The City Council met in regular session on May 20, 2013 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green and Clerk Kennedy.
MINUTES: The meeting was called to order and the minutes of the May 6th meeting were approved as presented by Councilman Peterson, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
AMENDMENT: On motion by Councilman Lester, second by Councilman Houger to amend the agenda to add signing the Community Development Block Grant contract for $350,000 for the WWTP Phase II as it came in after the agenda deadline. Motion carried by a unanimous vote of the Council present.
VISITORS: Robert Sanders with Grangeville Youth Baseball requested permission to place advertising signs around the little league fields during the season. They are currently seeking grants for improvements and the only ones they can find are cash match. They would like to request funds for advertising and then use them for match for grants. The signs would only be up during season and they would be approximately 2’x3’. They plan to attach the signs to the fence with light grade plywood. Councilman Lorentz made a motion, second by Councilwoman Grant to allow youth baseball to have advertising signs on the baseball fields during the baseball season only. Motion carried by unanimous vote of the Council present.
WWTP PROJECT UPDATE: Public Works Director McFrederick stated Phase I is winding down; the retainage is being held. On motion by Councilman Lester, second by Councilman Peterson to pay TML Pay Request #11 for $29,788.22. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Lester, second by Councilman Peterson to accept the Library Board Minutes May 16, 2013 and to accept the Mayor’s appointment of Edie Lustig to the Library Board. Motion carried by a unanimous vote of the Council present.
LIBRARY REPORT: Becky Hosman updated the Council on Library activities. To date, $920.00 has been donated from local businesses for summer reading. On May 21st the Library is offering a Tech. Night to help patrons with the internet, e-books, email and e-readers. BILLS: The bills in the amount of $293,658.59 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
COMMUNITY DEVELOPMENT BLOCK GRANT: On motion by Councilman Lorentz, second by Councilman Peterson to accept and authorize the Mayor and City Clerk to sign the Community Development Block Grant Contract for $350,000 for the WWTP Phase II. Motion carried by a unanimous vote of the Council present.
SUMMER READING DONATION: On motion by Councilman Lester, second by Councilman Houger to donate one day pool passes for those that complete the summer reading program. Motion carried by a unanimous vote of the Council present.
PARK WELL: Public Works Director McFrederick explained he received quotes from Uhlenkott Well Drilling and Lane Pump to pull the shaft and see what the problem is. Uhlenkott’s quote was $46,918/$80,712 and Lane’s was $19,700/$68,550. The low end numbers are to pull the motor, pull 610’ of pump shaft and inspect to determine the problem. The high end numbers are to replace the 610’ column and accessories and a new turbine. The difference in quotes is that Lane has a crane and Uhlenkott would need to rent one for $20,000.
Park Well is a very important well. It is normally run 4 days a week and it is down to 1 day a week. Due to the reduction in Park Well, Myrtle Well is being run twice as much as normal to compensate.
After visiting with Attorney Green, the Council may need to declare it an emergency expenditure. The budget may need to be opened, depending on what is determined.
WWTP PHASE II BID: Cory Baune, J-U-B summarized the four bids the City received.
Contractor Base Bid Alt. #1 Alt #2
RSCI $1,535,783 $158,295 $323,674
Performance Systems $1,581,215 $124,230 $275,576
TML $1,387,500 $108,000 $259,000
Shannon Industrial $1,346,000 $109,000 $266,000
J-U-B recommended awarding the project to Shannon Industrial with the Base Bid and Additive Alternate No. 2 for a contract price of $1,612,000.
On motion by Councilman Lorentz, second by Councilman Lester to accept the low bid from Shannon Industrial for WWTP Phase II in the amount of $1,612,000 including additive alternate No. 2. Motion carried by a unanimous vote of the Council present.
J-U-B CONSTRUCTION MANAGEMENT CONTRACT: This contract is for management and overseeing the project. It is a time and materials based contract for $192,200.00. Councilman Lester made a motion, second by Councilman Peterson to approve the adoption of the J-U-B contract for Construction Management for Phase II for $192,200, contingent upon Rural Developments approval. ROLL CALL VOTE: YES: Dumas, Houger, Lester, Lorentz, Grant, Peterson. NO: none. The motion passed.
SPRING CLEAN UP: Clerk Kennedy informed the Council that Spring Clean Up was moved back a week to run May 28-31. No advertising occurred previously and it will work better for City staff.
FENCE REQUEST: The Camas Prairie Food Bank requested permission to have an 8’ chain link fence around the community garden to keep the deer out. On motion by Councilman Lester, second by Councilman Houger to allow Camas Prairie Food Bank to place an 8’ chain link fence within 50’ of corner, that no slots or any other obstructions be placed to reduce visibility. Motion carried by a unanimous vote of the Council present.
WWTP UPDATE: McFrederick informed the Council that Russ Fleming’s last day is on Friday. He has one application and will schedule an interview. He has two individuals that can contract services. The both want a monthly retainer plus an hourly rate.
The meeting adjourned at 8:45P.M.
Bruce Walker – Mayor
Tonya Kennedy – Clerk