City Council met in regular session on August 17, 2020 at 6:00 P.M. in the Council Chambers of City Hall.
Mayor Lester presided
Councilmember absent: Dylan Canaday
City employees present were Chief Drew, Attorney Green, Public Works Director Mager and City Administrator Kennedy.
MINUTES: The meeting was called to order and the minutes of August 3rd were approved as presented by Councilor Peterson, seconded by Councilor Winkler. Motion carried by a unanimous vote of the Council present.
POLICE AND ANIMAL CONTROL REPORT: The department had 163 calls for service and 29 cases written for July 2020. Officer Brown received his acceptance letter to the September academy. They had a busy month and Border Days went well.
PUBLIC WORKS: Public Works Director Mager stated the diffuser and band screen are installed, the flow meter working and the sewer main moved in the alley by Sts. Peter and Paul School. They completed the culvert system by the food bank, the B Street alley approaches and storm drain by the high school. They are removing the tables at the park and preparing for new tables. The bed on the Chevy 1ton will be done soon.
BILLS: The bills, in the amount of $366,648.33 were approved and ordered paid out of their respective funds, on motion by Councilor Peterson, second by Councilor Grant. Motion carried by a unanimous vote of the Council present.
WATER BOND REFUNDING ORDINANCE: Administrator Kennedy explained the City contribution for the refunding is $42,000 which is the borrowed portion of our current reserve. That will leave about $200,000 in our bond reserve fund. Kennedy recommends holding that reserve in case the City would need to re-establish the bond reserve to meet bond bank requirements in the future, especially with the future bond election. Kenney also recommended on the bond keeping the bond payment the same and paying off approximately one year early, rather than changing the annual payment amount. Keeping the payment the same will save $40,000-$50,000 on the life of the remaining bond.
On motion by Councilor Peterson, second by Councilor Winkler to read the bond ordinance by title only. ROLL CALL VOTE: YES: Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed.
ORDINANCE NO. 943
(Ordinance No. 943 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF A WATER REVENUE REFUNDING BOND, SERIES 2020, IN A PRINCIPAL AMOUNT NOT TO EXCEED $2,130,000, FOR THE PURPOSE OF REFUNDING THE CITY’S OUTSTANDING WATER REVENUE BOND, SERIES 2012; PROVIDING FOR THE COLLECTION AND APPLICATION OF WATER REVENUES TO PAY THE PRINCIPAL OF AND INTEREST ON THE BOND; ESTABLISHING FUNDS; PROVIDING FOR THE FORM, EXECUTION, REGISTRATION, MATURITY, AND PAYMENT OF THE BOND; PROVIDING COVENANTS RELATING TO THE BOND; APPROVING A FORM OF LOAN AGREEMENT BETWEEN THE CITY AND THE IDAHO BOND BANK AUTHORITY; PROVIDING FOR RELATED MATTERS; APPROVING A SUMMARY OF THIS ORDINANCE FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE.
On motion by Councilor Peterson, second by Councilor Grant that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed. Mayor Lester then declared Ordinance No. 943 duly approved and adopted.
On motion by Councilor Grant, second by Councilor Peterson to publish the ordinance by summary. ROLL CALL VOTE: YES: Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed.
MUNICIPAL ADVISORY SERVICES AGREEMENT: Administrator Kennedy explained the City has a current agreement with Zions from 2011 but it needs to be updated due to new regulations and a slight change in firm name. The fees in the agreement are equal to or better than those in the current agreement. The current IBBA financing minimum was lowered to $15,000 due to smaller size of financing and the absence of travel to Grangeville. On motion by Councilor Winkler, second by Councilor Lane to approve the Municipal Advisory Services agreement with Zions Public Finance Inc. ROLL CALL VOTE: YES: Farris, Winkler, Lane, Grant, Peterson. NO: none. The motion passed.
SURPLUS AUTHORIZATION TO SELL AT BEST PRICE: No bids were received for the 1989 Chevy. On motion by Councilor Winkler, second by Councilor Grant to authorize the public works director to sell the 1989 Chevy for the best price as no bids were received. Motion carried by a unanimous vote of the Council present.
PORT OF LEWISTON EDA PROJECT: The Port of Lewiston is considering applying for an EDA grant to install fiber from Lewiston to Moscow and Lewiston to Grangeville. The grant is normally a 50% match; however due to COVID stimulus funds, the grant is 80%. The 20% match on the project is estimated to be $1,072,000. Administrator Kennedy attended a Port of Lewiston meeting and provided City insight on the value of fiber from the Lewiston Valley to Grangeville and support for the project.
ITEMS TO NOTE: 2020-21 Budget Hearing: September 8, 2020 6pm in the Council Chambers.
The meeting adjourned at 6:28 P.M.
Wes Lester – Mayor
Tonya Kennedy – Clerk