 duly approved and adopted.
The following resolution was introduced by Councilman Lorentz who moved for its adoption. Second by Councilman Peterson.
RESOLUTION NO. 229
(Resolution No. 229 in its entirety on file in the City’s Resolution File)
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN RESIDENTIAL SOLID WASTE OR GARBAGE CHARGES PURSUANT TO GRANGEVILLE CITY ORDINANCE 7-1-25.
ROLL CALL VOTE: YES: Dumas, Houger, Lester, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 229 duly approved and adopted.
SOLTMAN EASEMENT: Public Works Director McFrederick explained he worked with Mary Fran Soltman to get an easement to the high zone tower. It is a 20’ easement covering approximately 1.3 acres of property. In exchange for the easement, Soltman’s are asking to pay in city water rates. Councilman Lester made a motion, second by Councilman Lorentz to approve the water line easement with Mary Fran Soltman relating to the High Zone Water Project and to approve water at the in city rate to take effect on the September 15th meter read. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE:
The meeting adjourned at 8:40 P.M.
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Bruce Walker – Mayor
ATTEST:
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Tonya Kennedy – Clerk
